HomeMy WebLinkAbout03-29-1999 Meeting
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - March 29, 1999
2:30 P. M.
PRESENT: Hons. Bob Young, Mayor; Powell, Chairman; Handy, Vice-
Chairman; Bridges and Colclough, members; Jim Wall, Attorney; Randy Oliver,
Administrator; Jack Murphy, Public Works Director; Drew Goins, Asst. Director ofP.W.
_ Engineering Division; Doug Cheek, County Engineer; Michael Greene, Asst. Director
ofP.W. - Operations Division; Rick Acree, Asst. Director ofP.W. - Facilities
Maintenance Division; Max Hicks, Utilities Dept. Director; Tom Wiedmeier, Asst.
Utilities Dept. Director; Geri Sams, Purchasing Director; Barry Smith, Trees &
Landscaping Director; Hameed Malik, Environmental Engineer; Dexter White, Solid
Waste Manager; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk
of Commission.
Also Present: Sylvia Cooper of The Augusta Chronicle, Stacey Eidson of The
Metropolitan Spirit, George Eskola ofWJBF Television and Hons. Beard, J. Brigham,
Handy, H. Brigham, Shepard and Mays, Commissioners.
The Clerk: We have a request to add one item to the agenda.
Mr. Bridges: I so move.
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Mr. Colclough: Second.
Motion adopted unanimously.
A request to award the purchase of pumps for lift station construction to
KSB, Inc. at a cost of $410,434. (Funded by Account 508043420-5425210), was read.
Mr. Bridges: I so move.
Mr. Colclough: Second.
Motion adopted unanimously.
A request to accept counterproposal of $31,780.00 plus other consideration to
acquire necessary right-of-way, was read.
The Clerk: This item has already been approved and was placed on the agenda in
error so we need to delete it.
Mr. Bridges: I so move.
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Mr. Handy: Second.
Motion adopted unanimously.
A request to approve replacement of carpet in the common use areas of the
State Court Solicitor's Office by Maintenance Supply Co., Inc. at a cost of $6,586.00
funded from General Fund Contingency, was read.
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Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Mr. Handy: Why are we not replacing all of the carpet in the offices?
Mr. Acree: The main issues were cost consideration, public traffic and public
safety. It was also pending action on space recommendations. I didn't feel it was
appropriate to spend a lot of money if it was determined that the Solicitor wasn't going to
be there more than a year or two.
Mr. Oliver: The cost to replace all the carpet was $25,337.
Mr. Handy: All of it needs to be replaced. I'd like to make a motion to recarpet
the entire office.
Mr. 1. Brigham: What would it cost to recarpet the two offices rather than the
whole office?
Mr. Acree: I would have to guess and say maybe another thousand dollars.
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Mr. Chairman: I'll second the motion.
Motion adopted with Mr. Bridges voting "No".
A request to approve an option in the amount of $980.00 to purchase a 380
sq. ft. permanent utility easement and a 1,750 sq. ft. temporary construction
easement in connection with the 60" Raw Water Transmission Main (Tax Map 43-2,
Parcel 63) owned by Thomas E. Reynolds, was read.
A request to approve an option in the amount of $1,382.00 to purchase a
1,470 sq. ft. permanent utility easement and a 960 sq. ft. temporary construction
easement in connection with the 60" Raw Water Transmission Main (Tax Map 19-2,
Parcel 166.3) owned by the Lipscomb Family Partners, was read.
Mr. Wall: Items 3 and 4 can be handled administratively and normally would be
and I recommend you delete these.
Mr. Bridges: I move for deletion on 3 and 4.
Mr. Colclough: Second.
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Motion adopted unanimously.
A request to approve Environmental Management Associates proposal to
perform corrective action annual groundwater sampling for two years at Raw
Water Pumping Station site and prepare a final report for a fee not to exceed
$2,600.00 to be funded from the account 506043510/5213115, was read.
Mr. Handy: I so move.
Mr. Bridges: Second.
Motion adopted unanimously.
A request to approve additional allocation in the amount of $38,299.21 for
services of ZEL Engineers and Openaka Corporation regarding the Internal
Inspection and Final Report on Inspection and Repairs of the 42" Raw Water Line,
was read.
Mr. Handy: I so move.
Mr. Bridges: Second.
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Motion adopted unanimously.
The Committee next discussed the policy for maintenance and improvements
to subdivision entrances.
