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HomeMy WebLinkAbout07-13-1998 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - July 13, 1998 2:30 P. M. PRESENT: Hons. Larry Sconyers, Mayor; Powell, Chairman; Handy, Vice-Chairman; Bridges and Todd, members; Jim Wall, Attorney; Randy Oliver, Administrator; Jack Murphy, Interim Public Works Director; Drew Goins, Asst. Director of P.W. - Engineering Division; Michael Greene, Asst. Director of P.W. - Operations Division; Rick Acree, Asst. Director of P.W. - Facilities Maintenance Division; Max Hicks, Utilities Dept. Director; Harry Siddall, Fleet Manager; Pam Tucker, EMA Director; Rob Sherman, License & Inspections Director; Nancy Morawski, Deputy Clerk of Commission and Betty Murphy of the Clerk's Office. The Deputy Clerk: We have a request for one addendum item. Mr. Bridges: I move approval. Mr. Todd: Second. Mr. Powell: This is an item Mr. Todd requested to be added regarding a crisis management team. Mr. Oliver: This was referred back from the Commission. Mr. Todd: We can deal with it here or in the next Commission meeting. It concerns naming a crisis management team for Waterworks. Motion fails with Mr. Handy and the Chairman voting "No". Communication from Huron Tech Corp. regarding the rail crossing on Doug Barnard Parkway, was read. Mr. Oliver: There has been discussion between Mr. Murphy, myself and the railroad relating to signalizing the spurs for these three' businesses. The railroad states that the yard is not big enough and they have a desire to expand that yard which will require relocation of the road. We are in negotiations with them and are waiting on them to do this. Mr. Murphy: The next step will be an agreement with them on this. Mr. Oliver: I understand that in this agreement the cost will be shared one-third by the businesses, one-third by the DOT and one-third by the railroad_ Mr. Murphy: Public hearings will be held on this and they have insisted on closing Goshen Industrial Blvd. but we have found a way to not cross the tracks but to keep it open. Mr. Oliver: It will move the crossing farther down the road and will affect truck traffic somewhat. Mr. Todd: I move we receive this as information and direct the Public Works Director and the Administrator to take the appropriate action and bring it back to us. Mr. Bridges: Second. Motion adopted unanimously. The Committee next heard an update on the status of the ISTEA Enhancement Project by Mr. Rick Toole of W. R. Toole Engineers. Mr. Toole gave a report on the status of the project. Mr. Todd: I move that we receive the report as information. Mr. Bridges: Second. Motion adopted unanimously. A request to approve execution of the annual Air Sampling Contract between Augusta and the Environmental Protection Division for the period July 1, 1998 through June 30, 1999 with an annual compensation fee of $9,500 to the Local Government, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve award of a contract to Cldvton Environmentdl Co. for the removal of underground fuel storage tanks at various locations throughout the County in the amount of $86,687.00 and authorize execution of the contract, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve the revised State-Aid County Contract Priority List dated July 21, 1998, was read. Mr. Murphy: This will add some additional projects to our list. Mr. Todd: I so move we approve this list. Mr. Bridges: Second. I I I I I I (The Mayor enters the meeting) After further discussion, the motion was adopted unanimously. A request to approve Change Order in the amount of $11,219.50 to the contract for renovations to the Immaculate Conception School, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve Change Order No. 1 in the amount of $44,729.33 for Wyatt Construction Company regarding the Water System Interconnection Project, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve Change Order No. 1 in the amount of $980.00 for W. R. Toole Engineers, Inc. regarding additional engineering services requested for the Water and Sanitary Sewer Extension Project along Lovers Lane, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve Change Order No. 1 in the amount of $2,390.00 for Johnson, Laschober & Associates, P.C. regarding additional engineering services required for the Augusta State Water Tank Removal Project, was read. Mr. Todd: I so move to get it on the floor for discussion. Mr. Bridges: Second. Motion adopted unanimously. A request to approve purchase and installation of liquid lime system from Burnett Lime Co. for Highland Avenue Water Plant at a cost of $175,300, was read. Mr. Todd: I so move it be approved as the sole source bid. Mr. Bridges: Second. Motion adopted unanimously. I A request to receive as information the Comprehensive Performance Evaluation for the Water Treatment Facilities by Rothberg, Tamburini and Winsor, Inc., was read. Mr. Hicks outlined the highlights of the Evaluation. After a short discussion, Mr. Chairman: I'd like to see us get some fencing around the intake gates. Mr. Hicks: We will check into that. Mr. Todd: I move that we receive this as information. Mr. Bridges: Second. Motion adopted unanimously. A request to receive as information a report on the Augusta Canal Power Utilization and Raw Water Pumping by ZEL