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HomeMy WebLinkAbout07-28-1997 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - July 28, 1997 2:30 P. M. PRESENT: Hons. Larry Sconyers, Mayor; Powell, Chairman; Todd, Vice-Chairman; J. Brigham, member; Glenn Greenway, Finance Department; Michael Greene and Jack Murphy, Public Works Department; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Randy Oliver, Administrator; Jim Wall, Attorney; David Smith, Solid Waste Manager; ~ax Hicks, Utilities Dept. Director; Tom Wiedmeier, Utilities Dept. Asst. Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Freddie Handy, member. Also Present: Sylvia Cooper of The Augusta Chronicle, Rosemary Forrest of The Metropolitan Spirit, other members of the news media and Hons. Mays, and H. Brigham, Commissioners. The Committee first considered the adoption and implementation of project'authorizatton, polley for infrastructure maintenance (County Forces) with a cost limit up to $5,000.00 for Departmental approval , $5,000.-0-0 to' $10',000.00 for Administrator approval and over $10,000.00 to be approved by the Commission. This will be in concurrence with the recently adopted purchasing policy. Mr. Brigham: I so move. Mr. Todd: Second. Motion adopted unanimously. Change Order #2 for Skinner Mill Road ExtensionlAgerton Lane in the amount of $77,769.68 with MabUS Brothers Construction Company, Inc. that will address and resolve conflicts discovered when the construction began on the relocated portion of Marks Church Road at Wheeler Road, was read. Mr. Todd: I so move. Mr. Brigham: Second. Mr. Oliver: This will not impact the opening of the Target Store, is that correct? Mr. Murphy: That is correct. Motion fails with Mr. Powell voting "No". A request to award the bid, to tHe lo~ bidder, APAC-GA, Inc., in the amount of $147,173.75 subject to receipt of signed contracts and proper bonds on the pepperidge Drive Intersection Improvements Project, was read. Mr. Todd: I so move. Mr. Brigham: Second. I Motion adopted unanimously. A Local Government Project Agreement with the Georgia Department of Transportation, ,the Capital Project Budget in the amount of $1,984,000 from the approved list of projects in special One Percent Sales Tax,'Phase III and the right to advertise for engineer's qualifications for the Wrightsboro Road project, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A request to ratify award of emergency construction contract to J. D. Haire Construction, Inc. regarding the relocation of approximately 960 LF of 6" water main along State Highway 88, was read. ". .. '.' Mr. Hicks: This involves some additional work along Highway 88 whereby the 6" water line had to be relocated. It is in the amount of $13,235.00. I Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. The Committee next considered approval of condemnation of a ten (10) foot triangle owned by Ms. Yolanda M. Walker at the northeast corner of 5th Street and Reynolds Street to facilitate intersection improvements. The Committee also considered approval of condemnation of a fifteen (15) foot triangle owned by Ms. Betty Bethune at the northwest corner of 5th Street and Reynolds Street to facilitate intersection improvements. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A request to approve the project conception, establish a I project budget and authorize property acquisition regarding the Augusta Commons Project, was read. I I I Mr. Todd: I so move to get it on the floor for discussion. Mr. Brigham: Second. At this time Mr. Monte Osteen, President of Augusta Tomorrow, made a presentation outlining the progress made on the master plan for the downtown area which includes the Augusta Commons project. After a short discussion, Mr. Btigham: Have any public hearings been held on this project? Mr. Osteen: We have talked to various groups about the concepts involved. After further discussion, Mr. Brigham: Will our right-of- way acquisition people be involved in this? Mr. Oliver: Yes. There are probably about a dozen parcels in there. Part of the money is budgeted for this year and part is in future years but the land acquisition money is budgeted for this year. We have approximately $450,000 budgeted for this. Mr. Goins: We're requesting approval of the concept to begin the property acquisition and establish the project budget. Mr. Todd: I 80 move. Mr. Brigham: I'll second but I would still feel more comfortable if there was a public hearing on this. Mr. Todd: I'll amend my motion to jointly have a public hearing with our Engineering Department and Augusta Tomorrow. Mr. Brigham: I'll second it. Motion adopted unanimously. Communication from Mr. Otis Williams regarding the status of the Blackfoot Trail Road, was read. At this time Mr. Williams appeared before the Committee regarding the above communication. Mr. Wall: Mr. Bridges, David Smith and I looked at the property. We purchased some pieces of property up to here. (Indicates on map) These are the properties of Dallas Blume which are flagpole lots that come out to Hwy. 1. However, there is no entrance to these properties off of Hwy. 1. These people turned and came down here and tied into this driveway here. This was a route at some point in time. They had entered into an agreement for joint sharing of costs but that agreement was never recorded and so therefore, when