Mr. Oliver: Mr. Smith brought to my attention the fact that we are maintaining
some 14 private subdivision entrances which was a carry-over from pre-consolidation.
We've gotten requests from four other subdivisions to do the same thing. We believe that
we need to establish a policy as to how we should deal with this.
After a short discussion, Mr. Bridges: I move that we come back with a policy
defining what type of service we will provide for this work.
Mr. Colclough: Second.
Motion adopted unanimously.
A request to approve "Pointless Pollution in Georgia" flyer mailing to
Augusta Richmond County residents. (Funded hy EPD), was read.
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Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Motion adopted unanimously.
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A request to approve contract with Environmental Management Associates
in the amount of $19,600 to perform corrective action site assessment investigation
at the Broad Street Central Shop site and prepare a corrective action plan-Part A.
(Funded by Account # 101-04-1110/52-13118), was read.
Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Motion adopted unanimously.
A request to approve contract with Gallet & Associates in the amount of
$9,000 to perform corrective action site assessment investigation at the Fire Engine
No.4 site and prepare a corrective action plan-Part A. (Funded by Account # 101-
04-1110/52-13118), was read.
Mr. Bridges: I move for approval.
Mr. Handy: Second.
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Motion adopted unanimously.
A request to approve contract with Environmental Management Associates
in the amount of $8,800 to perform corrective action semi-annual groundwater
sampling for two years at former White Road Garage & Service Station site and
prepare two annual reports (Funded by Account #101-04-1110/52-13118), was read.
Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Motion adopted unanimously.
A request to accept encroachment agreement between Augusta, Georgia and
BeUSouth Telecommunications, Inc. in connection with Barton Chapel Road
Improvement, Phase I, was read.
Mr. Bridges: I so move.
Mr. Handy: Second.
Mr. Wall: I'm not familiar with this. Let me check on it and come back at the
end of the meeting.
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Mr. Bridges: I'll withdraw my motion and let it come back at the end.
Mr. Handy: I'll agree to withdraw my second.
Mr. Colclough: I'll second it.
Motion adopted unanimously.
A request to approve Change Order Number One for Crane Creek Channel
Improvements with Capital Project Budget #322-04-292822369 in the amou!lt of
$100,849.90 with funds currently available in the Construction Account of the
Special One Percent Sales Tax, Phase ill Project, was read.
Mr. Handy: I so move.
Mr. Chairman: I'll second the motion to get it on the floor for discussion.
After a short discussion, Mr. Chairman: Could we postpone this item until the
end of the agenda?
Mr. Colclough: I so move.
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Mr. Bridges: Second.
Motion adopted unanimously.
A request to revise the existing Change Order Policy to include
recommendations as outlined in the agenda item, was read.
Mr. Oliver: This increases administrative authority from $10,000 to $20,000 for
the change orders. You would need to decide if you are comfortable with that.
Mr. Bridges: I move that we approve these criteria as listed here with the
exception of the $20,000 being limited to the existing $10,000 and the addition that the
Administrator has made of the final item.
Mr. Handy: This doesn't say anything about changing anything.
Mr. Oliver: We can go back and amend it and bring back the policy for approval.
Mr. Handy: I'll second that.
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Motion adopted unanimously.
A request to approve counteroffer option in the amount of $2,000.00 to
purchase 175.96 square feet in fee and 794.26 square feet of temporary construction
and slope easement, which is owned by Helen A. Zimmerman and Philip M.
Zimmerman and their Successors as Trustees under Will of William J. Zimmerman,
Jr. (Tax Map 70-1, Parcel 56.2, Project Parcel #6), was read.
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Mr. Bridges: I move for approval.
Mr. Chairman: I second the motion to get it on the floor.
Motion adopted unanimously.
A request to approve fmal change order in the amount of $36,339.98 to
Mabus Brothers, Inc. for work completed on the Lover's Lane Water and Sanitary
Sewer Improvements Project, was read.
Mr. Handy: I so move.
Mr. Colclough: Second.
Motion adopted unanimously.
A request to approve proposal from ZEL Engineers to provide additional
engineering services related to Phases n and ill ofthe Constructed Wetlands
Project in an amount not to exceed $295,000. (Funded hy Account GL 507043420-
5212115/JL89644340-5212115), was read.
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Mr. Handy: I so move.
Mr. Colclough: Second.
Motion adopted unanimously.
A request to approve selection of firm and authorize negotiations with the
firm for cost and level of service, was read.
