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HomeMy WebLinkAbout03-30-1998 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - March 30, 1998 2:30 P. M. PRESENT: Hons. Larry Sconyers, Mayor; Powell, Chairman; Bridges and Todd, members; Randy Oliver, Administrator; Jim Wall, Attorney; Jack Murphy, Interim Public Works Director; Drew Goins, Asst. Director of Public Works - Engineering Division; Rick Acree, Facilities Maintenance Asst. Director; Max Hicks, Utilities Dept. Director; Tom Wiedmeier, Utilities Dept. Asst. Director; Glenn Greenway, Acting Comptroller; Greg Woodlief, Finance Department; Barry Smith, Trees & Landscaping Director; Mike Greene, Public Works Department; Lena Bonner, Clerk of Commission and Nancy Mor~wski, Deputy Clerk of Commission. ABSENT: Hon. Freddie Handy, Vice-Chairman. Also Present: Stacey Eidson of The Metropolitan Spirit, George Eskola of WJBF Television, other members of the news media and Hons. J. Brigham, Mays and Kuhlke, Commissioners. The Clerk: We have one request for an addendum. Mr. Todd: I so move by unanimous consent. Mr. Bridges: Second. Motion adopted unanimously. A request to approve Scrap Tire Recycling Program for the City of Augusta to include disposal location and associated fees for disposal, was read. Mr. Greene: Last year we had a grant with EPD where we identified scrap tire dump areas and allowed citizens to bring in tires for disposal to two different locations. It is a continuing problem because we still pick up tires off the highways every day. We are requesting that we be authorized to charge to accept tires and then dispose of them through scrap tire vendors. We also got prices for doing this. Mr. Todd: I'd like to move that we accept Mr. Greene's report as information and hear from the vendor here about his proposal and send it to the Commission as information for us to make a decision on. Mr. Bridges: Second. Motion adopted unanimously. At this time Mr. Banks Bowling appeared before the Committee to present his proposal for disposing of scrap tires. Mr. Bowling: I have been licensed to pick up scrap tires for the past six and a half years. In some areas of the country they are using baled tires as a solution to the problem. I'd like to put a facility or a trailer at the Landfill and when it I gets completely filled, we would pick up the tires and bale them. My company would then take the baled tires and market them because there is a market for those. The County would charge about $1.00 to take a tire and they would pay me $1.00 per tire to bale it. There would be no cost to the County and we want to market the bales. Mr. Oliver: The best proposal we received was 90 cents per tire and we would like to give you that and then let you do whatever you can legally do with the tires. That would meet our needs. We were planning on collecting $1.25 per tire and giving the firm 90 cents. . Mr. Bowling: go where you send our facility. We will have a portable tire cutter that will us to cut the tires and then bring them back to Mr. Bridges: Do we need to bid this out? Mr. Oliver: We only found a couple of people who expressed some interest and we could go through the advertisement process or I'm comfortable as long as they're disposed of. Mr. Bowling: We still have to buy some equipment to do this I and secure a building and EPA approval but we don't think that would take too long. I would be glad to come back to you in 30 or 60 days with a proposal as soon as I can get things prepared. Mr. Oliver: My suggestion would be to approve Mike's concept and authorize the Mayor, Mr. Wall and myself to proceed with this at a cost not to exceed 90 cents per tire. I think it could be handled probably within 60 days. Mr. Greene: We are still in the process of renewing the grant that we had last year. Mr. Todd: I so move that we approve the Administrator's proposal. Mr. Bridges: Second. Motion adopted unanimously. A request to condemn 0.l9 acres in fee (Tax Map 353, Parcel 5.l6) project Parcel "B" of the Westbrook Road Project which is owned by Charles E. and Regina L. Nichols, was read. Mr. Bridges: I so move. Mr. Todd: Second. I Motion adopted unanimously. I I I A request to approve funding in the amount of $20,000 for landscape improvements on north and south side of Greene Street at Enterprise Mill. (Source of funding needs to be discussed - no funding currently available), was read. Mr. Oliver: I would suggest that we defer action on this because we need to come back with a package on the whole thing. Mr. Bridges: I so move. Mr. Todd: Second. Motion adopted unanimously. Communication from the Director of Trees & Landscape Department regarding a request from the Sand Hills Neighborhood Association for general maintenance of the Summerville Cemetery, was read. Mr. Smith: The neighborhood association wanted us to assume general maintenance of the old Summerville cemetery on Fitten Street. Presently we don't have the forces to do this on a full- time basis but we have periodically helped them when the graves caved in or it was very grown up. It is in bad shape at this time. Mr. Todd: I'm going to move that we authorize the County Attorney and the Administrator to meet with the parties that are requesting