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HomeMy WebLinkAbout06-23-1997 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - June 23, 1997 2:30 P. M. PRESENT: Hons. Larry E. Sconyers, Mayor; powell, Chairman; Todd, Vice-Chairman; Handy and J. Brigham, members; Jack Murphy, Public Works Department; Max Hicks, Utilities Dept. Director; Tom Wiedmeier, Utilities Dept. Asst. Director; Jim Wall, Attorney; Barry smith, Trees & Landscaping Director; George Patty, Planning Director; Randy Oliver, Administrator; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: sylvia Cooper of The Augusta Chronicle, Rosemary Forrest of The Metropolitan Spirit, other members of the news media and Hons. Bridges and Zetterberg, Commissioner$. The Clerk: We have a request for six addendum items. Mr. Handy: I so move. Mr. Brigham: I'll second it. Motion adopted unanimously. The Committee first considered a request to rename Mill Street from Laney-Walker Blvd. to Wrightsboro Road to "Bishop S. C. Madison Blvd.". At this time a delegation of residents appeared before the Committee regarding the above request. Mr. Handy: There was a meeting on this last week and an idea came up that hopefully we can live with which would rename the street from Wrightsboro Road to Florence Street. Mr. Al Ferguson: We would accept that. Ms. Ruth Ready, Mr. Ridley and other residents expressed their opposition to any change in renaming the street in any location. A count of 20 residents who opposed any renaming of the street was taken. Mr. Al Ferguson expressed his support for the renaming of the street. After further discussion, Mr. Handy: I move that we come back with this another time and in the meantime, that we try to get together to work this out. After further discussion, Mr. Brigham: I make a motion that we postpone this until the next meeting. Mr. Todd: I second that. Motion adopted unanimously. The Committee next considered approval of a payment in the amount of $14,035.94 to APAC-Georgia, Inc. regarding the installation of steel casing pipe with 24" DIP carrier water pipe under concrete box culvert at 13th street and Walton Way. I Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A request to approve the execution of a Consent Order and pay stipulated penalty of $8,000, was read. Mr. Wiedmeier: We were performing maintenance on one of the main lift pumps and complications arose during the procedure and there was a bypass of about 3 million gallons of partially treated wastewater. EPD is insisting on a consent order and it carries an $8,000 penalty. We will be proceeding with a rehabilitation of the Plant's lift station which we had already included in the bond issue. Mr. Todd: I so move. Mr. Brigham: Second. I Motion adopted unanimously. The Committee next heard a report on pockets of unsewered areas. Mr. Wiedmeier: We previously submitted to you some maps of these areas and we tried to rank these projects in accordance with pay-back period, the need due to failing septic tank systems and the number of customers we would be picking up. Attached to my memo you'll see a possible ranking based on this criteria. Mr. Todd: I move that we postpone this for further review. Mr. Chairman: I'll second the motion. Motion failed with Mr. Brigham voting "No". Mr. Todd: I think we may need some input both from commissioners and the public regarding this. Mr. Brigham: I'm not opposed to receiving input but I am opposed to delaying the work. After further discussion, Mr. Chairman: I'd like to appoint a sub-committee to look at the lists and to prioritize them and I I I I that sub-committee will consist of Mr. Ulmer Bridges, Mr. Todd and myself. The Committee next considered approval of payment of $3,500.00 to Cranston, Robertson & whitehurst, P.C. for easement plats that were prepared for Fleming Heights Area Water and Sanitary Sewer Improvements.' . Mr. Todd: I so move. Mr. Chairman: I'll second the motion. Motion failed with Mr. Brigham voting "No". A contract for materials testing services with CSRA Testing and Engineering at a cost of $3,500 per month on a month-to-month basis, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A contract with Conestoga-Rovers & Associates in the amount of $1,300 for testing and coordinating and with Laidlaw Environmental Services, Inc. in the amount of $4,200 to transport and dispose of 18 - 55 gallon drums of soil contaminated with mercury, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A reimbursement of $7,101.81 to the Richmond County Board of Education regarding the requested installation of 24" steel casings underneath the three new entrance drives to the Hephzibah-McBean Elementary School site for future water line crossings, was read. Mr. Todd: I so move. Mr. Brigham: Second. After a short discussion, the motion was put and adopted unanimously. A contract with the low bidder, Beam Pavement Maintenance company, Inc,., to extend roadway and utilities to eight lots west of Goodale Landing Subdivision at the cost of $138,472.55, was read. Mr. Todd: I move to get it on the floor for discussion. Mr. Brigham: Second. I After a short discussion, the motion was put and adopted unanimously. Mr. Chairman: On the sub-committee that was just appointed today, I asked Mr. Kuhlke if he would be willing to serve on that also and he has agreed. Annual air sampling contracts between Augusta-Richmond County and the Environmental Protection Division for a period of July 1, 1997 through June 30, 1998 with an annual compensation fee of $9,500.00 to the Local Government, were read. Mr. Brigham: I 60 move. Mr. Todd: Second. Motion adopted unanimously. At this time Mr. Barry Smith-gave an"update on the Sales Tax beautification projects and a time frame of installation. l-cent Mr. Todd: I move we receive this as information. I Mr. Brigham: Second. Motion adopted unanimously. A Capital Project Budget Amendment Number One with funding for the Cook Road and Glendale Subdivision Improvements in the amount of $2,021,000 from Allocated Special One Percent Sales Tax, Phase III Funds, Capital Project Budget Number 57-8403-096 and approve to let for bids, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Change Order Number 1 for Boykin Road Drainage Improvements, Project Number 51-8775-094 with Mabus Brothers Construction company, Inc. in the amount of $41,820.38 which will come from Project Contingencies, was read. Mr. Todd: I so move. Mr. Brigham: Second. I Motion adopted unanimously. I I I A Lease Agreement for a period of five years between Augusta and West Augusta Little League, was read. Mr. Wall: This is an agreement concerning the shared areas of the driveway, parking lot and the walkway at the Eisenhower Fields. Mr. Brigham: I so move. Mr. Todd: Second. Motion adopted unanimously. The Committee next considered the approval of the separation of the Forest Park Subdivision Drainage Improvement Project into Phase I and Phase II. Also, approve Capital Project Budget Amendment Number One in the amount of $151,088 which is allocated within Special One Percent Sales Tax, Phase III for 1997, the additional engineering by W. R. Toole Engineers for $4,987.50 and the right to let for bids Phase I (Detention Pond) as an emergency project. Mr. Todd":' - I so move.- Mr. Brigham: Second. Motion adopted unanimously. Change Order Number 3 for East Augusta Drainage Improvements, project Number 55-8177-094 with Beam's Pavement Maintenance in the amount of $10,248.10, was read. Mr. Murphy: The contractor has had a lot of problems with vandalism on this project. Mr. Todd: I move for approval. Mr. Brigham: Second. Mr. Oliver: I would recommend that we split this with the contractor since on a typical construction job the risk of loss is the contractor's. Mr. Todd: I'll amend my motion to include a 50/50 spli~ with the contractor. Mr. Brigham: I'll second that. Motion failed with the Chairman voting "No". A request from BellSouth for an easement from Augusta- Richmond County to BellSouth for placement of telephone cable and equipment to serve subscribers in the new Walton Hills Subdivision, was read. Mr. Brigham: I so move. Mr. Todd: Second. I Motion adopted unanimously. Agreements between Richmond County, Georgia and BellSouth Personal Communications, Inc. for use of water tanks, were read. Mr. Wall: This is allow for placement of antennas on the water towers. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. The Committee next discussed unpaved roads. Mr. Oliver: I think we need to define which roads have been accepted into the County that we have been deeded the right-of- way to. I would like to send this list out to each Commissioner and ask anyone who thinks that there's a road that should be on this list that isn't to add that. Then we'll come back with a full list of all roads that we feel we have a responsibility for I to approve the list and come back with funding sources and a priority list. Mr. Brigham: and bring it back weeks. I make a motion we receive this as information to the Committee for further discussion in two Mr. Todd: I'll second that. Motion adopted unanimously. A policy of active code enforcement for overgrown lots, was read. , Mr. Oliver: I wonder if this should go-back to Administrative Services since they originally looked at it. Mr. Brigham: I move that we delete item *6 and refer it back to the Administrative Services Committee. . Mr. Chairman: Second. Motion adopted unanimously. Mr. Goins introduced Mr. Jim Hufstetler as the new Traffic I Engineer for Augusta-Richmond County. ADJOURNMENT: There being no further business, the meeting was adjourned. , Lena J. Bonner Clerk of Commission NWM