we bought these properties, that was unbeknown to the County. We had no knowledge that agreement was out there. People are coming off of Camp Josey Rd. back in here to access these trailers. These pictures show the wash I coming off the hill. We do not have an obligation to furnish these people access across our road because they bought or own the property and it's really Dallas Blume's problem with the tenants and I think he leases these lots to these people. He can either provide access there or negotiate with Mr. Williams. We do have a gate there because we have some structures we need to protect. After further discussion, Mr. Bridges: This is really the developer's problem. He is to provide the road and access to his property and right now he is using private property to cross and get over there and if he wants to negotiate with Mr. Williams and buy the property or get a driveway access from the State and build one, that's up to him. I don't see this as being a County liabili ty here. Mr. Wall: gate up there. to block it. Let me correct one thing. I said there was a That's not correct; they had dirt piled up there Mr. Chairman: I think Mr. Blume' needs to contact DOT and get him a driveway cut. Mr. Todd: take no action responsibility I so move that we receive this as information in the sense that's it's a developer's problem of the lessor to provide a way to his tenants. and and I Mr. Wall: Yes, sir. Mr. Brigham: I'll second it. After further discussion by Mr. Williams, Mr. Todd: The property that he is speaking of that County's property is property that we were forced to buy from the tenants because they felt that there was a negative impact at the time on, the water as far as the Landfill goes which we have put a water main in there since then. So I don't see that as being relevant to the overall problem as far as the tenants getting to their homes. Motion adopted unanimously. Change Order #1 for Sand Ridge Storm Drainage Improvements in the amount of $36,906.40 with APAC-Georgia, Inc. that will provide for extending an 18" and a 36" storm drain pipeline in the original contract and remedy a severe drainage and erosion problem in the same vicinity for which Augusta-Richmond County is responsible, was read. Mr. Brigham: Second. I Mr. Todd: I so move. I I I Motion adopted unanimously. Mr. Oliver: We can delete item #11 since that has already been approved. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A request to approve condemnation of approximately one-third of Parcel 10 on Tax Map 22 (Project Parcel 27), was read. Mr. Wall: This is simply to clear title and we recommend approval. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A contract with Southern Roofing & Insulation Company to replace the roofing on the Main, Wallace & Friedman Libraries at a cost of $134,800.00, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. An engineering contract with Cranston, Robertson & Whitehurst in the amount of $475,000 for design of a 60" raw water transmission main and preparation of easement plats, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A request to approve the capital purchase of MADVAC 101D litter collection equipment at an approximate cost of $28,500.00, was read. Mr. Todd: I so move that we purchase from capital project contingency. Mr. Chairman: I'll second the motion. Mr. Oliver: We have $500,000 in Phase II left that no decision's ever been made on. Can we use that? Mr. Nelson: I'm not sure. Mr. Wall will have to answer that. I Mr. Todd: I can't support it on the other. Mr. Wall: As long as it's used for roads, we can do it for that, for road maintenance. We can use the SPLOST. Mr. Oliver: We can use Phase II. My suggestion rather than taking it from capital outlay contingency would be to take it from sales tax. The reason is is that it just takes your money away when we need some other things out of capital. Mr. Todd: I'm not going to support it. Mr. Chairman: discussion on it? Commission decide. Mr. Brigham, do we have any further Or we can just vote on it and let the full Mr. Brigham:'''-r- guess'we'l'l just. vote it and let the full Commission vote on it. Motion fails with the Chairman voting "No". I A request to approve a counteroffer option in the amount of $500.00 to purchase 9,883 sq. ft. of permanent drainage, utility and access easement; 5,006 sq. ft. of permanent easement over existing sewer easement; and 2,597 sq. ft. of temporary construction easement owned by Barbara L. Botts. (Tax Map 16:53 and 54, Project Parcels 9 and 10) (NOTE: Mrs. Botts feels that her property is worth more than the appraised value of $250.00.), was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A construction contract with Blair Construction company in the amount of $198,500.00 regarding the sanitary sewer crossing of Gordon Highway near Fort Gordon's Entrance Gate No.1, was read. Mr. Todd: I so move. Mr. Brigham: Second. Does this include authorization to sign the contracts? Mr. Hicks: Yes. I I I I Mr. Todd: I'll amend my motion to include that subject to the Attorney and the Administrator reviewing the contracts. Mr. Brigham: I'll accept that. Motion adopted unanimously. An engineering proposal from Southern Partners, Inc. to provide engineering services for the redesign of the Kimberly- Clark Trunk Sewer in the amount of $58,770, was read. Mr. Todd: I so move. Mr. Chairman: Second. Motion adopted unanimously. An agreement with the Georgia Department of Transportation to receive funds for Drainage Improvements and Resurface Improvements on a portion of 13th Street and Reynolds Street in the amount of $402,429.93. Approval of Change Order to Beam's Pavement Maintenance Company in the amount of $816,985.50, was read. ,.',.. -"..