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Home My WebLink About02-23-1998 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - February 23, 1998 2:30 P. M. PRESENT: Hons. Larry Sconyers, Mayor; Powell, Chairman; Handy, Vice-Chairman; Bridges and Todd, members; Max Hicks, Utilities Dept. Director; Tom Wiedmeier, Utilities Dept. Asst. Director; Alma Stephenson, Utilities Dept. Billing Manager; Drew Goins, Asst. Director of Public Works - Engineering Division; Jack Murphy, Interim Public Works Director; Randy Oliver, Administrator; Jim Wall, Attorney; Geri Sams, Purchasing Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle, George Eskola of WJBF Television, Stacey Eidson of The Metropolitan Spirit and Hons. J. Brigham, Beard and H. Brigham, Commissioners. The Clerk: We have a request for two addendum items. Mr. Bridges: I move they be added. Mr. Todd: I'll second the motion but I'd like to hear from the Attorney about the condemnation. Mr. Chairman: Okay. We'll hold the addendum agenda and go on with the regular agenda. Change Order No. 1 in the amount of $56,085.93 to Mabus Construction Company regarding the construction of water and sanitary sewer improvements in conjunction with the Jackson Road Widening Project, was read. Mr. Hicks: We recommend approval of this work. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. Change Order No.2 in the amount of $2,675.00 for J. D. Haire Construction Co. regarding the construction and relocation of 12" water line for the Belair Road Extension Project, was read. Mr. Hicks: We recommend this for approval. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve condemnation of 0.112 acres of I permanent drainage easement and 0.068 acres of temporary construction easement (Tax Map 71-2, Parcel 296, project Parcel 30) on the Cook Road/Glendale Subdivision Improvement Project, which is owned by Hunter's pointe Apartments, LLC, was read. Mr. Wall: We've been negotiating with them and haven't made any progress so we asking for authority to condemn. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. Capital Project Budget Amendment No. One in the amount of $178,500 and the engineering proposal amendment for $8,500 with ZEL Engineers on the S.R. 56 @ Old Waynesboro Road project to be funded from Special One Percent Sales Tax, Phase II, Recaptured Funds, was read. Mr. Murphy: This is an important project and we recommend approval. Mr. Todd: I so move. Mr. Bridges: Second. I Motion adopted unanimously. A request to approve condemnation of 0.02 acres of permanent drainage and utility easement and 0.02 acres of temporary construction easement (Tax Map 41-1, Parcel 61) on the Tanglewood/Kingston Subdivision Drainage Improvement Project, was read. A request to approve condemnation of 0.08 acres of permanent drainage and utility easement and 0.07 acres of temporary construction easement (Tax Map 41-1, Parcel 63) on the Tanglewood/Kingston Subdivision Drainage Improvement Project, was read. Mr. Wall: In both of these the property owner is opposed to the project so we would like to go ahead and condemn. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. An engineering contract with James G. Swift & Associates in the amount of $20,400 for design and surveying services and $3,400 for easement plats for 4,800 linear feet of 12" water line I I I I along Peach Orchard Road, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve funding for Barton Chapel Road, Phase II and III, was read. Mr. Murphy: I think we can find $2.7 million in recaptured funds to apply to this project for Phase II and I will probably be bringing this back to you at the next meeting. Mr. Todd: I move we receive this as information and bring it back. Mr. Bridges: I'll second it. Motion adopted unanimously. A request to approve acceptance of easement from the Secretary of the Army for the construction, operation and maintenance of a water line to the National Science Center, was read. Mr. Todd: I so move. Mr. Bridges: Second. .Motion adopted unanimously. A Resolution to abandon a portion of Carolina Road and authorize its conveyance to the adjoining property owner, was read. Mr. Wall: This was property that was cut off when Gordon Highway was put in. Mr. Smith got Wise Drive out there several years ago and there is a storm sewer going through this property that he has acquired there. We had the property appraised and in light of the sewer going through the remaining property, we are recommending that the property be swapped and deeded to Mr. Smith. Mr. Todd: I so move. Mr. Bridges: I second. Motion adopted unanimously. A Consent Order regarding the Messerly Plant NPDES Permit, was read. Mr. Wiedmeier: This is not a new order but they felt they needed to reissue it to make it consistent with the settlement of Clean Water Act lawsuit. I Mr. Bridges: I make a motion we approve. Mr. Todd: Second. Motion adopted unanimously. A request to approve $71,958 for acquisition of handheld meter reading devices and software from Utiliman Systems, Inc. (Itron, Inc. equipment), was read. Mr. Hicks: These units are capable of reading any meters we currently use and are adaptable to a radio-read mode. Mr. Todd: Did we go out for proposals on this? Mr. Hicks: some contracts. looked at their We did not advertise for bids as we would on We scheduled meetings with the various vendors, items and judged them on that basis. Mr. Oliver: We have all signed off on this and in this case, we believe price is not the only consideration but it must also integrate with our system. Mr. Bridges: I move we approve. I Mr. Todd: Second. Motion adopted unanimously. Change Order No.4 in the amount of $3,900.00 for W. R. Toole Engineers, Inc. regarding structural inspections for the Willis Foreman Road Two Million Gallon Ground Storage Tank, was read. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request from Mr. Larry Olinger to become a payment substation for water bills at One stop Convenience Store located at 2382 Barton Chapel Road in south Augusta, was read. Mrs. Stephenson: This would help greatly to deter some of the traffic from the main building on Peach Orchard Road. Mr. Todd: Could we go out for proposals for this type of service? I I I I Mr. Oliver: We're in the process of looking at going to lock boxes in concert with our new system. Mr. Chairman: I've had some requests for automatic deductions from the banks. Mrs. Stephenson: We are headed that way. Mr. Bridges: I move for approval. Mr. Todd: Second. Motion adopted unanimously. An Ordinance amending Augusta-Richmond County Code Section 5-2-45 to provide for water and sewer rates as adopted in the annual budget, was read. Mr. Wall: This formalizes the process insofar as the rate increases approved as part of the budget and this allows you to establish those rates. Mr. Todd: I move that we send this back to Waterworks to calculate and see if this is really needed before we approve it. Mr. Oliver: Without this increase they would get no new money for the '98 year. We think they need this to be able to do the capital projects they have on board. After further discussion, Mr. Todd: I so move that we don't approve it and reconsider the budget item. Motion dies for lack of a second. Mr. Bridges: I move we approve it. Mr. Chairman: I'll second it. Motion adopted with Mr. Todd voting "No". Change Order Number 1 for Hillwood Circle/Whitehead Drive Drainage Improvements with Beam's Pavement Maintenance, Inc. in the amount of $25,741.03 to be funded from Project Contingencies, was read. Mr. Bridges: I so move. Mr. Handy: Second. Motion adopted unanimously. Capital Project Budget Amendment No. 2 in the amount of $607,737 which combines Phase I and II of the Forest Park Subdivision Drainage Improvements Project into one (including the Castlewood Drive to let for bid. Special 1% Sales Detention Basin Project) and approve the right All funds are set aside in these projects in Tax, Phase III, was read. I Mr. Bridges: I so move. Mr. Todd: Second. Motion adopted unanimously. A request to approve Georgia Department of Transportation County Contract No. PRLOP 8503-055(245)C1 for their participation in the Walton Way Improvements Project in the amount of $827,894.11, was read. Mr. Bridges: I so move. Mr. Todd: Second. Motion adopted unanimously. A request to approve to let project to bid and amendment Capital Project Budget in the amount of $299,973.00 for Construction and Contingency from the Special One Percent Sales Tax, Phase III for the Walton Way Improvements Project, was read. Mr. Bridges: I so move. I Mr. Todd: Second. Motion adopted unanimously. A request to approve technical specifications for furnishing labor and materials to remove underground storage tanks located at Augusta-Richmond County's various storage facilities and authorize to solicit proposals from the interested vendors to complete the tank system closure work per above referred specifications, was read. Mr. Bridges: I so move. Mr. Todd: Second. After a short discussion, the motion was adopted unanimously. A request to award a contract to Ingleside Electric for fabricating and installing six new trash racks at the Butler Creek Gates in the amount of $8,845.00, was read. Mr. Hicks: These racks are needed to protect the gates from I logs and debris. They were removed some years back and the Corps has recommended they be replaced. I Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted with the Chairman voting "Present". A request to award a contract for repairs on 21 flood gate operators to Master Fabricators in the amount of $9,240.00, was read. Mr. Hicks: There are a total of 21 gates located at the King Mill Tailrace, Sibley Mill Tailrace and Hawks Gulley where they pierce the Levee. Mr. Todd: I so move. Mr. Bridges: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I NWM I