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HomeMy WebLinkAbout11-09-1998 Meeting I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - November 9, 1998 2:30 P. M. PRESENT: Hons. Handy, Vice-Chairman; Bridges and Colclough, members; Randy Oliver, Administrator; Jim Wall, Attorney; Jack Murphy, Interim Public Works Director; Drew Goins, Asst. Director ofP.W. - Engineering Division; Michael Greene, Asst. Director ofP.W. - Operations Division; Geri Sams, Purchasing Director; Barry Smith, Trees & Landscaping Dept. Director; Max Hicks, Utilities Dept. Director; Tom Wiedmeier, Utilities Dept. Asst. Director; Tom Beck, Recreation Dept. Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hons. Larry Sconyers, Mayor and Powell, Chairman. Also Present: Sylvia Cooper of The Augusta Chronicle, George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit and Hons. 1. Brigham and Shepard, Commissioners. The Clerk: We have a request to add a total of three items to the agenda. Mr. Bridges: I move we add them to the agenda. Mr. Colclough: Second. I Motion adopted unanimously. A request to approve Capital Project Budget #58-8357-097 for Rae's Creek, Phase ill in the amount of $440,000 and approve use of $40,000 recapture from SPLOST Phase L Also approve the engineering proposal from Cranston, Robertson & Whitehurst, P.c. in the amount of $47,560 for this project, was read. At this time Mr. Barry Raborn and a delegation of residents from the Willow Creek Subdivision appeared before the Committee in support of the above request. Mr. Bridges: I make a motion to approve it. Mr. Colclough: Second. Mr. Murphy: There will a public information meeting when we have something back from the engineers. After a short discussion, the motion was put and adopted unanimously. I The Committee next heard a report on the public hearing concerning the proposed railroad crossing closure on Goshen Industrial Boulevard and installation of warning bells and flashers at three crossings along Doug Barnard Parkway. Mr. Goins: This hearing was held to advise the public about the possibility of closing the railroad crossing at Goshen Industrial Blvd. between Doug Barnard Parkway and International Boulevard. We received 25 written comments with ten in favor of the project, ten opposing the project and the others wanted to see the signals installed but were opposed to having the crossing opposed. I Mr. Oliver: The railroad is very much in favor of this project in order to expand their rail yard. Mr. Goins: There have been a number of accidents and one fatality on these crossings. The costs will be shared one-third each among the DOT, the railroad and the industries involved. Mr. Oliver: In the long term this is a good idea, but the question is whether everyone can live with the short term inconvenience. We can either keep the crossing and lose the three signalizations or vice versa. Mr. Bridges: I make a motion that we send this to the full Commission with no recommendation and ask representatives from the industries to attend to discuss the matter. Mr. Oliver: That's fine. Mr. Colclough: Second. I Motion adopted unanimously. Mr. Colclough: What about getting a traffic signal on a roadway due to the numbers of accidents at an intersection? Mr. Handy: We can take that up in Public Safety since we only have one item. A request to approve and accept the Deed of Dedication aDd Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Saba Townhouses, Phase I, was read. Mr. Hicks: We recommend that these be approved. After a short discussion, Mr. Wall: I think we will eventually be coming back with a recommendation for a longer time period for the maintenance agreement and when the deed of dedication will be accepted. We are working on that now. Mr. Bridges: I so move for acceptance. Mr. Colclough: Second. I I Motion fails with Mr. Handy voting "No". A request to approve Capital Project Budget #57-8018-098, Washington Road Sidewalk, Section II project, in the amount of $200,000 adding said project to the Construction Work Program to be funded by the One Percent Sales Tax, Phase ID. Also authorize work to be done by a contractor with an existing open contract, was read. Mr. Goins: This is for sidewalks on Washington Road from National Hills Shopping Center to Big Tree Shopping Center. Mr. Bridges: I move for approval. Mr. Colclough: Second. Motion adopted unanimously. I A request to authorize the construction and installation of sidewalks at two locations: 1) Laney-Walker Boulevard - Lovers Lane to Cherry Street, Lovers Lane - Laney Walker Boulevard to playground (estimated cost is $7,500.00); 2) Eagles Way - Olive Road to 15th Street (estimated cost is $8,200.00). The total estimated cost of the two projects (sidewalks), with work performed by County forces, is $15,700.00, was read. Mr. Bridges: I so move. Mr. Handy: Second. Motion adopted unanimously. A request to approve final change order in the amount of $9,472.50 to Steve Duffie Landscaping and Grading, Inc. for work completed on the Sharon and Sandy Springs Road Water and Sanitary Sewer Improvements Project, was read. Mr. Bridges: I so move. Mr. Colclough: Second. Motion adopted unanimously. A request to approve funding for construction of water line to Blythe Recreation Center Site, was read. I Mr. Hicks: Our closest water line to this site is about 2.7 miles in length and Hephzibah has a water line within about 2,600 feet of this site. The line from the Hephzibah water system can be constructed quickly by their city forces. We have met with them, discussed it, and they have agreed to construct the line if we would pay for it. The estimated cost is $35,000 and we recommend that it be done in this case. I Mr. Bridges: I make a motion to approve. Mr. Colclough: Second. After a short discussion, the motion was put and adopted unanimously. A request to approve Change Order Number One for project #57-8590-096, Traffic Engineering Improvements, Phase I, with B & E Electrical Contractors, Ine. in the amount of $6,196.91 to be funded from the project's construction account which is funded by the Special One Percent Sales Tax, Phase III fund. This Change Order is to perform required traffic signal spanwire, wiring, conduit and junction box modifications, was read. Mr. Wall: I recommend approval of this. Mr. Bridges: I so move. Mr. Colclough: I second it. Motion adopted unanimously. I A request to award low bid to Chandler Utilities, Inc. who submitted a low bid of $9,203,517 regarding the construction of the 60" Raw Water Transmission Main, was read. Mr. Bridges: I so move. Mr. Colclough: Second. Motion adopted unanimously. A request to approve low bidders for replacement of plant materials for the Trees and Landscape Department. Request is made to split the bid between R. A. Dudley, Ioe. ($30,584.00) and Arthur A. Jones and Assoc. ($20,565.00) totaling $51,149.00 based on size, quality and availability, was read. Mr. Bridges: I move for approval. Mr. Colclough: Second. Motion adopted unanimously. I I A request to authorize AquaSouth Construction to proceed with excavation and demolition at a cost of $89,619.00, was read. Mr. Wiedmeier: This concerns the reconstruction of the lift station at the Wastewater Treatment Plant. Mr. Bridges: I move for approval. Mr. Colclough: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I