The URL can be used to link to this page

Home My WebLink About04-28-1999 Meeting I ENGINEERING SERVICES COMMITIEE COMMITTEE ROOM - April 28, 1999 2:30 p, M, PRESENT: Hons. Bob Young, Mayor; Powell, Chairman; Bridges and Colclough, members; Randy Oliver, Administrator; Jim Wall, Attorney; Jack Murphy, Public Works Director; Drew Goins, Asst, Director ofP,W, - Engineering Division; Rick Acree, Asst. Director ofP,W, - Facilities Maintenance Division; Max Hicks, Utilities Dept, Director; Mary Williams, Utilities Dept.; Terri Turner, Pl~"lIIing Commission; Barry Smith, Trees & Landscaping Director; Derek Vanover, Trees & Landscaping Dept.; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Handy, Vice-Chairman, Also Present: Sylvia Cooper of The Augusta Chronicle, George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit and Hons, 1. Brigham, Beard, Shepard and Kuhlke, Commissioners, Mr. Chairman: We have a request for an additional eight items for tIle agenda. Mr, Colclough: I so move, I Mr, Bridges: I'll second the motion, Motion adopted unaniillously. A request to approve engineering services for Augusta Commons Project with Cranston, Robertson and Whitehurst in the amount of $98,370. Also approve Capital Project Budget 327-04-296812009 in the amount of $98,370 for the project. Resources for the project to be allocated from the Special One Percent Sales Tax- Phase III, was read. Mr. Oliver: At this time this project only goes from Reynolds to Broad Street, Mr, Bridges: I move for approval, Mr, Colclough: Second, Motion adopted unanimously, A request to approve Resolution to adopt Revised Flood Insurance Rate Maps (FIRM) panels: index, 0020, 0060, 0070, 0080, 0090 and 0155 effective March 23, 1999, was read. I Mr, Bridges: I so move. Mr, Colclough: I'll second for discussion, After a short discussion, the motion was put and adopted unanimously. I A request to approve Change Order #4 with Two State Construction Company, Inc. increasing the contract amount by $1,154.17 for additional changes to SmaU Business Incubator Facility. (Funded by Account # 06-4793-00-0851), was read. Mr, Bridges: I move for approval, Mr. Colclough: Second. Motion adopted unanimously, A request to enter into a lease with Lamar Advertising for signage located at 1820 Doug Barnard Parkway at the Waste Water Treatment Plant at an annual rental rate of $1,500.00, was read. Mr, Wall: This is for a lease agreement with Lamar, This sign is currently on Doug Barnard Parkway and has been on our property for a number of years and we haven't been collecting any rent from it. The old lease was for $75,00 per year and was paid to the previous owner. Mr, Oliver: This is in a sign control district and it was grand fathered in, I Mr, Bridges: I move that we send it on to the Commission without recommendation. Mr, Colclough: Second, Motion adopted unanimously, The Committee next considered an analysis of Utility Fund Reimbursements. Mr, Chairman: Since this item will take some time, CQu;d we have the information and receive it as information and set. up another time when we can have a special meeting to review it? Mr, Bridges: I so move, Mr, Colclough: Second, Motion adopted unanimously, I I Tbe Committee next considered a policy for services provided by the Trees and Landscape Department for neighborhood entranceways. Mr, Smith: I am requesting some guidance from you on establishing a policy for this to be fair to everyone, After a short discussion, Mr, Chairman: I'd like to see us have some discussion on this and ask the Administrator to bring back some recommendations for us to consider, Mr, Bridges: I so move, Mr, Colclough: Second, Motion adopted unanimously. A request to approve easement agreement with Augusta Country Club, Inc. for $50,520.00, was read. A request to approve easement agreement with Augusta National, Inc., was read. I A request to approve easement agreement with Westover Memorial Park, Inc., was read. Mr, Wall: These are all for water for these locations, Mr, Hicks: Each of these pays a flat fee for water each month, Both the Country Club and the National pay $150,00 per month for raw water and I believe Westover pays $75,00 per month. There is a provision in there to allow us to meter the water and then negotiate and come up with a fee for the water and charge each entity based on that fee, It will insure that everyone will have the same fair deal and let us account to the State for all the water we withdraw from the Canal or the River, After further discussion, Mr, Bridges: I move that we put meters on these locations and come up later with a rate per gallon on the raw water, Mr, Colclough: Second, Mr, Chairman: And we can turn this over to Mr, Oliver to come back with a rate schedule or structure that is comparable to all users, not necessarily the exact rate, but the increases and other considerations built in the same way that it is with all the customers, Is that acceptable to you? I Mr, Bridges: Yes, Mr, Colclough: Yes, Motion adopted unanimously, A request to approve engineering contract with Electrical Design Consultants, Ine. in the amount of $80,000 regarding the engineering services for the design and installation of the equipment purchased