HomeMy WebLinkAbout06-07-1999 Meeting
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ENGINEERING SERVICES
COMMITTEE
COMMITIEE ROOM - June 7, 1999
2:30 P. M.
PRESENT: Hons. Bob Young, Mayor; Powell, Chairman; Bridges and
Colclough, members; Jim Wall, Attorney; Randy Oliver, Administrator; Jack Murphy,
Public Works Director; Drew Goins, Asst. Director ofP. W. - Engineering Division; Rick
Acree, Asst. Director ofP.W. - Facilities Maintenance Division; Dexter White, Solid
Waste Manager; Ma'{ Hicks, Utilities Dept. Director; Lena Bonner, Clerk of Commission
and Nancy Morawski, Deputy Clerk of Commission.
ABSENT: Hon. Handy, Vice-Chairman.
Also Present: George Eskola ofWJBF Television, Stacey Eidson of The
Metropolitan Spirit, other members of the news media and Hons. 1. Brigham and Beard,
Commissioners.
A request to approve Resolution autborizing adoption of Flood Insurance
Rate Map (FIRI\'!) 130158 0060-E revised to reflect a Letter of Map Revision dated
May 18, 1999, was read.
Mr. Bridges: I move for approval.
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Mr. Colclough: Second.
Motion adopted unanimously.
A request to accept a grant funded by tbe Georgia EPD to initiate a total
clean up of seven large scrap tire piles located in various areas throughout Augusta
Richmond County, was read.
Mr. White: The cost for handling these tires is $9,209.00 which will be funded by
the grant from EPD.
Mr. Chairman: The Mayor and I met with a man who wants to build a grocery
store on Tobacco Road at the site of an old garage. We wondered if there is any way we
could incorporate that. It has about 2,000 tires on it.
Mr. White: We could ask for some additional funds. I will contact the gentleman
from EPD to see if we could add that one.
Mr. Colclough: I so move.
Mr. Bridges: Second.
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Motion adopted unanimously.
The Committee next discussed amend construction project contract
documents to include the phrase "Any deviation in materials or specification must
be approved by vote of the full Commission.", was read.
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Mr. Chairman: My concern is that if we had someone who deviated from the
plans that we may still have to pay for the project. I'd like to see us put this into the
contract documents so that if a contractor does not meet the specs or changes the
manufacturers that we have some out on paying for an inferior product. I am not
concerned about the matter of the equivalents.
/vir. Oliver: I believe that the documents already provide for that.
Mr. Chairman: I want to make sure we have the same standards set for all
vendors.
Mr. Murphy: We have inspectors on site to make sure that contractors use the
proper materials that are specified in the contract documents.
Mr. Chairman: This would be a system of checks and balances in the contract
documents.
After .further discussion on the matter, Mr. Chairman: Let's just go ahead and
vote on it to do it. Ifit's in there, just bring it back and word it where it's in there and
we'll vote on it at the full Commission.
Mr. Bridges: I'll make the motion to that effect and that it be provided in the back
up for the Commission meeting.
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Mr. Colclough: I second.
Motion adopted unanimously.
A request to revise existing Change Order Policy to include
recommendations as outlined by Engineering Services Committee, was read.
Mr. Colclough: I so move.
Mr. Bridges: Second.
Motion adopted unanimously.
A request to authorize engineering services for Wheeler Road Signal
Analysis with Neel Schaffer, Inc. in the amount of $7,745.00. Also, approve Capital
Project Budget 323-04-299823342 in the amount of $10,000.00 for the project
resources for the study to be allocated from Special One Percent Sales Tax-Phase
III, was read.
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Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Motion adopted unanimously.
A request to approve Georgia Department of Transportation County
Contract #PRLOP 8530-59(245) for their participation in the Second Street Outfall
Project in the amount of $427,274.25, was read.
Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Motion adopted unanimously.
A request to authorize fast track repairs to electrical distribution system for
fountain and lights at Centennial Park on Broad Street, was read.
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Mr. Oliver: This equipment needs to be replaced and we're asking to fast track it
so that we will have it done in time for the Georgia Garnes with the funding of $85,000
corning from Phase II Sales Tax Recapture.
Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Motion adopted unanimously.
Mr. Wall: I have an item that I request you add. This is to begin the
abandonment of an alley off of Emmett Street. On the Planning Commission agenda
today is to rezone the two adjoining pieces of property for a business that is planning cO
locate there. Both pieces are owned by Mr. T. R. Reddy and this alleyway only services
those two lots.
Mr. Bridges: I move we add this.
Mr. Colclough: Second.
Motion adopted unanim(Jusly.
Mr. Bridges: I move for approval.
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Mr. Colclough: I second.
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Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
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Lena J. Bonner
Clerk of Commission
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ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - June 7, 1999
2:30 P. M.
I. Approve Resolution authorizing adoption of Flood Insurance Rate Map (FIRM)
130158 0060-E revised to reflect a Letter of Map Revision dated May 18, 1999.
2. Accept a grant funded by the Georgia EPD to initiate a total clean up of seven (7)
large scrap tire piles located in various areas throughout Augusta Richmond
County.
3. Discuss amending construction project contract documents to include the phrase
"Any deviation in materials or specification must be approved by vote of the full
Commission".
4. Revise existing Change Order Policy to include recommendations as outlined by
Engineering Services Committee.
5. Authorize engineering services for Wheeler Road Signal Analysis with Neel
Schaffer, Inc. in the amount of$7,745.00. Also, approve Capital Project Budget
323-04-299823342 in the amount of$IO,OOO.OO for the project resources for the
study to be allocated from Special One Percent Sales Tax-Phase III.
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6.
Approve Georgia Department of Transportation County Contract #PRLOP 8530-
59(245) for their participation in the Second Street Outfall Project in the amount
of $427,274.25.
7. Authorize fast track repairs to electrical distribution system for fountain and lights
at Centennial Park on Broad Street.
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