HomeMy WebLinkAbout12-29-1997 Meeting
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - December 29, 1997
2:30 P. M.
PRESENT: Hons. Larry E. Sconyers, Mayor; Powell, Chairman;
Todd, Vice-Chairman; J. Brigham, member; Jack Murphy, Interim
Public Works Director; Drew Goins, Asst. Director of Public
Works, Engineering Division; Jim Wall, Attorney; Randy Oliver,
Administrator; Richard Acree, Asst. Director, Facilities
Maintenance Department; Max Hicks, Utilities Dept. Director; Tom
Wiedmeier, Asst. Utilities Dept. Director; Claude Andrews,
Building Maintenance; Lena Bonner, Clerk of Commission and Nancy
Morawski, Deputy Clerk of Commission.
ABSENT: Hon. Freddie Handy, member.
Also Present: Sylvia Cooper of The Augusta Chronicle, Stacy
Eidson of The Metropolitan Spirit and Hons. Bridges and
Zetterberg, Commissioners.
The Clerk: We have a request for two addendum items.
Mr. Brigham: I so move we add them.
Mr. Todd: I'll second it to get it on the floor.
Motion adopted unanimously.
The Committee first considered a report from the delegation
on Youngblood Road.
Mr. Mike Dewberry: I'm Mike Dewberry of 2063 Youngblood
Drive, Hephzibah, Georgia. We live in South Pointe Subdivision
which is located off Youngblood Road which comes off Liberty
Church Road. Youngblood Road is a county maintained dirt road
which is not exactly up to county specifications. It is only
wide enough for one vehicle to travel and during rainy weather,
cars get stuck on it. Our subdivision drive which comes off of
that dirt road is a crush and run road which is one-eighth of a
mile off the main paved road. We have eight homes there and more
are being developed and we presently take care of our own drive.
We would appreciate it if we could possibly have the present
maintenance the county is doing on the dirt road turned up on our
road.
Mr. Chairman: So you're asking us to accept Youngblood Road
in for maintenance purposes only?
Mr. Dewberry: That's correct. It's confusing because the
original dirt road was named Youngblood Road and the county named
our road Youngblood Drive. It's basically the same road.
Mr. Chairman: Would you be willing to give us the necessary
right-of-way?
Mr. Dewberry: The right-of-way is there, probably 80 to 100
feet. We've already signed reciprocal agreements and we would I
donate the right-of-way to the county.
Mr. Oliver: Youngblood Road is addressed in the item on
unpaved roads which comes to the front of the subdivision.
After further discussion, Mr. Murphy: It's my understanding
that Richmond County owns 15 feet of right-Of-way, according to
our research, and then you own a flagpole section that serves
your lots.
Mr. Dewberry: That's correct.
Mr. Oliver: I think Mr. Murphy could do an agenda item so
that he can delineate the background information for everyone.
Mr. Todd:
check and make
right-of-way.
I so move we request Mr. Murphy do a background
sure everyone is willing to sign on as far as
Mr. Brigham: I'll second the motion.
Motion adopted unanimously.
A request to accept counteroffer option in the amount of I
$3,803.00 to acquire an easement consisting of 4,149 sq. ft. of
permanent utility easement and 2,191 sq. ft. of temporary
construction easement from Wilhelmina Umecker McMahon. (Tax Map
71.3, Parcel 045), was read.
A request to accept option in the amount of $3,000.00 to
acquire an easement consisting of 40,069.04 sq. ft. of permanent
utility easement and 86,639.35 sq. ft. of temporary construction
easement from Nathan DeVaughn. (Tax Map 25.2, Parcel 113), was
read.
A request to accept counteroffer option in the amount of
$1,150.00 to acquire an easement consisting of 804 sq. ft. of
permanent utility easement and 750 sq. ft. of temporary
construction easement from Arthur Hal Riddle and Suzanne Riddle.
(Tax Map 71.3, Parcel 145), was read.
A request to approve a counteroffer option in the amount of
$600.00 to purchase 0.026 acre of permanent drainage easement
owned by Shirley Koger Mason, Individually, and Marion Miles
Koger, Exec. of the Miles Singleton Koger Estate. (Tax Map 72-1,
Parcel 38 - Project Parcel 14), was read.
Mr. Wall: We recommend approval of each of these.
Mr. Todd: I'll so move to approve them. I
Mr. Brigham: Second.
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Motion adopted unanimously.
A Capital Project Budget 51-8804-097 in the amount of
$329,440 and the engineering proposal from Cranston, Robertson
and Whitehurst, P.C. in the amount of $23,440 for the Hephzibah-
McBean/Brothersville Road Improvements to be funded from Special
One Percent Sales Tax, Phase I Recaptured Funds and approve to
let for bids, was read.
Mr. Todd: I so move.
Mr. Brigham: Second.
Motion adopted unanimously.
A request to award the bid to the low bidder, APAC-Georgia,
Inc., in the amount of $965,886.40 subject to receipt of signed
contracts and proper bonds on the Barton Chapel Road
Improvements, Phase I project, was read.
A request to approve engineering fee increase and invoice
from W. R. Toole Engineers, Inc., in the amount of $7,062.50 for
Tanglewood and Kingston Subdivision Drainage Improvements Project
to come from project contingency, was read.
A request to approve an amendment to engineering proposal
with Southern Partners, Inc. in the amount of $1,200.00 for
additional services for Glendale Subdivision & Cook Road
Improvements. Funds to be allocated from project contingency,
was read.
A request to approve the recommendations of the Unpaved Road
Subcommittee, was read.
Mr. Goins: On the matter of unpaved roads the subcommittee
met and created a criteria for ranking the roads. This stated the
number of dwellings on an unpaved road would receive a point per
tenth of mile and the age of the road as defined by the road
book. Once the criteria was established, they asked the Public
Works Department to go back and rank all of the unpaved roads
according to the criteria that was set up. We did that and
created the manual you have here.
Mr. Todd: I'd like to accept the manual as information and
allow the Committee to review the ranking and bring that portion
back to the Committee. I'll so move that we take these items as
a consent agenda with the ranking of the roads coming as
information and approve the criteria of the special committee.
Mr. Brigham: Second.
Motion adopted unanimously.
A request to award bid to the Trane Company for repair to
the 40 year old Trane chiller, was read.
Mr. Acree: Trane has the only available replacement parts
for this chiller.
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Mr. Todd: I move that we award the bid to Trane.
Mr. Wall: You can take this from Sales Tax because it is
eligible.
Mr. Brigham: Second.
Motion adopted unanimously.
A request for an additional $5,473.28 to cover the cost of
change order executed by Shiloh Comprehensive Community Center,
was read.
Mr. Acree: They had $150,000 to do this work and they did
some additional work over and above that amount.
After further discussion, Mr. Todd: I make a motion that we
pay the bill.
Mr. Brigham: Second.
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Motion adopted unanimously.
A proposal from Toole Engineers, Inc. to design Phases II
and III of the Rae's Creek Trunk Sewer Replacement at a cost of
$141,985 with an allowance for the preparation of easement plats
of $16,500, was read.
A request to award the contract for North Clarifier
Modifications to the low bidder, U. S. Filter Distribution Group,
Inc., at a cost of $326,721.00, was read.
A proposal from Southern Partners to design sanitary sewer
extensions for Colony Park and National Hills areas at a cost of
$83,047.50, was read.
Mr. Todd: I'll so move we take them as a consent agenda.
Mr. Brigham: Second.
Motion adopted unanimously.
A request to accept counteroffer option in the amount of
$1,738.00 t~ acquire an easement consisting of 872 sq. ft. of
permanent utility easement and 759 sq. ft. of temporary
construction easement from Barbara Boynton. (Tax Map 71.3,
Parcel 148), was read.
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Mr. Wall: We recommend approval of this.
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Mr. Todd: I so move.
Mr. Brigham: Second.
Motion adopted unanimously.
A request to approve Property Value Appraisal, Phase I
Environmental Assessment Survey and Wetlands Delineation Survey
for +10.35 acres tract of land on White Road at a total cost not
to exceed $7/000.00. The cost of these items would be allocated
to project contingency, was read.
Mr. Goins: We were negotiating for a drainage easement with
the property owner and he requested that we accept the entire
tract of land rather than him donating the easement. He asked
that we have the property appraised and give him the appraised
value of the property. I would suggest we have an environmental
survey done and also a wetlands delineation survey performed.
The value of the easement we were requesting was in excess of
$10/000 and the value of all of the surveys and appraisals I'm
suggesting will not exceed $7/000. He would get a tax credit.
Mr. Todd: I think we could do a preliminary audit with EPD
to see if they have anything on record. I'll make a motion that
we authorize Drew to let our environmental engineer do a
preliminary audit on what is there as far as any paperwork with
the State and bring it back to us to move forward and also allow
him to proceed with the $1/500 portion of the environmental study
after our engineer checks it out.
Mr. Brigham: Second.
Motion adopted unanimously.
A request to approve acceptance of 226.9 feet of
Fayetteville Drive measured from Milledgeville Road into the
County road system, was read.
Mr. Wall: This would accept only the front portion of
Fayetteville Drive going into the apartment complex. I think
this is in order.
Mr. Todd: I'd like to know some further information about
the situation, such as who owns the apartments and what their
intentions are.
Mr. Oliver: We can postpone this for two weeks.
Mr. Todd: I move that we postpone this for two weeks and
request further information.
Mr. Brigham: Second.
Motion adopted unanimously.
A Resolution to abandon a portion of Jones Street and
authorize its conveyance to SouthTrust Bank, was read.
Mr. Wall: We're requesting authority to sell that property.
It was closed off by the city in 1984 and it was apparently the
intent at that time for the property to be conveyed to what was
then First Federal. The total transaction was never completed
and I was contacted last year about going through the formal
abandonment process. We've since held a public hearing and the
property has been appraised. We recommend that the property be
sold for the lower of the two appraisals which was $44,200.
There would be a restriction in the conveyance that no building
would be built on this area.
Mr. Todd: I so move.
Mr. Brigham: Second.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting
was adjourned.
Lena J. Bonner
Clerk of Commission
NWM
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