Mr. Chairman: This concerns the selection committee's review of candidates for
contract operations at the Wastewater Treatment Plant and we are back with a
recommendation at this point. We recommend approval ofOMI as the selected firm and
allowing the selection committee to begin contract negotiations with that firm along with
assistance from the Administrator and the Attorney. The contracts may also have to
reviewed by an outside contract attorney and an outside engineering firm and will be
brought back to this Committee for approval. I'd entertain a motion to that effect.
Mr. Handy: I so movt'.
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Mr. Colclough: Second.
Mr. Chairman: We want to go out and negotiate a contract, see how much it will
cost for this contract and at that time, decide whether or not to privatize or let it remain as
it is.
After further discussion, representatives from OM! appeared before the
Committee to introduce their company and discuss their qualifications.
Motion adopted unanimously.
A request to approve adding Mason Road Bridge Replacement & Claudia
Drive Storm Drain Repairs Project to the Construction Work Program. Also
approve Capital Project Budget # 323-04-299823557 for this project in the amount
of $275,000.00 to be funded by Account # 323-04-296823081 of the Special One
Percent Sales Tax, Phase III, was read.
Mr. Handy: I so move.
Mr. Colclough: I'll second it..
Motion adopted unanimously.
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A request to approve the Local Government Project Agreement with the
Georgia Department of Transportation for the Windsor Spring Road, Section IV
and Section V Projects. This LGPA provides that Augusta Richmond county will be
responsihle for all preconstruction activities for the project including design, right-
of-way, utility relocation and other costs as specified. (Year 2000 Project), was read.
Mr. Handy: I so move.
Mr. Bridges: Second.
Motion adopted unanimously.
A request to authorize execution of a "Memorandum of Understanding"
agreement with the Georgia Department of Transportation for the Augusta Canal
Headgates Project. (Funded 80% by ISTEA Program & 20% by Account # 59-
8019), was read.
Mr. Handy: I so move.
Mr. Chairman: I'll second the motion.
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Motion adopted unanimously.
A request to approve the Local Government project Agreement with the
Georgia Department of Transportation for the Walton Way Ext.IDavis Road
Improvements Project which provides that Augusta Richmond County will be
responsible for all preconstruction activities for the project including design, right-
of-way, utility relocations and other costs as specified. (Funded by Special Purpose
1 % Sales Tax, Phases n & llI), was read.
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Mr. Bridges: I move it be approved.
Mr. Colclough: Second.
Mr. Shepard: Could we put up some signage to indicate that we are doing
improvements in that area? People have been calling about it.
Mr. Murphy: We can do that.
Motion adopted unanimously.
A request to hold a public information meeting to present the concept for the
Rae's Creek Improvements, Phase ill Project, was read.
Mr. Goins: This will allow us to receive input from the public concerning the
Willow Creek area.
Mr. Handy: I so move.
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Mr. Colclough: Second.
Mr. 1. Brigham: Was A. Brian Merry available for this?
Mr. Goins: No, sir, they weren't.
Mr. J. Brigham: Did you try Garrett?
Mr. Goins: No, sir, I don't believe we did but we can check that.
After further discussion, the motion was put and adopted unanimously with the
Chairman out of the room.
A request to authorize engineering services for International Boulevard
Extension with Brian Besson & Associates in the amount of $27,000.00. Authorize
requesting quotes for construction of project by means of sealed bids from all
contractors with active public works projects. Also approve Capital Project Budget
321-04-299821662 in the amount of $382,000.00 for the project. Resources for the
project to be allocated from Special One Percent Sales Tax - Phase ill Recapture
and the Utilities Department, was read.
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Mr. Oliver: I would ask that it be noted in this item that this is subject to the land
owner deeding us the necessary right-of-way for this road and that needs to be included.
Mr. Goins: I would also note that we are including a 120 foot right-of-way.
Mr. Bridges: I move for approval subject to the deeding of the right-of-way by
the land owner.
Mr. Colclough: Second.
Motion adopted unanimously with the Chairman out of the room.
A request to approve award of contract to L-J, IIle. to remove and prune
trees on the Augusta Levee in the amount of $151,995.00 and authorize execution of
contract documents. Resources for the contract will be provided from Account #
323-04-1260-5223114/296823081, was read.
After a short discussion, Mr. Colclough: I so move.
Mr. Bridges: Second.