from the Department of Energy at the Savannah River Site. (Funded by Account No. 506043530-5421110), was read. Mr, Bridges: I move for approval, Mr, Colclough: Second. Motion adopted unanimously, A request to approve engineering contract with ZEL Engineers in the amount of $282,000 regarding the engineering services for design and contract administration for treatment plants at the proposed Old Waynesboro Water Facilities and the Kimberly-Clark Tract Water Facilities. (Funded by Account No. 508043410-5212115), was read. Mr, Bridges: I move for approval, Mr. Colclough: Second, Motion adopted unanimously, A request to approve easement in perpetuity to the Church Wardens and Vestrymen ofthe Episcopal Church in Augusta (known as St. Paul's Church) for the purpose of connecting a new two-story Children's Ministries Center to Riverwalk, was read. Mr, Bridges: I move for approval. Mr, Colclough: Second, Motion adopted unanimously, A request to approve a Change Order of $20,650.00 to Blair Construction, Ine. for work completed on the Columbia Nitrogen Rd. 12" Force Main Project, was read. Mr, Bridges: I move for approval. Mr, Chairman: I'll second the motion. I I I I Motion fails with Mr, Colclough voting "No", A request to approve authorizing engineering services for materials testing program with CSRA Testing & Engineering Co. in the amount of $4,000.00 per month. Resources for this program will be allocated from the Special One Percent Sales Tax - Phase ill Account 323041110-296823097-6011110, was read. Mr, Bridges: I move for approval with a two-year tenn stipulation. Mr, Colclough: Second. Motion adopted unanimously, A request to approve funlb for relocating and replacing a 14" water line resulting from the construction of two deceleration lanes along State Highway 56 for the Augusta YDC parking lot expansion, was read. Mr, Colclough: I so move, Mr. Bridges: Second. I Motion adopted unanimously, A request to approve Change Order #5 extending the contract time by 19 days for Small Business Incubator Facility, was read. Mr, Bridges: I move for approval, Mr. Chairman: I'll second the motion, Motion adopted unanimously. ADJOURNMENT: There being no furtherbusiness~the meeting was adjourned, Lena J, Bonner Clerk of Commission NWM I I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - April 28, 1999 2:30 p, M. 1, Approve engineering services for Augusta Commons Project with Cranston, Robertson and Whitehurst in the amount of$98,370, Also approve Capital Project Budget 327-04-296812009 in the amount of $98,370 for the project. Resources for the project to be allocated from the Special One Percent Sales Tax- Phase III, 2, Approve Resolution to adopted Revised Flood Insurance Rate Maps (FIRM) panels: index, 0020, 0060, 0070, 0080, 0090 and 0155 effective March 23, 1999, 3, Approve Change Order #4 with Two State Construction Company, Inc. increasing the contract amount by $1,154,17 for additional changes to Small Business Incubator Facility. (Funded by Account # 06-4793-00-0851) 4, Motion to enter into lease with Lamar Advertising for signage located at 1820 Doug Barnard Parkway at the Waste Water Treatment Plant at an annual rental rate of$I,500,OO, I 5. An Analysis of Utility Fund Reimbursements, 6, Discussion/adopt a policy for services provided by the Trees and Landscape Department for neighborhood entranceways, 7, Motion to approve easement agreement with Augusta Country Club, Inc. for $50,520.00, 8, Motion to approve easement agreement with Augusta National, Inc, I .. I ADDENDUM ENGINEERING SERVICES AGENDA April 28, 1999 2:30 p, M. ADDITIONS TO THE AGENDA: I. Approve engineering contract with Electrical Design Consultants, Inc. in the amount of $80,000 regarding the engineering services for the design and installation of the equipment purchased from the Department of Energy at the Savannah River Site, (Funded by Account No, 506043530-5421110) 2, Motion engineering contract with ZEL Engineers in the amount of $282,000 regarding the engineering services for design and contract administration for treatment plants at the proposed Old Waynesboro Water Facilities and the Kimberly-Clark Tract Water Facilities, (Funded by Account No, 508043410- 5212115) 3, Motion to approve easement in perpetuity to the Church Wardens and Vestrymen of the Episcopal Church in Augusta (known as 51. Paul's Church) for the purpose of connecting a new two-story Children's Ministries Center to Riverwalk. I 4, Motion to approve easement agreement with Westover Memorial Park, Inc. 5, Approve Change Order of$20,650,OO to Blair Construction, Inc, for work completed on the Columbia Nitrogen Rd. 12" Force Main Project, 6. Authorize engineering services for materials testing program with CSRA Testing & Engineering Co, in the amount of $4,000,00 per month, Resources for this program will be allocated from the Special One Percent Sales Tax - Phase ill Account 323041110-296823097-6011110. 7, Approve funds for relocating and replacing a 14" water line resulting from the construction of two deceleration lanes along State Highway 56 for the Augusta YDC parking lot expansion, 8, Approve Change Order #5 extending the contract time by 19 days for Small Business Incubator Facility. I