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HomeMy WebLinkAbout03-09-1998 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - March 9, 1998 2:30 P. M. PRESENT: Hons. Larry Sconyers, Mayor; Handy, Vice-Chairman and Acting Chairman; Bridges and Todd, members; Glenn Greenway, Acting Comptroller; Greg Woodlief, Finance Department; Rick Acree, Asst. Director - Facilities Maintenance Dept.; Jack Murphy, Interim Public Works Director; Drew Goins, Asst. Director of Public Works - Engineering Division; Max Hicks, Utilities Dept. Director; Jim Wall, Attorney; Hameed Malik, Environmental Engineer; Randy Oliver, Administrator; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. J. B. Powell, Chairman. Also Present: Sylvia Cooper of The Augusta Chronicle and Hons. J. Brigham, Shepard and H. Brigham, Commissioners. The Clerk: We have a request for one addendum item. Mr. Bridges: I move it be added. Mr. Todd: Second. Motion adopted unanimously. A request to award construction contract to the low bidder, Mabus Construction Company, Inc., in the amount of $2,950 for the replacement of a manhole on Columbia Nitrogen Drive, was read. Mr. Bridges: I so move. Mr. Todd: Second. Motion adopted unanimously. A request to award contract for particle counters for the Filter Plant to Met One at the low bid of $77,910.37, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve condemnation of 1.07 acre of land in fee (Tax Map 58-3, Parcel 102.2) on the Cook Road/Glendale Subdivision Roadway and Drainage Improvement Project, was read. Mr. Todd: I make a motion that we approve. Mr. Bridges: I second. Motion adopted unanimously. A request to approve condemnation of 0.28 acres of right-of- way (Tax Map 41-1, Parcel 52) on the Tanglewood/Kingston I Subdivision Drainage Improvement Project, which is owned by Kenneth L. Labrack, was read. A request to approve condemnation of 0.09 acres of right-of- way (Tax Map 41-1, Parcel 57) on the Tanglewood/Kingston Subdivision Drainage Improvement project, which is owned by Ronald H, Tullis and Edwina A. Tullis, was read. A request to approve condemnation of 0.36 acres of right-of- way (Tax Map 41-1, Parcel 58) on the Tanglewood/Kingston Subdivision Drainage Improvement project, which is owned by Jesse Lee Brown, was read. A request to approve condemnation of 0.05 acres of permanent easement and 0.03 acres of temporary construction easement (Tax Map 31-1, Parcel 137) on the Tanglewood/Kingston Subdivision Drainage Improvement Project, which is owned by Ronnie H. Beard and Nancy A. Beard, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. I A request to approve the deed of dedication, maintenance agreement and road resolution for BuCkhaven Lane, was read. Mr. Todd: I so move. Mr. Bridges: I'll second. Motion adopted unanimously, A request to consider participation in extension of offsite sewer to serve the proposed Goshen Village Shopping Center at Mike Padgett Highway and Tobacco Road, was read. Mr. Hicks: In order to serve this development offsite sewer has to be extended about 6,750 feet. It's estimated the total project cost will be roughly $275,000 which would include an allowance for some engineering fees also. We request that you consider participation in this since it will serve other properties along the way as it goes up the various highways. Mr. Oliver: Since this wasn't signed off, I can't verify the funding availability at this time. Mr. Todd: I will so move that we approve County participation in this. I I I I Mr. Oliver: I think this should be sent back to Finance and brought back in two weeks so that everyone can be in agreement with where the funds are coming from. After further discussion, Mr, Bridges: I'll make a motion that we send this back through the proper channels and identify the funds and other details. Mr. Todd: I'll second the motion. Motion adopted unanimously. A request from Jackie R. Hayes for a waiver and/or reduction of the fee for a water line extension to 3965 Scott Street in Belair Hills Estates Subdivision, was read. At this time Mr. Hayes appeared before the Committee regarding the above request. Mr. Hayes: I've been talking with the Water Department since January about getting a water line extended. If I have the line extended, I will have to pay $1,400. Others will be coming after me to tap on so it seems the money for them to tap on should come to me but I don't think I should be responsible for the installation of the line. Mr. Todd: I move that we approve the installation of the line with the fee that has been proposed and when additional taps are put on the line, that Mr. Hayes be reimbursed the $1,400 less the individual tap fee. Mr. Oliver: We will be bringing the study on Belair Hills back to you very soon and that will address this situation. The total cost is $321,000 to take care of the work in that area. Mr. Bridges: I'll second the motion. After further discussion, Mr. Chairman: The motion is now to extend the line and not to pay the $1,400, right? Mr. Todd: The County is to pay for the extension of the line and receive the money back from the taps. Mr. Oliver: And we'll come back with a recommendation next time on how it's to be done. Motion adopted unanimously. A request to award construction contract to Beam's Pavement Maintenance Co., Inc, for the Lakeside Subdivision Drainage Improvements in the amount of $278,007.25 to be funded from approved County Contract and Special One Percent Sales Tax - Phase II Recaptured Funds, was read. Mr. Todd: I so move. I Mr. Bridges: Second. Motion adopted unanimously. A request to approve Certificate of ownership and Agreement from the Georgia Department of Transportation for the 1998 LARP Project, was read. Mr. Todd: I so move. Mr. Bridges: Second. Mr. Murphy: We will be bringing back a supplemental list to you on this. Motion adopted unanimously. A request to authorize condemnation of 16,509.61 sq. ft. in fee; 2,548.14 sq. ft. of permanent drainage and utility easement; and 4,451.17 sq. ft. of temporary construction easement on property owned by Leonard T. Mays. (Tax Map 41-1, Parcel 54), was read. Mr. Wall: We recommend approval to condemn. I Mr. Bridges: I so move. Mr. Todd: Second. Motion adopted unanimously. A request to enter into option agreements with James M. Johnson individually or in his capacity as President of Crane Creek Development Corp. on Parcels 1, 2, 3 and 4 in the amounts of $200, $8,004.75, $388.70 and $200, respectively, was read. Mr. Wall: We recommend that you approve these. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve an amendment of sanitation contracts to reduce performance bond requirement to an amount equal to 25% of 1998 base bid amount, was read. Mr. Wall: We had required an amount equal to six months of I the operating expenses. They are now into the second year of the sanitation contract and we were contacted by one company to reduce that to three months. I I I Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to accept a counteroffer of $2,000.00 submitted by the property owner, was read. Mr. Wall: This includes a release of the claim of the tenant, Beneficial Financial Services, which has a leasehold interest in the property. They may have a claim because we are taking part of the parking lot and in view of the claim and the expense of litigating that issue, we recommend that we settle that claim for the $2,000. Mr. Bridges: I so move. Mr. Todd: Second. Motion adopted unanimously. A request to certify the project right-of-way and execute the Georgia Department of Transportation right-of-way agreement regarding the Cook Road and Glendale Subdivision Improvements Project, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to authorize Conestoga-Rovers & Associates to perform required site work and prepare Potentiometric Map during the 1998 period (two events); authorize Analytical Environmental Services, Inc. to analyze samples collected by Conestoga-Rovers & Associates during the 1998 period (two events); and authorize Discerning Systems, Inc. to provide DUMPstat software. (Cost not to exceed $44,058), was read. Mr. Bridges: I so move. Mr. Todd: Second. Motion adopted unanimously. A request to authorize Southeastern Technology Center to demonstrate Phytoremediation Technology at the Augusta-Richmond County Landfill to reduce heavy metals concentration in leachate generated at the Landfill (no cost to Augusta-Richmond County) and authorize the City Attorney to process and complete the Waiver and Release Agreement between Southeastern Technology Center and the City of Augusta for the subject project, was read. Mr. Todd: I so move. Mr. Bridges: Second. I Motion adopted unanimously. A request to approve award of bids for Pest control Services to two service providers: A & R Exterminating (Sections I & IV including special treatment of food areas and infestation prevention) and Metro Exterminating (Sections II, III & IV). (See attachments), was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve funding in the amount of $20,000 for landscaping improvements on north and south side of Greene Street at Enterprise Mill. (Source of funding needs to be discussed - no funding currently available), was read. Mr. Todd: I so move that we bring it back to the next Engineering Services Committee. Mr. Bridges: Second. I Mr. Chairman: Maybe we could get some participation from Mr. Boardman. Mr. Oliver: This is primarily for discussion; no decision needs to be made immediately on it. We have no funding for this; the only source would be Sales Tax. We haven't made any commitments but we think it has benefit to the community. Mr. Todd: 1'11 amend my motion to bring it to the next Engineering Services Committee and authorize the Administrator and appropriate individuals to enter negotiations with Mr. Boardman or the entity to ... Mr. Oliver: St. Sebastian Way is being discussed to go through there. He has offered to donate the right-of-way for St. Sebastian Way which I believe would be a fair and equitable trade if he donates all of it. We would be glad to put that together and bring it back to you. Motion adopted unanimously. A request to approve Wetlands Delineation survey and property appraisal for +10.35 acres tract of land on White Road I at a cost not to exceed $6,000. Cost to be charged to project contingency (CPB #57-8403-097), was read. I I I Mr. Todd: I so move that we approve. Mr. Bridges: Second. Motion adopted unanimously. A request to consider a proposal for engineering services for the Mid-City Interceptor Relief Sewer from ZEL Engineers in an amount not to exceed $289,344, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve a Deed of Dedication from Hunter's Pointe Apartments, L.L.C. to Augusta-Richmond County, was read. Mr. Wall: This is for Fayetteville Drive. Mr. Oliver: Once you accept this, at some point I'm sure that they'll come back for the paving. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve Capital Project Budget in the amount of $2,036,000 to be funded from Special 1% Sales Tax, Phase II Recaptured Funds, the engineering proposal from Southern Partners, Inc. in the amount of $70,000 and the right to let for bid the Barton Chapel Road, Phase II Project, was read. Mr. Todd: I so move. Mr. Bridges: I'll second to get it on the floor. Mr. Murphy: We have come up with $2.88 million which will be used to fund both this project and the South Augusta Regional Park Project. We cannot fund both projects right now but if you give us a chance to try to close out some more projects and get the funding. Mr. Oliver: We may get some participation from the State on this but we don't know how the funding will exactly play out right now. We have part of the money identified for the sports complex and we believe that there is a likelihood that we can identify additional funds as we close out projects but at this point, we can't guarantee it. We have $880,000 identified but there is $1.5 million needed. Mr. Bridges: I'd like to make a substitute motion that we I approve the funding for Barton Chapel Road subject to identifying funds for the South Richmond County Sports Complex. Motion dies for lack of a second. After further discussion, the original motion failed with Mr. Bridges voting "No". ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I