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HomeMy WebLinkAbout09-29-1997 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - September 29, 1997 2:30 P. M. PRESENT: Hons. Larry Sconyers, Mayor; Powell, Chairman; Todd, Vice-Chairman; Handy and J. Brigham, members; Drew Goins, Interim Asst. Director of P.W. - Engineering Division; Glenn Greenway, Finance Department; Max Hicks, Utilities Dept. Director; Tom Wiedmeier, Utilities Dept. Asst. Director; Barry Smith, Trees & Landscaping Dept. Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle, George Eskola of WJBF Television and Hons. Zetterberg and Bridges, Commissioners. The Clerk: We have a request for one addendum for a Transportation Enhancement Activity Grant Application for $450,000 to the DOT for Phase III of the Augusta Canal Bikeway project. Mr. Todd: I move that we approve by unanimous consent. Mr. Brigham: Second. Motion adopted unanimously. A Resolution to abandon Tatnall Street Tract II for development of the Georgia Golf Hall of Fame, was read. Mr. Brigham: I so move. Mr. Todd: Second. Motion adopted unanimously. A request to waive penalties totaling $27,686.47 on Nutra Sweet water and sewer bills and credit penalties to the next billings, was read. Mr. Hicks: This was due to two lost checks and we recommend it be waived and the amounts credited against the next billing. Mr. Todd: I move it be approved. Mr. Brigham: Second. Motion adopted unanimously. A request to award a construction contract to the low bidder, Blair Construction, Inc., in the amount of $380,692.65 regarding the construction of water mains and appurtenances on Travis Street, Woodward Avenue, et aI, was read. Mr. Todd: I so move. Mr. Handy: Second. Motion adopted unanimously. I A request to approve payment in the amount of $5,566.25 to W. R. Toole Engineers, Inc. regarding surveying and engineering services for Alexander Drive sanitary sewer extension, was read. Mr. Hicks: This will allow us to serve Alexander Drive as well as the one residence that made the request. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A request to approve condemnation of approximately 0.09 acres from Tax Map 354, Parcels 8.21 and 104, plus 0.002 acres from Tax Map 354, Parcel 8, was read. Mr. Todd: I so move. Mr. Handy: Second. Motion adopted unanimously. I An engineering contract with Parson Engineering Service, Inc. in the amount of $17,500 for a Regional Aquifer Study, was read. Mr. Todd: I so move. Mr. Handy: Second. Motion adopted unanimously. A request to enter into a revocable license agreement with State properties Commission regarding the acquisition of certain land owned by the State Hospital Authority at the intersection of State Highway 56 and Phinizy Road, was read. Mr. Handy: I so move. Mr. Todd: Second. Motion adopted unanimously. A proposed Consent Order from Georgia Environmental Protection Division regarding the Spirit Creek Wastewater Treatment Plant, was read. Mr. Wiedmeier: The Spirit Creek interceptor sewer is plagued by massive amounts of infiltration and consequently the I I I I Spirit Creek Wastewater Treatment Plant constantly exceeds its permitted flow limits. The State has issued a consent order regarding this situation and it carries a $4,000 penalty and we need to undertake the rehabilitation program. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A request to approve firms recommended for Projects S-3, S-5, S-ll; select a Program Manager and authorize negotiation of engineering fees, was read. Mr. Hicks: Projects S-3 and S-5 are the interceptor and trunk sewer rehabilitation programs involving Spirit Creek, Rocky Creek and Butler Creek. We interviewed firms and we recommend the firm of The Augusta Design Group for this contract. For the odor control at the Wastewater Treatment Plant, we recommend the firm of Jordan, Jones and Goulding for the contract. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Mr. Hicks: Regarding the Program Manager assignment, we interviewed Lockwood-Greene, CH2MHILL and Raytheon. The interview team initially recommended Lockwood-Greene since they are a local firm but some Commissioners wanted to see a presentation so Lockwood-Greene and CH2MHILL made another presentation for everyone. Both are capable and well-qualified firms and we would recommend both for your consideration. Mr. Brigham: I move we approve Lockwood-Greene. Mr. Todd: Second. Mr. Handy: I would make a substitute motion for CH2MHILL. Mr. Chairman: I'll second to keep them both on the floor. Mr. Handy: Why would you recommend both? Mr. Hicks: Lockwood-Greene has a local office but does not have as extensive a background in municipal engineering as CH2MHILL does although they do have experience. CH2MHILL does not have a local office here but they are a larger firm and have more experience in municipal work. Both firms are very good and either would be capable. Mr. Brigham: Are both of these being billed on time and basis? Mr. Hicks: Yes. Both will bill on the basis of hours and expenses. I Mr. Brigham: And I assume their fees are competitive with each other? Mr. Hicks: I would imagine they would have competitive hourly rates. Mr. Brigham: And logically if we use the firm in Atlanta we would be paying travel time? Mr. Hicks: That would be the assumption. Mr. Brigham: And the other one has an office in Augusta? Mr. Hicks: Yes. Mr. Brigham: So we wouldn't be paying for travel time? Mr. Hicks: That's right. After further discussion, Mr. Chairman: We'll vote on the substitute motion first for CH2MHILL. I Motion fails with Mr. Todd and Mr. Brigham voting "No". Mr. Chairman: We'll now vote on the original motion for Lockwood-Greene. Motion fails with Mr. Handy and the Chairman voting "No". A proposal from Freeman and Vaughn Engineering to perform engineering study related to Goshen Industrial Trunk Upgrade, was read. Mr. Brigham: I so move. Mr. Todd: Second. Motion adopted unanimously. A proposal from Freeman and Vaughn Engineering to provide engineering services related to clarifier and digester modifications at the WWTP at a cost of $38,300, was read. Mr. Todd: I so move. Mr. Handy: Second. I Motion adopted unanimously. I I I Change Order No.3 for Paving Various Roads, Phase IV, Project No. 57-8708-096, with Blair Construction, Inc., in the amount of $13,504.23 which will come from project contingencies, was read. Mr. Goins: This is a change order for Louisa Road. Mr. Todd: I so move. Has the sub-committee regarding unpaved roads met? Mr. Chairman: No, sir. It will be meeting next week and they will bring back a recommendation to us. Motion adopted unanimously. The Committee next discussed rerouting sewer to Kimberly Clarke Industrial Park. Mr. Oliver: On the Highway 56 route the DOT doesn't anticipate that the right-of-way acquisition will be completed for about 12 to 18 months and this along with other factors will delay our installation of sewer to this tract. Most companies want to see a sewer when they are looking at a site for building purposes. If it is the desire of the Commission to proceed with sewer installation, we would recommend going back to the original alignment. If, on the other hand, the Commission doesn't believe that that is as important, then we can postpone this and it will probably be two to three years before we would actually get it installed based on our current schedule. Our suggestion is to go back to the original alignment if you want that sewer in there in the next six to nine months. Mr. Todd: I so move that we go back to the original alignment. Mr. Handy: I second it. Mr. Chairman: Drew, have you had any discussions with the DOT or Mr. Lester about expediting the schedule? Mr. Goins: Yes, we have talked with both. Mr. Wall: They did not seem very encouraging. After further discussion, the motion was adopted with the Chairman voting "No". A request to approve an exchange of easement areas with BellSouth Communications at the intersection of McCombs Road and Westbrook Road, was read. Mr. Todd: I so move. Mr. Handy: I second. Motion adopted unanimously. I A Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Bertram Village Subdivision, was read. A Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Castlebrook village Subdivision, was read. A Deed of Dedication and Maintenance Agreement for the sanitary sewer main with applicable easement for Hartley Gibbon's Subdivision, was read. Mr. Handy: I move they be approved. Mr. Todd: Second. Motion adopted unanimously. The Committee next considered approval of the proposed 1998 LARP Program List. Mr. Todd: I so move. Mr. Handy: Second. I Mr. Zetterberg: Is it possible to add another street? Mr. Goins: You can add it for consideration but the DOT has the final say-so on it. We'll be glad to add it to the list. Mr. Zetterberg: I wanted to add Walton Woods Court to the list. Mr. Goins: Okay. We'll make sure it gets on there. Motion adopted unanimously. A request to terminate the existing lease of Big Farm Property and proceed with Phase II of the Constructed Wetlands Project, was read. Mr. Todd: I so move. Mr. Handy: Second. Motion adopted unanimously. A License Agreement between Augusta, Georgia and TDI, Inc. for use of water tower, was read. I Mr. Wall: This is to ratify the one that was executed today. I I I Mr. Chairman: I so move. Mr. Handy: Second. Motion adopted unanimously. A request to approve the submittal of the Transportation Enhancement Activity Grant Application for $450,000 to the Georgia Department of Transportation (DOT) for Phase III of the Augusta Canal Bikeway project, subject to approval of final grant application by County Attorney and Administrator. (No funds will be required from Augusta-Richmond County), was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM