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Home My WebLink About06-30-1999 Meeting ADDENDUM ENGINEERING SERVICES AGENDA June 30, 1999 2:30 P. M. DELETIONS FROM THE AGENDA: Items # 3 and 4 ADDITIONS TO THE AGENDA: I. Motion to accept counteroffer option in the amount of$3,850.00 to purchase 0.666 acre of permanent easement and 3,970.43 sq. ft. of temporary easement (Tax Map 24-2, Parcel 30) of the Rae's Creek Sanitary Sewer Replacement Project which is owned by Martha T. Barrett. 2. Approve change order of$12,165.00 to Albert Enterprises for work on the Crockett Rd. Water Improvements Project. 3. Approve an increase to the Utilities Operating Budget in the amount of $4,046,000 and budget carryover from the prior year of $385,239. I I ENGINEERING SERVICES COMMITTEE CO[vlMITTEE ROOM - June 30, 1999 2:30 P. M. PRESENT: Hons. Bob Young, Mayor; Handy, Vice-Chairman; Bridges and Colclough, members; Jim Wall, Attorney; Randy Oliver, Administrator: Max Hicks, Utilities Dept. Director; Robin McMillan and Mary Williams, Utilities Department: Jack Murphy, Public Works Director; Teresa Smith, Preconstruction Engineer; Rick Acree, Asst. Director ofP.W. - Facilities Management Division: Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Powell, Chairman. Also Present: Members of the new media and Hons. J. Brigham. Beard, H. Brigham and Shepard, Commissioners. The Clerk: We have a request to delete Items #3 and #4 and to add three additional items. Mr. Colclough: I so move. Mr. Bridges: Second. I Motion adopted unanimously. A request to deed right-of-way at the entrance of Pepperidge Drive at Peach Orchard Road from Augusta, Georgia to the Georgia Department of Transportation, was read. Mr. Murphy: This is a small amount of right-of-way that they will maintain. Mr. Colclough: They don't cut it that often and it looks like a jungle. Mr. Oliver: We probably need to take that up with the legislative delegation ,ince they only do it three times a year but we can augment that ourselves. After further discussion. Mr. Bridges: I make a motion to approve. Mr. Handy: I'll second it. Motion fails with Mr. Colclough voting "No". A request to approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Charlestowne Villas Section II, was read. I Mr. Bridges: I make a motion to approve. Mr. Colclough: Second. Mr. Wall: We have increased the warranty period to 18 months and this is the tirst one to go under that and I recommend it. Motion adopted unanimously. A request to approve Meco proposal to remove and dispose three aboveground storage tanks and their contents at the Tobacco Road facility for a fee not to exceed 510,016.00 (Funded by Account #101-04-1110/52-13118), was read. Mr. Bridges: I so move. Mr. Colclough: Second. Motion adopted unanimously. A request to approve Change Order Number Two in the amount of 513,200 to Mabus Brothers Construction, Inc. for the Cook Road & Glendale Subdivision Improvements Project with Capital Project Budget #323-04-296823403 of the Special One Percent Sales Tax, Phase III, was read. Mr. Colclough: I so move. ML Bridges: Second. Motion adopted unanimously. A request to approve Capital Project Budget Amendment Number One in the amount of 5931,700 for the Willis Foreman Road Drainage Improvements Project (CPB# 322-04-292822791) funded from One Percent Sales Tax, Phase II recapture (5781,700) from #322-04-292822333) and Phase III Suburban Forces Grading and Drainage (5150,000 from #323-04296823081). Also approve $8,000 for W. R. Toole Engineers, Inc. to complete design that addresses drainage related to issues in the immediate vicinity that will be included in this project and authorize to let pending completion of right of way activities, was read. Mr. Bridges: [move for approval. Mr. Colclough: Second. Motion adopted unanimously. The Committee next discussed a Special Lighting District along Washington Road from J. C. Caliloun Expressway to Columbia County line. I I I I Mr. Murphy: We would like to improve the system there and we would like to create a special lighting district to accomplish this. Mr. Oliver: We think there would be a benefit to the businesses and to the motoring public for safety reasons. We would also like to get some pedestrian crossings and we'll look at the costs and bring it back. Mr. Bridges: I move for approval. Mr. Colclough: Second. Motion adopted unanimously. A request to approve Pipeline Agreement with CSX Transportation, Inc. and authorize check for 5500.00 to CSX for crossing fees. (Funding by Account No. 507043420-5425210), was read. Mr. Bridges: I move for approval. Mr. Colclough: Second. I Motion adopted unanimously. A request to approve Change Order of 59,394.25 to Mabus Construction Company, Inc. for the Jackson Road Project, was read. Mr. Bridges: I move for approval. Mr. Colclough: Second. Motion adopted unanimously. A request to award low bid to Blair Construction, Inc. who submitted a bid of $371,630.20 regarding the Belair Hills Estate Water System Improvements, was read. Mr. Hicks: We will coordinate this with Public Works. Mr. Bridges: I move for approval subject to coordination among the departments. Mr. Colclough: Second. Motion adopted unanimously. I A request to award Phase II Wetlands Construction to Malphrus Construction in the amount of 52,668,528. (Funded by Account 507043420- 542510/89644340-5425210), was read. Mr. Bridges: I move for approval. Mr. Colclough: Second. Motion adopted unanimously. A request to approve a contract with Savannah River Ecology Lahoratory in the amount of $75,748 to continue to develop data related to abundance and distribution of birds at the Constructed Wetlands Site. (Funded by Account 507043420-5212115/89644340-5212115), was read. Mr. Bridges: I move for approval. Mr. Colclough: Second. Motion adopted unanimously. A request to approve a proposal from Freeman and Vaughn, Inc. to modify design and provide construction