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HomeMy WebLinkAbout02-08-1999 Meeting I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - February 8, 1999 2:30 P. M. PRESENT: Hons. Bob Young, Mayor; Powell, Chairman; Bridges and Colclough, members; Jim Wall, Attorney; Randy Oliver, Administrator; Jack Murphy, Public Works Director; Drew Goins, Asst. Director ofP.W. - Engineering Division; Doug Cheek, County Engineer; Robert Clements, Construction Engineer; Barry Smith, Trees & Landscaping Dept. Director; Max Hicks, Utilities Dept. Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Handy, Vice-Chairman. Also Present: Sylvia Cooper of The Augusta Chronicle, George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit and Hons. Beard and 1. Brigham, members. The Clerk: We have a request to add two items as per our addendum agenda. Mr. Oliver: Mr. Murphy also has an update on Walton Way. Mr. Colclough: I so move. I Mr. Bridges: Second. Motion adopted unanimously. A request to consider approval of option in the amount of $272.00 to purchase a permanent easement and a temporary construction easement in connection with 60-Inch Raw Water Treatment Line Project owned by Betty J. Johnson. (Tax Map 34-1, Parcel 21), was read. A request to authorize condemnation of 1,410 sq. ft. of permanent easement and 400 sq. ft. oftemporary easement (Tax Map 34-1, Parcel 18) ofthe Sixty-Inch Raw Water Line Treatment Project which is owned by Wilbur Williams and Ethel Williams, was read. A request to authorize condemnation of 1,560 sq. ft. of permanent easement and 440 sq. ft. of temporary easement (Tax Map 34-1, Parcel 12) ofthe Sixty-Inch Raw Water Line Treatment Project which is owned by Elise Jones, was read. A request to authorize condemnation of a 1,380 sq. ft. of permanent easement and 400 sq. ft. of temporary easement (Tax Map 34-1, Parcel 22) of the Sixty-Inch Raw Water Line Treatment Project, was read. I Mr. Colclough: Could we take Items 1, 2, 3 and Item 1 on the addendum agenda as a consent agenda? Mr. Colclough: I move that we approve these. I Mr. Chairman: Yes, sir. Mr. Bridges: Second. Motion adopted unanimously. A request to accept counterproposal of $3,625.00 from R. A. McElmurray, Jr., was read. Mr. Bridges: I so move. Mr. Colclough: Second. Motion adopted unanimously. A request to authorize engineering services for Morgan Road Improvements with Patchen, MingledorfT & Associates in the amount of $110,900.00. Also approve Capital Project Budget #296823665 in the amount of $110,900.00 for the project, was read. Mr. Colclough: I so move. I Mr. Bridges: Second. Motion adopted unanimously. A request to approve Capital Project Budget and engineering proposal from W. R. Toole Engineers, Incorporated, in the amount of $85,000 for the Windsor Spring Road Improvements Project to be funded with funds set aside for this project in Special 1 % Sales Tax, Phase ill, was read. Mr. Bridges: I so move. Mr. Colclough: Second. Motion adopted unanimously. A request to approve final change order of $10,620.94 to Blair Construction, Inc. for work completed on the Davis and Camilla Rd. Sewer Improvements Project, was read. Mr. Bridges: I move for approval. I I Mr. Colclough: I second it. Motion adopted unanimously. A request to award low bid of AquaSouth Const., Inc. who submitted a bid of $295,505.00 regarding the improvements to Faircrest Pumping Station, was read. Mr. Colclough: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve final change order of $298,148.81 to Beam's Pavement Maintenance Company, Inc. for work completed on the Fleming Heights Water & Sanitary Sewer Improvements Project, was read. I Mr. Hicks: This represents about 29.7% of the original contract amount. The reasons for this increase include the fact that the condition of the existing water and sewer services proved to be worse than originally thought. Many of the service lines needed replacing and we couldn't see that until we got into construction. Another item was the water lines with the addition coming out to Peach Orchard Road and putting in a line which would tie to a 12"line which would extend on down Peach Orchard. We also had a high groundwater table and the material that was removed was unsuitable to be used for backfill material so it led to a considerable increase in select refill material. We recommend approval of this and even though it is a large amount, the items were unforeseeable due to the age and particularly wet weather that proceeded construction. Mr. Bridges: I move for approval. Mr. Colclough: I second it. Mr. Chairman: On a change order of this size I would like to see us bid these out if at all possible. I would like for us to develop a policy on change orders such as this to see if we can't regulate them a little better. In situations such as this, I