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Home My WebLink About05-24-1999 Meeting I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - May 24, 1999 2:30 P. M. PRESENT: Hons. Bob Young, Mayor; Powell, Chairman; Handy, Vice- Chairman; Bridges and Colclough, members; Jim Wall, Attorney; Randy Oliver, Administrator; Jack Murphy, Public Works Director; Drew Goins, Asst. Director ofP.W. - Engineering Division; Michael Greene, Asst. Director ofP.W. - Operations Division; Rick Acree - Asst. Director ofP.W. - Facilities Maintenance Division; Doug Cheek, County Engineer; Max Hicks, Utilities Dept. Director; Dexter White, Solid Waste Manager; Derek Vanover, Asst. Director of Trees & Landscaping; George Patty, Planning Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Stacey Eidson of The Metropolitan Spirit, Sylvia Cooper of The Augusta Chronicle, George Eskola of WJBF Television and Hons. J. Brigham and Beard, Commissioners. A request to approve list of roads and authorize Public Works and Engineering Department to prepare coutract documents for letting the Paving Various Roads - Phase VII Project, was read. Mr. Bridges: I move for approval. I Mr. Chairman: Second. Motion adopted unanimously. A request to accept a proposal from Radisson Riverfront Hotel to assume landscape maintenance of city owned adjacent properties at a cost of $600.00 per month to be deducted from parking fees charged to the hotel complex, was read. Mr. Vanover: This is city property but it will allow them to do their own maintenance. We did some pricing and their maintenance would average about $600 to $800 a month if you were to contract it out. Mr. Oliver: This includes change the lights in the garage also. It is a high level of service. After further discussion, Mr. Handy: I move that we accept this as information and study it and come back with a recommendation. Mr. Bridges: I second it. I Motion adopted unanimously. A request to approve change order of $9,479.30 to Augusta Design Group for pass-through payment for training on the Mouse Software used to model flow for I the Sewer Rehabilitation Project, was read. Mr. Handy: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Saba Townhouses, Phase I Section Two, was read. A request to approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Hopetown Villas, was read. A request to approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Whitney Place, was read. A request to approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Prather Woods, was read. I Mr. Handy: I so move. Mr. Colclough: Second. Motion adopted unanimously. A request to approve contract with AquaSouth Construction, Inc. in the amount of $2,026,969 regarding the construction of c1earwell baffling and chemical feed modifications at the Water Plant. (Funded by Account No. 507043410- 542511 0/89800 160-542511 0 and 508043410-542511 0). Mr. Bridges: I so move. Mr. Handy: Second. Could we include the names of the accounts these are charged to? Mr. Oliver: We can do that. Motion adopted unanimously. I I A request to approve agreement with Georgia Department of Transportation to include water line installation and adjustment in its contract to widen and reconstruct State Route 56. Authorize execution of the attached contract and payment of $745,200.75 to Georgia DOT for the water line work. (Funded by Account No. 507043410-5425110/89800110-5425110). A request to approve an increase to the 1999 Renewal and Extension Capital Project Budget in the amount of $1,500,000 and waive the second reading, was read. Mr. Hicks: These have to be approved in conjunction with each other. With the money in the second one, we can do the work in the first one. Mr. Colclough: I so move. Mr. Bridges: Second it. Mr. Wall: In the event there is not unanimous consent at the floor, the second reading is not required on # 1 O. Mr. Oliver: And these have to be done together. Motion adopted unanimously. I A request to award bid to Contract Connection, Inc. in the amount of $26,520.00 for the purchase of fifty (50) trash receptacles for Broad Street. (Funded by Account #271-04-4110/54.32110), was read. Mr. Greene: The funding comes from urban services district, sanitation budget. These are the same type of receptacles as there are on Riverwalk so they are compatible and interchangeable. The company we are recommending has a receptacle with a 36- gallon liner whereby the low bidder had a 30-gallon liner. Either container will work but we recommended the container that is compatible with the others. These cost $533.40 and the others were $497.00 per container. Mr. Beard: Could the same type be placed on Laney Walker? Mr. Oliver: The Mayor may be able to secure some there through corporate donations but we don't presently have any budgeted there. Mr. Handy: Will these be the standard for all type trash cans we purchase? Mr. Greene: These were chosen to be compatible with those on Riverwalk. Mr. Colclough: I so move. I Mr. Bridges: Second. Mr. Handy: Would you accept an amendment that this be the trash can we use throughout Augusta? . Mr. Colclough: I'll accept that. Motion adopted unanimously. A request to approve Development Documents as follows: Document #3. An Ordinance to amend the Land Subdivision Regulations in their entirety; and Document #7. An Ordinance to amend Title 7 of the Augusta Richmond County Code so as to add a new Article & entitled "Street and Road Design Technical Manual". Mr. Patty: These reflect the provision for raised edge asphalt curbing as you had requested. After a discussion, Mr. Bridges: I make a motion that these documents be approved allowing both concrete and gutter and raised edge asphalt in development and that we develop a standard for raised edge asphalt. Mr. Handy: Second. Mr. Patty: The standard is in there and Doug gave me some diagrams that go with it that set the standards graphically. Mr. Murphy: Has this not already been done? Mr. Simoneau: I sent two batches to Mr. Cheeks' office which cover the raised edge and the rolled curb. He has the other item which is how we transition and he said he has just finished that. Mr. Oliver: They can review it between now and next meeting and if we need to, we can incorporate that in these documents. Mr. Cheek: The Georgia DOT type 2 is what we use in our subdivisions. Motion adopted unanimously. A request to award bid to low bidder, Specialized Services Incorporated, in the amount of $1,611,470.00 for the construction of Deans Bridge Road Subtitle "D" MSW Landfill Phase IIC - Ce112, to be funded from Account #541-04-4210- 52.12115 subject to the receipt of signed contracts and proper bonds, was read. Mr. Handy: I so move. I I I I Mr. Bridges: Second. Motion adopted unanimously. A request to approve the maintenance - in lieu of rent agreement between Augusta Richmond County and DHR, Department of Family and Children Services, was read. Mr. Handy: I so move. Mr. Colclough: Second. Motion adopted unanimously. A request to approve Lease Agreement with Augusta State Farmers Market for the period from January 1, 1999 to December 31, 1999, was read. Mr. Handy: I so move. Mr. Bridges: Second. I Motion adopted unanimously. ADJOURi"lMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - May 24, 1999 2:30 P. M. I. Approve list of roads and authorize Public Works and Engineering Department to prepare contract documents for letting the Paving Various Roads - Phase VII Proj ect. .. . ~ 2. Accept proposal from Radisson Riverfront Hotel to assume landscape maintenance of city owned adjacent properties at a cost of$600.00 per month to be deducted from parking fees charged to the hotel complex. 3. Approve change order of $9,479.30 to Augusta Design Group for pass-through payment for training on the Mouse Software used to model flow for the Sewer Rehabilitation Project. 4. Approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Saba Townhouses, Phase I Section Two. 5. Approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Hopetown Villas. I 6. Approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Whitney Place. 7. Approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Prather Woods. 8. Approve contract with AquaSouth Construction, Inc. in the amount of $2,026,969 regarding the construction of clearwell baffling and chemical feed modifications at the Water Plant. (Funded by Account No. 507043410-542511 0/89800 160- 5425110 and 5080434\ 0-5425\\ 0). 9. Approve agreement with Georgia Department of Transportation to include water line installation and adjustment in its contract to widen and reconstruct State Route 56. Authorize execution of the attached contract and payment of $745,200.75 to Georgia DOT for the water line work. (Funded by Account No. 507043410-5425110/89800 II 0-542511 0). 10. Approve an increase to the \999 Renewal and Extension Capital Project Budget in the amount of$I,500,000 and waive the second reading. 11. Award bid to Contract Connection, Inc. in the amount of$26,520.00 for the purchase of fifty (50) trash receptacles for Broad Street. (Funded by Account #271-04-4110/54.32110) . I 12. A request to approve Development Documents as follows: Document #3. An Ordinance to amend the Land Subdivision Regulations in their entirety; and Document #7. An Ordinance to amend Title 7 of the Augusta Richmond County Code so as to add a new Article & entitled "Street and Road Design Technical Manual" . 13. Award bid to low bidder, Specialized Services Incorporated, in the amount of $1,611,470.00 for the :onstruction of Deans Bridge Road Subtitle "D" MSW Landfill Phase tiC - Cell 2, to be funded from Account #541-04-4210-52.12115 subject to the receipt of signed contracts and proper bonds. 14. Approve the maintenance - in lieu of rent agreement between Augusta Richmond County and DHR., Department of Family and Children Services. 15. Motion to apprcve Lease Agreement with Augusta State Farmers Market for the period from January I, 1999 to December 31, 1999. I I I