engineering services for Digester Rehabilitation Project in the amount of $104,800. (Funded by Account 507043420- 5212115/89800580-5212115), was read. Mr. Bridges: I move for approval. Mr. Colclough: Second. Motion adopted unanimously. A request to approve award of Digester Rehabilitation project to P.F. Moon, Inc. in the amount of 54,370,600. (Funded by Account 507043420- 5425210/8980U580-5425210), was read. Mt. Bridges: Is this the money we pulled - about 55 million? Mt. Hicks: Yes, sir. Mr. Bridges: I'd like the record to show that we did have long range plans to do something with this money beforehand and it was down there and it was on the books and this is one of the things that happened to us that we have to pull money and do particular projects that are required by law and environmental concerns to do. And I'll move for approval. I I I Mr. Colclough: I'll second. I Motion fails with Mr. Handy voting "No". A request to approve Final Change Order for Lift Station Demolition and Chlorine System Improvements Project to AquaSouth Construction in the amount of 517,564. (Funded by Account 507043420-5425210/89644340-5425210 PO # 1328), was read. Mr. Bridges: I move for approval. Mr. Colclough: Second. Motion adopted unanimously. A request to approve proposal from Geo-Marine, Inc. to prepare a Wildlife Management Plan as required by the FAA for the Constructed Wetlands Project in the amount of 529,887.60. (Funded by Account 507043420-5212115/89644340- 5212115), was read. ., NIT. Bridges: I move tor approval. Mr. Colclough: I second it. I Motion adopted unanimously. A request to accept counteroffer option in the amount of 53,850.00 to purchase 0.666 acre of permanent easement and 3,970.43 sq. ft. of temporary easement (Tax Map 24-2, Parcel 30) of the Rae's Creek Sanitary Sewer Replacement Project which is owned by Martha T. Barrett, was read. Mr. Bridges: [move for approval. Mr. Colclough: Second. Motion adopted unanimously. A request to approve change order of $12,165.00 to Albert Enterprises for work on the Crockett Road Water Improvements Project, was read. Mr. Bridges: I move for approval. Mr. Colclough: Second. I Motion adopted unanimously. A request to approve an increase to the Utilities Operating Budget in the amount of 54,046,000 and budget carryover from the prior year of $385,239, was read. I Mr. Colclough: I so move. NIT. Bridges: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWIv! I I ENGINEERING SERVICES AGENDA COMMITTEE ROOM- June 30,1999 2:30 P.M. I. Motion to deed right-of-way at the entrance ofPepperidge Drive at Peach Orchard Road from Augusta, Georgia to the Georgia Department of Transportation. 2. Approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Whitney Place. 3. Report from Public Works Director regarding construction projects. 4. Discuss proposed language to add to contract documents: "Notwithstanding any provision of the General Conditions, there shall be no substitution of materials that are not determined to be equivalent to those indicated or required in the Contract Document, without an Amendment to the Contract." 5. Approve Meco proposal to remove and dispose three aboveground storage tanks and their contents at the Tobacco Road faci lity for a fee not to exceed $10,016. 00 (Funded by account # I 0 1-04-111 0/52-13118). I 6. Approve Change Order Number Two in the amount of $13,200 to Mabus Brothers Construction Inc. for the Cook Road & Glendale Subdivision Improvements Project with Capital Project Budget #323-04-296823403 of the Special One Percent Sales Tax., Phase III. 7. Approve Capital Project Budget Amendment Number One in the amount of$931,700 for the Willis Foreman Road Drainage Improvements Project (CPB# 322-04- 292822791) funded from One Percent Sales Tax, Phase II recapture ($781,700) from # 322-04-292822333) and Phase III Suburban Forces Grading and Drainage ($150,000 from # 323-04296823081). Also approve $8,000 for W. R. Toole Engineers, Inc. to complete design that addresses drainage related to issues in the immediate vicinity that will be included in this project and authorize to let pending completion of right of way activities. 8. Discuss Special Lighting District along Washington Road from 1. C. Calhoun Expressway to Columbia County line. 9. Approve Pipeline Agreement with CSX Transportation, Inc. and authorize check for $50000 to CSX for crossing fees. (Funded by account no. 507043420-5425210). I 10. Approve Change Order of $9,394.25 to Mabus Construction Company, Inc for the Jackson Road Project. I!. Award low bid to Blair Construction Inc. who submitted a bid of$371,630.20 regarding the Belair Hills Estate Water System Improvements. 12. Consider award of Phase II Wetlands Construction to Malphrus Construction in the amount of $2,668,528. (Funded by Account 507043420-542510/89644340- 5425210). \3. Consider contract with Savannah River Ecology Laboratory in the amount of $75,748 to continue to develop data related to abundance and distribution of birds at the Constructed Wetlands Site. (Funded by Account 507043420-5212115/89644340- 5212115). 14. Consider proposal from Freeman and Vaughn, Inc. to modify design and provide construction engineering services for Digester Rehabilitation Project, in the amount of$104,800. (Funded by Account 507043420-5212115/89800580-5212115). 15. Consider award of Digester Rehabilitation Project to P.F Moon, Inc. in the amount of $4,370.600. (Funded by Account 507043420-5425210/89800580-5425210). 16. Consider final Change Order for Lift Station Demolition and Chlorine System Improvements Project to AquaSouth Construction in the amount of$17,564. (Funded by Account 507043420-5425210/89644340-5425210 PO # 1328). 17. Consider proposal from Geo-Marine, Inc. to prepare a Wildlife Management Plan as required by the FAA for the Constructed Wetlands Project in the amount of $29,887.60 (Funded by Account 507043420-5212115/89644340-5212115). I