Motion adopted unanimously.
A request to authorize implementation of the reorganization ofPuhlic Works
and Engineering Department, was read.
Mr. Murphy: We have already begun working on some phases ofthis and looked
at the management study in this regard.
Mr. Oliver: This does not take into account contracting out grass cutting and
street sweeping.
Mr. Bridges: Are we voting to eliminate any positions in Public Works?
Mr. Oliver: That's correct.
Mr. Bridges: What positions are included?
Mr. Murphy: We moved a person from the Landfill over to Operations or
Maintenance. That slot will go and there is also one under the Traffic Engineer that we
feel like is not functioning and that one will go.
Mr. Oliver: There are also three under the Landfill that are proposed to be
eliminated.
Mr. Chairman: How long have these employees you are proposing to eliminate
been employed?
Mr. Murphy: A good while.
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Mr. Chairman: I think we need to look at this further before we start eliminating
positions in a study that we have not formally adopted.
Mr. Bridges: I move that we postpone this until the next meeting in order to have
a more thorough discussion and presentation.
Mr. Colclough: I'll second it.
Motion adopted unanimously.
Mr. Hicks: The next item is for your information only and concerns the
change order for Rae's Creek Project and it will come from the bond fund.
Mr. Handy: I move we accept it as information.
Mr. Colclough: Second.
Motion adopted unanimously.
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The Committee next discussed the County easement regarding Oak Creek-
12th and 13th Avenues.
Mr. Mays: Since I called this in, I had some brief discussion with some of you
and what we really need is to get someone to look at this property which is both wide and
deep and allow them to come back with a recommendation.
Mr. Chairman: Let me suggest that we send Mr. Murphy or Mr. Goins to look at
the situation there and if there is a problem where some children can get into an open
pipe and it will require some engineering work to rectify the situation, why don't we put
up a fence to keep the children out until you can get in and do some repairs.
Mr. Handy: I so move.
Mr. Colclough: Second.
Motion adopted unanimously.
Mr. Wall: On Item #12, this is for Augusta to get in on the right-of-way that
BellSouth has on Barton Chapel Road. It will allow us to get in and do some work
on an easement they own and I recommend approval
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Mr. Colclough: I so move.
Mr. Handy: Second.
Motion adopted unanimously.
Mr. Handy: I'd like to make a motion that we go into executive session to discuss
a personnel matter.
Mr. Colclough: Second.
Motion adopted unanimously.
At this time the Committee adjourned to go into executive session.
At the close of the executive session the meeting was reopened to the public.
The Oerk: Item 13 is to approve a change order for Crane Creek Channel
Improvements in the amount of $100,849.90.
Mr. Handy: I so move.
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Mr. Colclough: Second.
Motion adopted unanimously with Mr. Bridges out of the room.
ADJOURNMENT: There being no further busines&, the meeting was adjourned.
Lena 1. Bonner
Clerk of Commission
NWM
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ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - March 29, 1999
2:30 P. M.
1. Motion to accept counterproposal of$31,780.00 plus other considerations to
acquire necessary right-of-way.
2. Approve replacement of carpet in the common use areas of the State Court
Solicitor's Office by Maintenance Supply Co., Inc. at a cost of $6,586.00 funded
from General Fund Contingency.
3. Consider approval of option in the amount of $980.00 to purchase a 380 sq. ft.
permanent utility easement and a 1,750 sq. ft. temporary construction easement in
connection with the 60" Raw Water Transmission Main (Tax Map 43-2, Parcel
63) owned by Thomas E. Reynolds.
4. Consider approval of option in the amount of$I,382.00 to purchase a 1,470 sq. ft.
permanent utility easement and a 960 sq. ft. temporary construction easement in
connection with the 60" Raw Water Transmission Main (Tax Map 19-2, Parcel
166.3) owned by the Lipscomb Family Partners.
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5.
Approve Environmental Management Associates proposal to perform corrective
action annual groundwater sampling for two years at Raw Water Pumping Station
site and prepare a final report for a fee not to exceed $2,600.00 to be funded from
the account 506043510/5213115.
6. Approve additional allocation in the amount of$38,299.21 for services ofZEL
Engineers and Openaka Corporation regarding the Internal Inspection and Final
Report on Inspection and Repairs of the 42" Raw Water Line.