this and obtain the proper information that allows us to meet the criteria for doing this. Mr. Bridges: I second. Mr. Mayor: Mr. Isaac Johnson could make a presentation on that. Mr. Todd: I'll incorporate that in my motion and also if there is an emergency situation present, that we go ahead and take care of it. Motion adopted unanimously. A request to approve Supplemental 1998 LARP List Number Two, was read. Mr. Bridges: I so move. Mr. Todd: Second. Motion adopted unanimously. A request to approve condemnation of right-of-way of 0.13 acres (Parcel 2l) and 0.04 acres (Parcel 22) of the McCombs Road, Phase II Project which is owned by James R. Campbell, who says he filed bankruptcy several months ago and no longer owns the property. There are three outstanding mortgages on the property. (Tax Map 353, Parcels 21 and 22), was read. Mr. Bridges: I so move. I Mr. Todd: Second. Motion adopted unanimously. A request to approve execution of drainage easement to the Department of Transportation on city property along 1-20 near Wheeler Road, was read. Mr. Murphy: This will help correct some drainage problems. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to award bid to the low bidder, Mabus Brothers Construction company, Inc., in the amount of $99,985 subject to receipt of signed contracts and proper bonds on the Dunham Court Drainage Improvements project, was read. Mr. Bridges: I so move. I Mr. Todd: Second. Motion adopted unanimously. A request to approve submittal of applications for Hazard Mitigation Grant Program (HMGP). The two projects being proposed for submittal are a regional detention pond on Rocky Creek upstream of Wheeless Road and a storm channel improvement project on Rae's Creek below Berckman's Road. This approval includes execution of a maintenance agreement subject to receipt of Federal funds, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve changing the Georgia Power rate structure used at the Joint Law Enforcement Center (JLEC) from the current demand structure to Real Time Pricing, was read. Mr. Bridges: I so move. I Mr. Todd: Second. I I I. Motion adopted unanimously. A request to approve Change Order *l for repairs to the roof of the Maxwell Branch Library in the amount of $4,850.00 to Southern Roofing and Insulation for a total contract price of $139,605.00, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve Roads and Capital Project Budget *57- 8709-098 in the amount of $950,000 and Capital Project Budget *59-8709-098 in the amount of $50,000 for advertising, engineering, construction and contingency for the Paving Various Roads-Phase VI Project, was read.' Mr. Bridges: I so move. Mr. Chairman: Second. Motion fails with Mr. Todd voting "No". A request to approve deed to Southern Specialty Development Corporation reconveying 0.16 acres of property donated to the County along Spirit Creek, was read. Mr. Bridges: I so move. Mr. Todd: Second. Motion adopted unanimously. A request to approve Change Order No. 1 for Pepperidge Drive Intersection Improvements with APAC-Georgia, Inc. in the amount of $l8,466.00. Fund to be provided by the Augusta Utilities Department, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to award contract to enclose the Salvation Army day labor facility on Greene Street to the low bidder, Secure-One Iron Works of Augusta, was read. Mr. Acree: This is for your consideration. Mr. Todd: I move that we budget the money to enclose it. Mr. Bridges: I second it. I Motion adopted unanimously. A request to extend a trunk sewer Goshen Village Shopping Center at Mike Tobacco Road, was read. to serve the proposed padgett Highway and Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to place the back-up generator at Phinizy Road Jail on Georgia Power's Standby Generator Service program, was read. Mr. Acree: This will let them install some monitoring equipment which will allow them to start the generator up at times of peak demand. In exchange for this we receive an incentive of $10.00 per kilowatt capacity based 85% of the generator's rated capacity. They have a construction budget to install the equipment of $70,000 which is $9,000 short of the installation costs. They will allow us over a two-year period to pay the difference of the actual estimated installation cost of I $80,000 out of that incentive. In exchange for this incentive they take over the maintenance, the fuel costs for testing, the testing of the generators. What it essentially does is to turn a nonproducing asset into a producing asset. Mr. Todd: I so move but I would also ask Mr. Wall to investigate the initial contract to be sure that wasn't in there. Mr. Bridges: Second. Motion adopted unanimously. A request to approve contract with CH2MHill for Program Management Services for Bond Program projects at a cost not to exceed $1,685,000, was read. After a short discussion, Mr. Bridges: I move it be approved. Mr. Chairman: Second. Motion fails with Mr. Todd abstaining. A request to consider proposal from Brian G. Besson and Associates to provide engineering services for the design of I sanitary sewer force main to serve the proposed Protiva facility at a cost of $32,000, was read. . I I 1 Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM