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HomeMy WebLinkAbout02-09-1998 Meeting I I I ENGINEERING SERVICES COMMITTEE February 9, 1998 2:30 P.M. PRESENT: Larry E. sconyers, Mayor; Powell, Chairman, Bridges, Todd, members; R. Oliver, Administrator; J. Wall, Attorney; B. Smith, Trees & Parks; D. Goins, Engineering Department; J. Murphy, Public Works Director; M. Hicks, & T. Wiedmeier Augusta Utilities; R. Acree, Central Services; James Huffstetler, Traffic Engineering; D. Smith, Landfill. ALSO PRESENT: Nancy Morawski, Deputy Clerk of Commission; Belinda Brown of the Clerks office; Sylvia Cooper, Augusta Chronicle; Stacy Eidson, Metro Spirit; George Eskola, Channel 6. ABSENT: Freddie Handy, Commissioner. Clerk: We have a request for one addendum item: A motion to approve condemnation of 0.38 acres in fee; 0.08 acres of permanent easement and 0.07 acres of temporary construction easement (Tax Map 41-1, Parcel 53) on Tanglewood/Kingston Subdivision Drainage Improvement Project, which is owned by Donald J. Clay. MR. TODD: So move by unanimous consent to add. MR. BRIDGES: Second. Motion carried unanimously. A request from the Attorney utility easement and 750 sq. across property of Estate of Parcel 081) in connection Improvements Phases IV and V. to condemn a 991 sq. ft. permanent ft. temporary construction easement George O. Drost, Sr. (Tax Map 71.3, with Kissingbower Sanitary Sewer MR~ TODD: So move. MR. BRIDGES: Second. Motion carried unanimously. A request from the Attorney to condemn a 512 sq. ft. permanent utility easement and 517 sq. ft. temporary construction easement across property of Pep Boys, Inc. (Tax Map 86.1, Parcel 079) in connection with Kissingbower Sanitary Sewer Improvements Phases IV and V. MR. TODD: So move. MR. BRIDGES: Second. Motion carried unanimously. I A request from Barry Smith, Director of Parks & Recreation to Leisure Lines, Inc., as low bidder for forty (40) custom receptacles for River Walk Park in the amount of $20,165. award trash Mr. Wall: So that everyone will know there was a protest on these bids, this was the low bidder. The protest basically contended that the trash receptacles didn't meet specs. Mr. Smith has looked at these and is satisfied with them and this is the low bidder. MR. TODD: Why is the protest not in my book? And why are we not hearing from procurement on the protest. Mr. Smith: Actually this is a larger receptacle at a cheaper price. One came in at $475.00, this is from Leisure Lines and the other one came in from Jacksonville Beach, FL., at $670.00 and actually the low bid was a larger, more substantial steel container. Ms. Sams: The only difference that we had was the number of coats of paint that was on the physical trash can. One of the problems and one of the things that led to the award of the bid to the lowest bidder, in addition to feeling like the Leisure Line met I bid specs were the days of delivery. Contac's delivery date would be 4-6 weeks, Leisure Lines delivery date would be 4-5 days. We have a price variance of $6,650.00 and that was one of the other driving points of my decision to go with Leisure Lines. Mr. Todd: You're basically saying that the protest is unfounded and that the Leisure Lines does meet the specs and it is the low bid. MR. TODD: So move to approve the low bid. MR. BRIDGES: Second. Motion carried unanimously. A request from the Attorney to release permanent drainage easement. MR. BRIDGES: So move MR. TODD: Second. Mr. Wall: In the original design there would have been a drainage easement going down toward Bobby Jones Expwy. The drainage pattern has been changed and altered, that drainage I easement is no longer necessary. It is therefore being recommended to abandonment that and give it back to Augusta Exchange. I I I Motion fails 2-1, with Mr. Powell voting no. A request from the Engineering Department to approve a Capital Project Budget 57-8087-0237-098 in the amount of $633,250 and Capital Project Budget 59-8087-0237-098 in the amount of $756,500 for the 1998 Resurfacing Various Road Contract and approve to let for bid. Funds to be allocated from Special One Percent Sales Tax - Phase III Suburban/Urban. Mr. Goins: We are submitting for the Commission's approval the list of various roads throughout the county for resurfacing. The roads that rate high on the LARP list we submit those to the LARP Program, but those that may not necessarily rate high on the LARP list we put these for consideration on the resurfacing list. MR. BRIDGES: Motion to approve. MR. TODD: Second. Motion carried unanimously. A request from the Public Works Director to approve a Change Order #2 for Perimeter Parkway Improvements with Blair Construction, Inc., in the amount of $8,326 which will come from Project Contingencies. MR. TODD: So move. MR. BRIDGES: Second. Motion carried unanimously. A communication from Tom Wiedmeier of Augusta Utilities on Pockets of Unsewered Areas. MR. TODD: I move that we receive this report as information. MR. BRIDGES: Second. Motion carried unanimously. A communication from Tom Wiedmeier of Augusta Utilities on the Bond Issue Projects as listed: (WI) Baffling and Repiping of Clearwell Design is complete. Construction is planned for the first quarter of 1999. (W2) Distribution Improvements to Connect Urban and Suburban Systems a. Wyatt Construction has substantially completed the I first interconnection project, improving connections at Gordon Highway at Olive Road. b. Blair Construction was recently awarded the construction of a 20 inch line extending from Milledgeville Road to Deans Bridge Road. Construction is expected to begin in February. This project has been coordinated with the public Works Department as regards their planned roadway improvements. c. Toole Engineers has begun design of 16" transmission main extending along Doug Barnard Pkwy from Gordon Highway to Marvin Griffin Road and along Dan Bowles Road from Doug Barnard to Hwy 56. (W3) Kimberly-Clark Wellfield and 10 mgd Treatment Plant Parsons Engineering Science is conducting a regional aquifer study to determine the location and potential yield of anew wellfield.. Pending the results of this study, design of the wellfield and treatment plant will proceed. (W4) 60 inch Raw Water Line Cranston, Robertson, and Whitehurst, Inc. is finalizing the route of the raw water main, and surveying and design will commence shortly. Construction is planned to begin June, 1998. (W5) 1 Mgal Elevated Storage Tank The Augusta Design Group is currently designing this project. I (W6) Extension to Unserved Areas No action as of yet. Wastewater Collection and Treatment (Sl) Site Purchase, Wetland Treatment Phase II Complete (S2) Rae's Creek Sewer Replacement a. Phase 1, extending from the Augusta National to Boy Scout Road was recently awarded to Gary's Grading and Pipeline, Inc., at a contract cost of $1,890,622. Construction will begin shortly. b. Design of Phase II, extending along Rae's Creek from Boy Scout to Wheeler Road and along Crane Creek from its confluence with Rae's Creek to 1-20 is being performed by Toole Engineers. c. Design of Phases III and IV have not yet been awarded. (S3) (S5) Spirit Creek Trunk Rehabilitation I Rocky Creek and Butler Creek Trunk Sewer Rehabilitation. We are currently negotiating a contract with the Augusta I I I design Group, a partnership of Johnson, Laschober and Montgomery Watson, to provide engineering services for these projects. These services will include flow monitoring, system and modeling and inspection, and design of the recommended rehabilitation. (54) Kimberly Clarke Trunk Sewer (S6) Upgrade Industrial Trunk, Goshen Industrial to WWTP (510) Lift Station and Force Main, Bennock Mill Road to International Drive These three projects will transport wastewater from the Kimberly Clarke Industrial tract to the Messerly Wastewater Treatment Plant. Minor redesign of the trunk sewer extending from Bennock Mill Road to the site is being performed to accommodate the impacted property owners along the route of the sewer. This project will be ready to bid within 60 days. Freeman and Vaughn Engineers has been retained to assess the proposed system between Bennock Mill Road and the Messerly plant to determine the most reliable and economical combination of the existing system and new construction. Following the completion of this study we will present a proposal from Freeman and Vaughn to design the recommended improvements. (57) Main Lift Station Rehabilitation, Messerly Plant Design is underway by ZEL Engineers for this project. (58) Mid-City Supplemental Line We are negotiating an engineering contract with ZEL Engineers for presentation to this Committee. At present, we are assessing the need for dynamic modeling of the mid-City Interceptor, to include the planned Rae's Creek Improvements, so that the impact and interaction of the planned system improvements is understood. (S9) RCCI Trunk Sewer Extension James G. Swift and Associates has completed design of this project, and we are beginning the easement acquisition process. Also, permits requests have been submitted for the railroad and highway encroachments. (511) Odor Control, Messerly WWTP Air sampling has been completed by Jordan, Jones and Goulding at the various process units at the plant, and transport modeling is being accomplished to determine which odors have the potential for being carried offsite. Following completion of this study, we will present to the Committee a proposal for the design of recommended improvements. (S12) Extensions to Unserved Areas I To date, the only activity in this category is a study being conducted by james G. Swift and Associated regarding providing sewer service in the Little Spirit Creek Basin. MR. TODD: I move that we receive this report as information. MR. BRIDGES: Second. Motion carried unanimously. A request from Max Hicks, Augusta Utilities Director to approve a waiver of Sewer Service Penalty of $444.61 for H20ptions, Inc. MR. TODD: I move to deny the waiver. Motion dies for lack of second. Mr. Todd: I don't think that we should even allow this. We shouldn't allow industrial users to come in and set up a pre- treatment plant and impact our plant as far as not being in compliance or being under a court order and then come back to us and want to waiver on being late on their payments. We shouldn't even allow it in the county. We should provide waste treatment for industrial for only our users who produce it in Richmond County and I produce jobs in Richmond County. They should certainly pay the fee if they are late. MR. BRIDGES: I make a motion that we move this forward. MR. POWELL: Second. Motion fails 2-1 with Mr. Todd voting no. A request from Rick Acree, Central Services Director to approve Change Order #1 and Change Order #2 to the contract for renovations to the Immaculate Conception School. Mr. Acree: The work involved in these two change orders is work that was uncovered during the course of demolition for Phase I of the project. MR. TODD: So move. MR. BRIDGES: Second. Motion carried unanimously. A communication from James Huffstetler of Traffic Engineering on I closing a portion of Spring Grove Drive. I I I Mr. Huffstetler: This request was made by the Breeze Hill Neighborhood Association. Due to the cut through traffic, speeding and crime a public meeting was held January 8, fifty three comments were received. There were forty-four (44) in favor, nine (9) were opposed. Of those opposed, one is the developer who originally constructed the connection to Spring Grove Drive and another was Mr. Ben Brush who had donated the right of way. Other local businesses on that road didn't express opposition. MR. TODD: So move. MR. BRIDGES: Second. Motion carries unanimously. A request from Augusta Utilities to consider a proposal from Augusta Design Group to provide engineering services related to the rehabilitation of the sanitary sewer systems in the Spirit, Rocky and Butler Creek basins at a cost of $438,043. MR. TODD: So move. MR. BRIDGES: Second. Motion carried unanimously. A request from Max Hicks Utilities Director to adopt a Resolution for waiver of penalties on water and sewer bills. Mr. Hicks: This is to formalize a waiver of penalties on water and sewer bills. From time to time we have request to waiver penalty due to extenuating circumstances. We feel like there should be a more formal policy regarding this. Mr. Todd: I think that we're creating a problem. Every time somebody doesn't pay their bill on time, they'll want that three or four dollars wavered. Mr. Powell: My concern is that this will put people in a bad situation after so many times of being late that their water will not be cut back on. Mr. Hicks: This doesn't have to do with the water being cut back on. The only time this would come into play is if the customer is late six times with his bill, then he would have to pay a ten percent fee. Mr. Oliver: Why don't we pull this item and bring it back some time in the future after we take a look at if warranted. Mr. Powell: history to affect My concern is that I don't want the credit the people and later on they do get cut off because of hard times, then you cut the water off and they can't I get it cut back on. That's what I'm concerned about. It's not checks and balances, it's about forming a bureaucracy when people have a hard time. MR. TODD: I so move that we (inaudible) postpone. MR. BRIDGES: Second. Motion carried unanimously. A request from David Smith Director of the Landfill to approve a contract between City of Augusta and Gas Control Engineering, Inc. for preparation of Air Quality Title V Permit for Deans Bridge Road Landfill, for a fee not to exceed $10,000. MR. TODD: I'm going to make a motion that we send this to the regular Commission without a recommendation. Mr. Bridges: Why are we paying this and not the Landfill? Mr. Smith: their contract. and it's part of It's required that we get the permit, it's not in Each landfill is required to get a Title V permit our methane gas emission requirement. MR. POWELL: Second. I Motion fails with Mr. Bridges abstaining. A request from the Administrator to consider authorization and/or participation to have construction plans/contract documents prepared and award subject construction, at an estimated cost of $12,510 and $139,000 respectively, for an extension of both water and sanitary sewer lines to facilitate proposed building additions to the Rock Tenn company along with any future water and sewerage need down Lovers Lane. (Cost to be shared 1/3 by Company; 2/3 by County) Mr. Oliver: This firm will be expanding, they are going to be adding about a $5 million dollar plant expansion and forty people. And as part of an inducement package for that this was part of it. Mr. Hicks and I have talked and we think this is in the best interest of Augusta-Richmond County. MR. TODD: So move. MR. BRIDGES: Second. Motion carried unanimously. I I I I A request from Drew Goins Asst. Director of Public Works to approve a list of unpaved roads. MR. TODD: So move. MR. BRIDGES: Second. Motion carried unanimously. A request from the Attorney to approve condemnation of 0.38 acres in fee; 0.08 acres of permanent easement and 0.07 acres of temporary construction easement (Tax Map 41-1, Parcel 53) on Tanglewood/Kingston Subdivision Drainage Improvement Project, which is owned by Donald J. Clay. MR. TODD: So move. MR. BRIDGES: Second. Motion carried unanimously. With no further business to discuss, the meetir.g was adjourned. Lena J. Bonner Clerk of Commission bb