would not mind seeing the Mayor, Administrator, Chairman and others who should be notified contacted if something needs to be done immediately. After further discussion, the motion was put and adopted unanimously. A request to approve bids as per the attached listing for tree replacement for Augusta Richmond County, was read. I Mr. Smith: This is for replacement trees and the bids are divided among four vendors: Barrett Tree Co., $10,302.50; Lone Oak Tree Farm, 9,180.00; Bold Spring Nursery, $4,221.00 and Wagon Hammock, $17,425.00 for a total of$4I,128.50. Mr. Colclough: I so move. I Mr. Bridges: Second. Mr. Chairman: When you do the intersection improvements, could you contact some of the landscape companies and garden clubs and see if they would want to adopt some of these intersections for maintenance purposes and let them put a little sign there for advertising for their business? Mr. Smith: We have started doing that and will continue with it. Motion adopted unanimously. A request to have four houses and two mobile homes located near the LandfIll declared as surplus and sold at public sale, was read. Mr. Oliver: This is not to actually sell the property but to sell the structures and have them relocated. We would have to put them out for bids. Mr. Bridges: I so move. Mr. Colclough: Second. I Motion adopted unanimously. A request to ratify the execution of the enclosed CSX Railroad Permits for the jack and bore of two existing railroad spurs, was read. Mr. Wall: I would ask for your permission to allow the Mayor to go ahead and sign these and then assuming that you approve them, ratify this at the Commission meeting. Mr. Colclough: I so move. Mr. Bridges: Second. Motion adopted unanimously. At this time Mr. Murphy made a presentation regarding the Walton Way reconstruction project. Mr. Murphy: We found that that there was very unsuitable material on the side of Walton Way opposite Richmond Academy. I instructed Beam's to proceed with the excavation after consultation with the Chairman and Administrator so that the project can be completed by Masters. I I Mr. Oliver: There will be a subsequent change order on this to replace this unsuitable material with proper material. It is my understanding that DOT will participate in some fashion. Mr. Bridges: I move that we receive this as information and move it on to the full Commission. Mr. Colclough: I'll second it. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - February 8, 1999 2:30 P. M. 1. Consider approval of option in the amount of $272.00 to purchase a permanent easement and a temporary construction easement in connection with 60-Inch Raw Water Treatment Line Project owned by Betty J. Johnson. (Tax Map 34-1, Parcel 21) 2. Motion to authorize condemnation of 1,410 sq. ft. of permanent easement and 400 sq. ft. of temporary easement (Tax Map 34-1, Parcel 18) of the Sixty-Inch Raw Water Line Treatment Project which is owned by Wilbur Williams and Ethel Williams. 3. Motion to authorize condemnation of 1,560 sq. ft. of permanent easement and 440 sq. ft. ofternporary easement (Tax Map 34-1, Parcel 12) of the Sixty-Inch Raw Water Line Treatment Project which is owned by Elise Jones. 4. Motion to accept counterproposal of $3,625.00 from R. A. McElmurray, Jr. 5. Authorize engineering services for Morgan Road Improvements with Patchen, Mingledorff & Associates in the amount of$110,900.00. Also approve Capital Project Budget #296823665 in the amount of$110,900.00 for the project. 6. Approve Capital Project Budget and engineering proposal from W. R. Toole Engineers, Incorporated in the amount of $85,000 for the Windsor Spring Road Improvements Project to be funded with funds set aside for this project in Special 1% Sales Tax, Phase m. 7. Approve final change order of$10,620.94 to Blair Construction, Inc. for work completed on the Davis and Camilla Rd. Sewer Improvements Project. 8. Award low bid to AquaSouth Canst., Inc. who submitted a bid of$29S,SOS.00 regarding the improvements to Faircrest Pumping Station. 9. Approve final change order of$298,148.81 to Beam's Pavement Maintenance Company, Inc. for work completed on the Fleming Heights Water & Sanitary Sewer Improvements Project. 10. Motion to approve bids as per attached listing for tree replacement for Augusta Richmond County. 11. Motion to have four houses and two mobile homes located near the Landfill declared as surplus and sold at public sale. ADDENDUM ENGINEERING SERVICES AGENDA February 8, 1999 2:00 P. M. ADDITIONS TO THE AGENDA: 1. Motion to authorize condemnation ofa 1,380 sq. ft. of permanent easement and 400 sq. ft. of temporary easement (Tax Map 34-1, Parcel 22) of the Sixty-Inch Raw Water Line Treatment Plant. 2. RatifY execution of the enclosed CSX Railroad Permits for the Jack and Bore of two existing railroad spurs.