7. Discuss policy for maintenance and improvements to subdivision entrances.
8. Approve "Pointless Pollution in Georgia" flyer mailing to Augusta Richmond
County residents. (Funded by EPD)
9. Approve contract with Environmental Management Associates in the amount of
$19,600 to perform corrective action site assessment investigation at the Broad
Street Central Shop site and prepare a corrective action plan-Part A. (Funded by
Account #101-04-1110/52-13118)
10.
Approve contract with Gallet & Associates in the amount of $9,000 to perform
corrective action site assessment investigation at the Fire Engine No.4 site and
prepare a corrective action plan-Part A (Funded by Account # 101-04-1110/52-
13118)
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11.
Approve contract with Environmental Management Associates in the amount of
$8,800 to perform corrective action semi-annual groundwater sampling for two
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12.
13.
14.
15.
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16.
years at former White Road Garage & Service Station site and prepare two annual
reports (Funded by Account #101-04-1110/52-13118)
Motion to accept encroachment agreement between Augusta, Georgia and
BellSouth Telecommunications, Inc. in connection with the Barton Chapel Road
Improvement, Phase I.
Approve Change Order Number One for Crane Creek Channel Improvements
with Capital Project Budget #322-04-292822369 in the amount of$100,849.90
with funds currently available in the Construction Account of the Special One
Percent Sales Tax, Phase III Project.
Revise existing Change Order Policy to include recommendations as outlined in
agenda item.
Consider approval of counteroffer option in the amount of $2,000.00 to purchase
175.96 square feet in fee and 794.26 square feet of temporary construction and
slope easement, which is owned by Helen A. Zimmerman and Philip M.
Zimmerman and their Successors as Trustees under Will of William 1.
Zimmerman, Jr. (Tax Map 70-1, Parcel 56.2, Project Parcel #6)
Approve final change order in the amount of$36,339.98 to Mabus Brothers, Inc.
for work completed on the Lover's Lane Water and Sanitary Sewer Improvements
Project.
17. Consider proposal from ZEL Engineers to provide additional engineering services
related to Phases II and III of the Constructed Wetlands Project in an amount not
to exceed $295,000. (Funded by Account GL 507043420-5212115/JL89644340-
5212115)
18. Approve selection offirm and authorize negotiations with the flTffi for cost and
level of service.
19. Approve adding Mason Road Bridge Replacement & Claudia Drive Storm Drain
Repairs Project to the Construction Work Program. Also approve Capital Project
Budget # 323-04-299823557 for this project in the amount of$275,OOO.00 to be
funded by Account # 323-04-296823081 of the Special One Percent Sales Tax,
Phase III.
20.
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Approve the Local Government Project Agreement with the Georgia Department
of Transportation for the Windsor Spring Road, Section IV and Section V
Projects. This LGP A provides that Augusta Richmond County will be
responsible for all preconstruction activities for the project including design,
right-of-way, utility relocations and other costs as specified. (Year 2000 Project)
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21.
Authorization to execute "Memorandum of Understanding" agreement with the
Georgia Department of Transportation for the Augusta Canal Headgates Project.
(Funded 80% by ISTEA Program & 20% by Account # 59-8019)
22. Approve the Local Government Project Agreement with the Georgia Department
of Transportation for the Walton Way ExtJDavis Road Improvements Project
which provides that Augusta Richmond County will be responsible for all
preconstruction activities for the project including design, right-of-way, utility
relocations and other costs as specified. (Funded by Special Purpose 1% Sales
Tax, Phases II & ill)
23. Approved request to hold a public information meeting to present the concept for
the Rae's Creek Improvements, Phase ill Project.
24.
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25.
Authorize engineering services for International Boulevard Extension with Brian
Besson & Associates in the amount of $27,000.00. Authorize requesting quotes
for construction of project by means of sealed bids from all contractors with
active public works projects. Also approve Capital Project Budget 321-04-
299821662 in the amount of $382,000.00 for the project. Resources for the
project to be allocated from Special One Percent Sales Tax - Phase ill Recapture
and the Utilities Department.
Approve award of contract to L-J, Inc. to remove and prune trees on the Augusta
Levee in the amount of$151,995.00 and authorize execution of contract
documents. Resources for the contract will be provided from Account # 323-04-
1260-5223114/296823081.
26. Authorization to implement the reorganization of Public Works and Engineering
Department.
27. For Committee Information - Expect change order for the Rae's Creek Project.
28. Discuss County easement regarding Oak Creek - 12th and 13th Avenues.
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