Engineers, was read. Mr. Jorge Jimenez made a presentation regarding the above report. Mr. Todd: I move we receive this as information. I Mr. Bridges: Second. Motion adopted unanimously. A request to receive as information the Comprehensive Water System Study by ZEL Engineers, was read. Mr. Jorge Jimenez made a presentation regarding the above study. Mr. Todd: I move we receive this as information. Mr. Bridges: Second. Motion adopted unanimously with Mr. Handy out of the room. A request to authorize condemnation of 0.102 acres of right- of-way, Parcel 70 of the Wheeler Road Project - STP-7011(3), owned by Frederick C. House, M.D. (Also one outdoor advertising sign), was read. Mr. Wall: We are recommending that we proceed with condemnation. Mr. Todd: I so move. I I I I Mr. Bridges: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski Deputy Clerk of Commission NWM I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - August 10, 1998 2:30 P. M. PRESENT: Hons. Larry E. sconyers, Mayor; Powell, Chairman; Bridges and Todd, members; Jim Wall, Attorney; Randy Oliver, Administrator; Jack Murphy, Interim Public Works Director; Drew Goins, Asst. Director of Public Works - Engineering Division; Michael Greene, Asst. Director of Public Works - Operations Division; Richard Acree, Asst. Director of Public Works - Facilities Maintenance Division; Dr. Hameed Malik, Environmental Engineer; Max Hicks, Utilities Dept. Director; Mag Akpo-Sani, Utilities Dept.; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Handy, Vice-Chairman. Also Present: Stacey Eidson of The Metropolitan Spirit, Tracie Powell and Sylvia Cooper of The Augusta Chronicle and Hon. J. Brigham, Commissioner. The Clerk: We have a request for two addendum items. Mr. Todd: I'll agree with the item on Willis-Foreman Road but not the one on the abandonment so I'll move that we add the one on Willis-Foreman Road. Mr. Bridges: Second. Motion adopted unanimously. A request to approve the amendment to the engineering proposal for the Willis Foreman Road Drainage Improvement Project from W. R. Toole Engineers, Inc. in the amount of $6,700 to be funded from the project contingency, was read. Mr. Murphy: This will allow us to remedy a very bad situation with poor drainage. It will also allow us to take care of a problem on Fox Den Road in the same area. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to award the contract to Parsons Engineering Science, Inc. for the development of local industrial pretreatment limits at a cost of $31,500, was read. Mr. Todd: I so move to get it on the floor for discussion. Mr. Bridges: Second. Motion adopted unanimously. A request to approve a contract with ZEL Engineers to clean the five clearwells and prepare an inventory of valves at a cost not to exceed $66,000, was read. I Mr. Todd: I'll so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve a resolution declaring surplus Parcel 99 located at the intersection of Windsor Spring Road and Lucie Street retaining right-of-way limits and permanent construction maintenance and utility easements as shown on the attached drawing, was read. Mr. Bridges: I so move. Mr. Todd: Second. Motion adopted unanimously. A request to approve a counteroffer option in the amount of $2,600.00 to purchase 6,903 sq. ft. of permanent easement and 10,320 sq. ft. of temporary construction easement in connection with the R.C.C.I. Trunk Lines Wastewater Collection System I project owned by H. E. Mobley, Jr. a/k/a Howard E. Mobley, Jr. (Tax Map 168, Parcel 5), was read. Mr. Bridges: I so move. Mr. Todd: Second. Motion adopted unanimously. A request to authorize rejection of bids received for Crane Creek Channel Improvements Project and rebid project, was read. Mr. Goins: The lowest bid came in $34,000 higher than our construction estimate. Mr. Todd: I so move we authorize the Public Works Director to negotiate with the low bidder to try to get the cost in the engineering range. Mr. Bridges: Second. Mr. Wall: I would recommend that you go back out and rebid it. Mr. Bridges: I'll withdraw my second. I Mr. Chairman: Do you have the $34,000 in your budget? I I I Mr. Goins: Not in the construction budget, no, sir. Mr. Chairman: Is it in contingency? Mr. Goins: I believe it is available in contingency. Mr. Murphy: We also heard from a couple of contractors that did not receive notification. These were not official protests. Mr. Todd: I make a motion that we award the bid to the low bidder and authorize us to put $34,000 out of the contingency of this project into the construction budget. Mr. Chairman: I'll second the motion. Motion adopted unanimously. A request to approve a proposal with Law Engineering and Environmental Services, Inc. to perform solid waste design modification and consulting services of Cell II-C at the Augusta Municipal Solid Waste Facility for a fee not to exceed $13,000.00, was read. Mr. Todd: I'd like to make a motion that under emergency procedures that we authorize the Administrator, the Attorney and the Public Works Director to go out and negotiate with a company to do this. Mr. Murphy: We thought it would be easier to do this with them since they had done it originally. After further discussion, Mr. Chairman: Could I get your support to table this item until the end of the agenda and I'll call for a legal meeting in order to discuss some potential litigation. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to discuss holding a public information meeting to close or redirect Goshen Industrial Boulevard near Doug Barnard parkway and install flashing lights and bells at three railroad crossings on Doug Barnard parkway, was read. Mr. Murphy: We would prefer to redirect the traffic if possible and this would allow people to talk with our engineers about what we plan to do. It would be held on August 27 at Gracewood Community Center from 4:00 to 6:00 p.m. Mr. Bridges: I so move. Mr. Todd: Second. I Motion adopted unanimously. A request to approve condemnation of right-of-way of 3.54 acres (Tract A) and 0.20 acres (Tract C) of the Recreation Department Complex on Windsor Spring Road Project which are titled in the name of Robert R. Warr, Frank Carroll Warr and Thomas Cooper Warr. Of these three owners, only Robert R. Warr survives, with the other two thirds of the property having been devised to various beneficiaries. (Tax Map 166, Parcell), was read. Mr. Todd: I so move. Mr. Bridges: Second. Mr. Todd: session also. We may want to deal with this after the legal I move we table until after the legal session. Mr. Bridges: Second. Motion adopted unanimously. A request to approve Change Order *4 for Jackson Road Widening Project in the amount of $12,000 with Mabus Construction I company, Inc. to repair driveway and driveway pipe at 2710 Ingleside Drive, was read. Mr. Murphy: This is a homeowner's driveway. County workers have been there to repair the pipe and put his brick driveway back before and he is now asking us to come back and do some further work. He had signed a release before that he would not do this again. Mr. Todd: I move that we hold him to his word in the agreement that he had signed. Mr. Bridges: Second. Motion adopted unanimously. The Committee next discussed the St. Sebastian Way Road Project. Mr. Chairman: Let's move it on to the full Commission without a recommendation. (Mr. Todd leaves the meeting) Mr. Oliver: We have negotiated with Mr. Boardman on this project and essentially, he owns a piece of property that we need if St. Sebastian Way is going to becomes a reality. It has been appraised at $170,000. In return for certain provisions, the I I I I Enterprise Mill will deed the right-of-way necessary to construct St. Sebastian Way to Augusta-Richmond Co. The total cost of these improvements is $187,500. We are hoping that Congress will agree to reappropriate the money for the St. Sebastian Way Project but there are no guarantees until the bill is signed into law. [Outline of Provisions] 1. Site plan is approved with no minimum parking restrictions placed on property as it develops over time, provided the foot print of the buildings do not change. ARC also has no responsibility now or in the future to provide additional parking. City will assist Enterprise Mill in obtaining permission from Ga. DOT for parking under Calhoun Expressway right-of- way. City will reconstruct Cottage St. prior to 11/15/98 and install double head Sternberg street lighting similar to that installed on Reynolds St. Lights on west side will be installed as schedule permits and those on east side when St. Sebastian Way is constructed. Cost is estimated at $95,000. City will install street lighting on south side of Greene St. from 15th st. to Salvation Army Thrift Store using single head Sternberg fixtures similar to those on Reynolds St. Cost is estimated at $62,500. City will permit Enterprise Mill to landscape and maintain Augusta Canal Levee property owned by the City and landscaping shall be approved by Canal Authority. City will landscape both sides of Greene St. from 15th St. to Cottage St. including installation of wooden fencing adjacent to railroad tracks (estimated cost $30,000). City will allow pedestrian access to and from Canal along Enterprise property with access points approved by Canal Authority. City will construct a decel lane on Greene St. at their sole expense at appropriate time to support St. Sebastian Way. City will request Sheriff's Dept. to enforce vagrancy and loitering laws in vicinity of Enterprise, specifically in Salvation Army area. 2. 3. 4. 5. 6. 7 . 8. 9 . Mr. Chairman: pedestrian traffic Canal. I think we need to eventually provide for at that intersection and also across the Mr. Oliver: I agree and we Sebastian Way becomes a reality. Phase III sales tax. will probably do that when St. This will be funded out of Mr. Chairman: We'll send this on without a recommendation and please give each Commissioner a copy of the study prior to Tuesday. (Mr. Todd reenters the meeting) I Mr. Bridges: I move that we go into a legal session for potential litigation. Mr. Todd: Second. Motion adopted unanimously. At this time the Committee went into a legal session. At the close of the legal session the meeting was reopened to the public. Mr. Bridges: Regarding the item on Law Engineering and Environmental, I move that it be approved. Mr. Todd: Second. Motion fails with Mr. Todd and the Chairman voting "No". Mr. Chairman: On the item on the condemnation on Windsor Spring Road, what is your pleasure? Mr. Todd: I move it be approved. I Mr. Bridges: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I