- -, . .. _h. - -- ..". --,.- Mr. Todd: I so move. Mr. Brigham: Second. Mr. Wall: Have you talked to the contractor about waiving any claims or damages because of the stop-work order in '95? Mr. Goins: bring that issue Commission to -- I have not talked to him yet. I don't want to up until I have the authority from the Mr. Todd: I'm going to amend my motion. This is a large change order and there was a stop-work order and the contractor had down time and demobilization and now mobilization, I think it's appropriate to approve the change order and if DOT is approving it, then I don't see a big problem with it. It seems that it's within the scales of the economy or what he was doing the original work for and I think that we should support it but I think that also as far as any claims as far as demobilization, mobilization back to the project, down time or any other claims that it's got to be considered a wash. And that's part of the motion. Mr. Chairman: In other words, if you vote to approve the change order, then additional charges such as mobilization and demobilization charges occurring from the stop-work order will be waived by the contractor. Mr. Oliver: I think we can put a couple of words at the end of this and take care of that - "Approve change order with Beam's Pavement Maintenance company in the amount of $816,985.50 with contractor waiving any delay claims". Mr. Brigham: I'll accept that. Motion adopted unanimously. An analysis of funds available and those committed for unpaved roads in Special 1% Sales Tax, Phase III, was read. Mr. Todd: I move that we receive it as information. Mr. Brigham: Second. After a discussion, Mr. Todd: I think it would be good to do a committee like we did on the pockets of unsewered areas on how we would prioritize these. Mr. Chairman: I would have no problem doing that but I would like to talk to some members of the Commission and some of the engineering staff and see how to best put it together. After further discussion, Mr. Jackie Hayes made a short presentation- regarding" t'he 'matter- of 'paving' ofu-roads' in the Belair Hills Subdivision and his desire to build a home in that area when the road is paved. Motion adopted unanimously. Mr. Powell: The sub-committee will be appointed before the next Committee meeting. A proposal from Rothberg, Tamburini and Winsor to perform Facility Assessment at the Messerly Wastewater Treatment Plant in the amount of $29,000, was read. Mr. Wiedmeier: I have since received their actual proposal and the fee will be $30,000. Mr. Todd: I so move we approve. Mr. Chairman: I'll second it. Motion adopted unanimously. The Committee next considered seeking proposals for contract operation of Land Application Program. I I Mr. Oliver: This would compare how we stack up against private industry in this area of applying our sludge. If we don't do as well as we should, then we're going to come back and possibly recommend that we privatize this. If we stack up I favorably financially, then we'll come back and say that. Mr. Brigham: I so move., I I I Mr. Todd: I'll second it. Motion adopted unanimously. A proposal to enter into an engineering contract with Pruett, Ford and Associates, Inc. to design a new heating, ventilation and air conditioning system for the Wallace Branch Library at a cost of $4,000.00, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A request to award the bid to the low bidder, Mabus Construction Company, Inc., in the amount of $1,497,744.60 subject to receipt of signed contracts and proper bonds on the Hyde Park Drainage Improvements Project, was read. Mr. Oliver: The only concern I have is that the Health Department is doing a three-year health assessment plan over there. If that plan comes back and indicates there are potential health issues,;.then' this- may- be-money that we' may 'not spend appropriately. Mr. Todd: I would prefer to have a public hearing over there and see how the citizens in the area feel about going ahead with the project or if they would rather wait and see what happens with the Brownsfield project. After further discussion, Mr. Oliver: We are meeting on Wednesday with Mr. Utley, Mr. Goldberg and members of the community to try to work out some kind of arrangement among them. Mr. Todd: I make a motion that we receive it as information and that we have a meeting with the citizens of Hyde Park and that we put it on the agenda for the next meeting in August. Mr. Brigham: I'll second it. Motion fails with the Chairman voting "No". The Committee next discussed the pockets of unsewered areas. Mr. Wiedmeier: We now have 26 areas on the list of unsewered areas and you have a copy of that prioritized list. After a short discussion, Mr. Brigham: I move we approve the list as submitted. Mr. Chairman: I'll second it. Mr. Wiedmeier: Some of,these projects may be shifted around somewhat because of work that may be already occurring in the area. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I I