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HomeMy WebLinkAbout08-25-1997 Meeting I I :1 ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - August 25,1997 2:30 P. M. PRESENT: Hons. Powell, Chairman; Handy and J. Brigham, members; Drew Goins, Engineering Department; Michael Greene and Jack Murphy, Public Works Department; Max Hicks, Utilities Department Director; David Smith, Solid Waste Manager; Jim Wall, Attorney; Randy Oliver, Administrator; Barry Smith, Trees & Landscaping Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hons. Larry Sconyers, Mayor and Todd, Vice- Chairman. Also Present: sylvia Cooper of The Augusta Chronicle, George Eskola of WJBF Television and Hons. Zetterberg, H. Brigham, Kuhlke and Mays, Commissioners. The Clerk: We have a request from one addendum item to approve the engineers recommended for projects W-2C, W-5, S-2B, S-2C, S-2D, S-6, S-7 and S-8 and authorize negotiation of engineering fees regarding 1996 Bond Issue Projects. Receive remainder of data as information. . ...... ... Mr. Brigham: I so move. Mr. Chairman: I'll second it. Mr. Oliver: We ~an hold this if you would like since you haven't had an opportunity to study it. Mr. Chairman: I don't see any need to delay it. Motion adopted unanimously. Mr. Chairman: We'll do this item first. Mr. Handy: I'll so move we approve it. Mr. Brigham: I'll second it. After.a short discussion, the motion was put and adopted unanimously. A Resolution to abandon a portion of Enterprise Street for the use of Enterprise Mill, was read. Mr. Wall: We would like to delete this item because the attorney who checked the title on this found that it had already been abandoned back in the early 1970's so it's already taken care of. Mr. Handy: I move we delete it. Motion adopted unanimously. I Mr. Chairman: Second. A request to approve the purchase of 12,261.50 sq. ft. of land known as Tax Map 13-4, Parcel 283, from Claud R. Caldwell, Jr. in connection with the above project for the purchase price of $11,000.00, was read. Mr. Wall: We recommend approval. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. A request to name the new public road through the Augusta Exchange property in honor of Robert C. Daniel, Jr., was read. Mr. Handy: I so move. Mr. Brigham~....second.. Motion adopted unanimously. A request to approve a counteroffer option in the amount of I $3,520.00 to purchase 0.24 acres in fee simple owned by O. D. Calvert. (Tax Map 354, Parcel 8.12). I am attaching a copy of a letter from Public Works regarding the reason for the counteroffer, was read. Mr. Wall: We recommend approval on this. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. "..1 A request to approve a counteroffer option in the amount of $300.00 to purchase 343 sq. ft. of permanent drainage, utility and access easement; 735 sq. ft. of permanent easement over existing sewer easement and 1,061 sq. ft. of temporary construction easement owned by Meredith L. and Toby J. Holmes (Tax Map 16:52.3, Project Parcel 12), was read. Mr. Handy: I so move. Mr. Brigham: Second. I Motion adopted unanimously. I I I A request to approve Right of Way Mowing Maintenance Agreements and Indemnity Agreements with the Georgia Department of Transportation for landscaping the intersection of Deans Bridge Road at Gordon Highway, was read. Mr. Murphy: We recommend approval of these. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. A request to certify the project right-of-way and execute the Georgia Department of Transportation right-of-way agreement regarding the Lakeside SiD Drainage Improvements Project, was read. Mr. Murphy: We recommend approval of this. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. A request to approve Capital Project Budget No. 55-8312-097 with funding for the Wrightsboro Road Operational Improvements project in the amount of $251,000 from Phase II Recaptured Funds and approve to let for bids, was read. Mr. Murphy: The Augusta Mall people are paying for all of the engineering costs here and they are bringing the right-of-way for the south side exclusive right turn lane. We would subsequently pay for the right-of-way which would be required on the north decel lane and we would pay for all of the construction. We're recommend approval of the project. Mr. Handy: I move for approval. Mr. Brigham: Second. Mr. Wall: sentence says, through that. arrangement. For the record under the analysis where the first "This is a joint venture", if you will strike This isn't a joint venture, it's a cost-sharing After further discussion, the motion was put and adopted unanimously. A Contract to MTS Technologies, Inc. in the amount of $23,967.00 to upgrade the SCADA system, was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. A Contract with MTS Technologies, Inc. for urban system sites to be added to SCADA $1,508.90, was read. I for a Radio Survey system at a cost of Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. A request to authorize Utilities Department expenditure of $2,456.00 to LEPC for our portion of cost of Risk Management Project and Presentation, was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. A Contract for the repair of Canal Headgates to Ingleside Electric in the amount of $17,237.00, was read. Mr. Brigham: I'll so move. I Mr. Handy: Second. Mr. Brigham: On the cost factor is this something we talk to the Canal Authority .about? Mr. Hicks: We could check with them about it. Mr. Oliver: We could check and see if we could work out some sort of cost-sharing arrangement. Mr. Brigham: I'll amend my motion to include that we check with the Canal Authority about some kind of cost-sharing arrangement. ~; Motion adopted unanimously. A request for authorization to award bid item 97-054 for the purchase of Street Lighting Materials to low bidders, Ireland Electric company in the amount of $20,378.28 and Cameron & Barkley in the amount of $11,970.00, was read. .~i Mr. Handy: I move for approval. I Mr. Brigham: Second. I I I '-r ~ Motion adopted unanimously. A request to approve authorization to bid for and award construction of new office building and weigh scale at Augustal Richmond county Landfill for $141,000.00, was read. Mr. Smith: This should read "Motion to approve authorization to bid construction of a new office building and weigh scale at the AugustalRichmond County Landfill". Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. An engineering contract with Cranston, Robertson & Whitehurst in the amount of $11,346.80 for engineering services for 12" water main extension to new high school site on Old Waynesboro Road, was read. Mr. Wall: I would request that this item be deleted and let us bring everything back at one time..' - -- - -- _.h Mr. Handy: I move we delete it. Mr. Brigham: Second. Motion adopted unanimously. The Committee next discussed the opening of Scott Street in Belair Hills Subdivision. Mr. Oliver: It's my understanding that this section of Scott Street can be opened and doesn't pose any water problems? Mr. Greene: No major water problems but there is water coming down off of orange Street into Scott Street. We would have to divert some water into an area of unoccupied land but to open it up would just require some clearing and grading. Mr. Chairman: We need to bring this through the sub- committee that was appointed. Mr. Zetterberg: I think there may be a difference on Scott. I think that the previous Commission had voted that any time somebody was going to build a house, that they would open those roads. This section of Scott Road doesn't have a water problem at all. This is a request for an individual who wants to start building his home and I believe it ought to be opened up for him. Mr. Handy: I move for approval. Mr. Zetterberg: I placed this on the agenda for consideration. I Mr. Greene: This particular section is deeded right-of-way to the County but the road was never built. It was partially cleared years ago but it is overgrown. Some roads there show County right-of-way but are unpaved which that part is showing County right-of-way where we own the street but it was never fully developed. It was dedicated to the County. Mr. Chairman: How much money are we looking at to open it up? Mr. Greene: About $200 for materials. Mr. Chairman: I'll second the motion to approve it. Mr. Zetterberg: The Walkers who came in last week had asked that the road be graveled. Mr. Greene has opened the road and they are still asking that we gravel it. Could we discuss that now? -1 Mr. Oliver: It's'my understanding that that' is not our normal practice. Mr. Greene: That's correct. Our normal operation is to I place gravel on a dirt road only when there is a hill or a slope that is slick where people and school buses can't get up and down or where there is a continual maintenance problem. That section of Carolyn is very accessible; there is no erosion at the present time. Last week we had a couple of very hard rains and the road is holding up well. But normally we do not place gravel or crush and run on a dirt road. Mr. Zetterberg: I'd like to respond back to the Walkers about that. Mr. Handy: ,Mr. Oliver can handle that. .:; Motion adopted unanimously. .,' The Committee next discussed retaining an engineer to design drainage, street and related improvements for Belair Hills Subdivision. :{ :.1 Mr. Murphy: This concerns retaining an engineer to produce a"master plan for Belair Hills Estates Subdivision. We have received a proposal at our request from Swift & Associates in the amount of $33,700 to produce this master plan. I recommend approval of this. Mr. Handy: I so move. I Mr. Brigham: Second. , ' I I I Motion adopted unanimously. Mr. Murphy: The funding will come from Phase I recaptured funds. He will tell us what to do with all of the streets, including paper streets or whatever you want to call them. Mr. Zetterberg: And you define paper streets as those which have not been dedicated. Therefore the streets that are not paved and dedicated will be included in this project. Mr. Murphy: Yes, sir. Mr. Oliver: And the ones that haven't been dedicated will not be. Mr. Murphy: Part of Lincoln has been accepted for maintenance only and he will address that. Change Order #1 in the amount of $108,383 with Thompson Building Wrecking company, Inc. for additional removal & disposal of ceilings containing asbestos materials, was read. Mr. Handy:-" I dmove"for approval.." Mr. Brigham: Second. Motion adopted unanimously. The Committee next reconsidered the action taken by the Commission at the July 2, 1997 meeting regarding work done on East Augusta Drainage Improvement Project No. 55-8177-094. Mr. Kuhlke: I asked that this be put on the agenda. This is where the contractor had to replace some fencing that had been set up and we split the cost with him on a 50/50 basis. Mr. Oliver indicated that the contractor would take care of normal damage during construction time. I received a letter from Beam's Paving requesting that we reconsider this. I believe there is a provision in the contract that if the damage is caused by vandalism and is not the responsibility of the contractor, then a determination can be made by the department as to whether this should be a change order or not. Mr. Murphy: That's correct. Mr. Kuhlke: I had a situation similar to this in the past and I had to get the engineers to inspect on a daily basis so that I wasn't held for vandalism that was taking place. So I would like for this Committee to reconsider the action of the Commission and to approve a change order to reimburse the contractor for the full amount of the work he's done. I think the contractor was put in a bad situation and I don't think he should be penalized for something that was done down there a number of times. I think he should get profit and overhead but I don't see a problem with him being reimbursed for his cost but in I my estimation, overhead is cost. , Mr. Brigham: I'll so move. Mr. Handy: Second. Mr. Brigham: Where are we with the overall cost? Mr. Murphy: We're okay. The total change order when we presented it was a little over $10,000 and it was approved with them paying half of that and if it pleases the Committee, we can take the profit off and I'm sure that Beam's Pavement would appreciate that. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I :"! '1 ;; 'I " " I