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HomeMy WebLinkAbout06-10-1997 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - June 10, 1997 2:30 P. M. PRESENT: Hons. Powell, Chairman; Handy and J. Brigham, members; Kip Plowman, Internal Auditor; Tom Beck, Recreation Department Director; Lori D'Alessio of the Attorney's Office; Cheryl Nelson, Finance Department; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Michael Greene, Interim Public Works Director; Moses McCauley, Acting Transit Director; Brenda Byrd- Pelaez, Equal Employment Opportunity Director; Max Hicks, Utilities Department Director; Jack Murphy, Public Works Department; David Smith, Solid Waste Manager; Barry Smith, Director of Trees & Landscaping; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Larry Sconyers, Mayor and Todd, Vice-Chairman. Also Present: George Eskola of WJBF Television, Gale Mino of WBBQ Radio, Rosemary Forrest of The Metropolitan Spirit, Sylvia Cooper of The Augusta Chronicle and Hons. Zetterberg, Bridges, Kuhlke and H. Brigham, Commissioners. The Clerk: We have-a request-for three addendum items. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. The Committee first considered the appointment of Mr. Drew Goins as Interim Assistant Director of Engineering Services and Mr. Mike Greene as Interim Assistant Director of Operations, approve job descriptions for these positions and the Assistant Director of Facilities Maintenance and Construction and delete position of Director of Central Services. Mr. Oliver: We have prepared the job descriptions for these positions and are asking that we make these two interim appoint- ments with the clear and distinct understanding that these are interim appointments and could be subject to change upon securing a permanent person for the Public Works position. It will be about 60 days before we can probably have someone in place. Mr. Chairman: Why did you want this on the agenda? Mr. Oliver: This is working now but not as well as I think it could be because there is some confusion as it relates to reporting relationships. Sometimes I think the people in Public Works don't know if they report to Mr. Greene or Mr. Goins. That's the only reason. This would clarify these reporting relationships and makes those clear and also gives us a 60-day jump start. We can live without it the other way if that's the desire of the Commission until we get a Public Works Director and they can craft the organization the way they think best. Mr. Chairman: Isn't this something you could have done administratively? I Mr. Oliver: I could have but Mr. Greene was appointed by the Commission to the position of Acting Director and I felt it should be something handled by the Commission. Mr. Brigham: I make a motion that we approve the job descriptions. Mr. Handy: Second. Mr. Brigham: I think we need to approve the job descriptions and I think Randy can administer it. If he's got a problem in a department as far as who is reporting to who, I think he can handle any problems with lines of authority until the new person comes in. Motion adopted unanimously. A request for proposals for engineering contract for Facilities Assessment and Master Plan at Water Treatment Plants, was read. Mr. Hicks: This has to do with electrical repairs, chemical I feed equipment, painting and structural refurbishing at the three plants. This would come from the 1997 Renewal & Extension Contingency Funds. Mr. Brigham: I don't mind doing this but I am also concerned about the bond-related projects. Mr. Hicks: The one recommendation we could make on those would be the engineering on the 60" raw water line, which is the largest single item out of the bond issue. On the rest we would propose to have a request for qualifications and then prepare a list of those engineering firms that would be best qualified to do the jobs. Mr. Oliver: I agree we should go through an RFP process on those. On the large project we are proposing Cranston, Robertson & Whitehurst partly because they are engineers for the Augusta National and this project will involve that area plus the Augusta Country Club property. Mr. Brigham: I'll go ahead and approve awarding that one and then go out for proposals on the remainder immediately because we need to get that work underway. Mr. Chairman: And include in that that Mr. Hicks bring us back his recommendations as soon as possible on that. I I I I Mr. Brigham: Right. Mr. Chairman: I'll second that. Mr. Handy: I'll make a substitute motion that we go out for an RFP. Motion dies for lack of a second. Motion fails with Mr. Handy voting "No". Mr. Brigham: I move that we go ahead and approve the request for proposals on just the Water Treatment Plant also. Mr. Oliver: I would suggest that we go ahead and send out the request for qualifications. Then if the Commission decides Tuesday not to consider awarding this particular 60" water line project, we'll be a week ahead of the game. Mr. Hicks: We can break it into two pieces if we have to. Mr. Brigham: I'll rescind my motion. Mr. Chairman: The motion is withdrawn. The Committee next considered a report from the sub- committee regarding the Riverlook Drive situation. Mr. Brigham: The Riverlook sub-committee met last week with several concerned residents and members of the Canal Authority. We made a proposal that we would reroute the public traffic from Riverlook Drive to Eisenhower Drive and part of the proposal is to do a parking lot down at the Eisenhower fields and add some pedestrian traffic lanes to get from that parking lot to Pumping Station area to access the Canal. The estimated cost was $30,000 to do this. Mr. Chairman: You're making that in the form of a motion? Mr. Brigham: Yes. Mr. Chairman: I'll second the motion. Motion adopted unanimously. Mr. Brigham: On the sub-committee for the water rates with Columbia County, we've met with Columbia County but we have no resolution of that issue yet. We'll bring it back when we do. I'll move that we receive it as information. Mr. Chairman: I'll second it. Motion adopted unanimously. The Clerk: Mr. Toole is here to address the matter of subdivision regulations. Mr. Rick Toole made a report on the activities of the committee reviewing subdivision regulations for both residential and commercial areas. I Mr. Brigham: I move we receive this as information. Mr. Chairman: Second. Motion adopted unanimously. Mr. Zetterberg: We need to get something back on the Belair Hills community also. Mr. Oliver: We need to get a policy that can be applied Countywide whatever it may be. Mr. Chairman: Would you bring us back a recommendation on that, Randy? Mr. Oliver: I'll bring it to you, Mr. David Smith made a report on the matter of the proposal from CSRA Enterprise Community Economic Development Committee I regarding the development of a recycling operation at the Landfill. After a discussion, Mr. Brigham: I move we receive this as information. Mr. Handy: Second. Motion adopted unanimously. Capital project Budget Number 57-8558-097 in the amount of $127,000, the engineering proposal from Johnson, Laschober & Associates, P.C. in the amount of $6,000 for Dunham Court Drainage Improvement to be funded from Suburban Forces Drainage in Special One Percent Sales Tax, Phase III and request to be for bid, was read. Mr. Brigham: I so move. Mr. Handy: I second it. Motion adopted unanimously. The Committee next considered award of the low bid to Beam's Pavement Maintenance Company, Inc. in the amount of $190,665.90 I on the Hillwood Circle/Whitehead Drive Drainage Improvement Project and approve the contracts subject to receipt of proper bonds and signatures. (Funded by SPLOST, Phase III). I I I Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. Change Order #2 for General Roadway and Drainage Improvements, Phase I to construct a permanent traffic control island at Skinner Mill Road and New Skinner Mill Road as previously directed by the Commission in the amount of $16,186.45 with Beam's Pavement Maintenance. (Funded by Project Contingency. CPB# 55-8035-096), was read. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. The Committee next cons.idered a request to name an unnamed alley in Harrisburg "Logan Lane". Mr. Oliver: George'Patty is recommending this and there were positive comments from residents to do this. Mr. Brigham: I move it be approved. Mr. Handy: Second. Motion adopted unanimously. The Committee next considered authorization to let bids for the boat ramp at the Lock and Dam. Mr. Beck: We have our contract documents ready for bids on this. The bid opening is set for June 23 and we would ask that when the bids are opened and reviewed and we come up with a low bid meeting specifications, that Mr. Oliver be authorized to award that contract, which would speed the process up by a couple of weeks. Mr. Brigham: I make a motion that Mr. Oliver be authorized to award the contract after the bids are opened and reviewed. Mr. Handy: Second. Motion adopted unanimously. The Committee next considered authorization to proceed with surveying and engineering services for the Laney-Walker Street Improvements Project by Charles T. Alexander at a cost not to exceed $96,600 for the total engineering on the project. Mr. Brigham: I so move. Mr. Chairman: Second. Motion adopted unanimously. I The Committee next considered authorization to proceed with surveying and engineering services for Augusta Canal Third Level Improvements - Phase II by Cranston, Robertson & Whitehurst, P.C. at a cost not to exceed $50,370. Mr. Brigham: I so move. Mr. Chairman: Second. Motion adopted unanimously. The Committee next considered authorizing bidding and construction of 2,100' of 6" water line along Grape Avenue & Weaver Drive and establish a project budget of $22,250. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. Change Order No.1 in the amount of $2,126.68 for Mabus I Construction Co., Inc. regarding the emergency replacement of the 6" water line along Koger and White Roads, was read. Mr. Handy: I move for approval. Mr. Brigham: Second. Mr. Chairman: Will this and the previous one be paid from Renewal & Extension funds? Mr. Hicks: Yes, sir. Motion adopted unanimously. The Committee next considered authorization to proceed with surveying and engineering for the Augusta Canal Multi-Use Bikeway/Pedestrian Trail by W. R. Toole Engineers at a cost not to exceed $105,371.00. Mr. Goins: We are recommending that the Canal Authority be requested to cover the cost of the engineering in fiscal year , 97 . Mr. Brigham: I move that we approve it subject to funding. Mr. Handy: Second. I After a discussion, the motion was adopted unanimously. I I I The Committee next considered approval of the installation of three additional monitoring wells and related sampling and analysis, field investigations, preparation of assessment report to evaluate maximum contaminant level, meet with Augusta- Richmond County Landfill and Georgia Environmental Protection Division, revise sampling and analysis plans and future statistical evaluations and assessment of corrective measures with Conestoga-Rovers Associates for the sum of $70,900. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. The Committee next considered approval of the purchase and installation of 16 entrance signs on major roadways to the County at a cost of approximately $800 each. .1' I Mr.: Oliver: We're PI10po,!il,i,ng,an ~nt;r.aw:e sign like. tl1ill III (displays sign).. We have 'funding available to do it. 'I 1,1 . 1:11" ' \, .. Mr. Chairman: You may want to' consider something more substantial, such as a concrete post, so they won't be stolen. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. The Committee next considered authorization of $1,000 sponsorship for International AWWA Annual Conference and Exposition in Atlanta. Mr. Hicks: The Utilities Department is an active member of AWWA. We've been asked to participate in sponsoring the welcoming reception for the International AWWA being held in Atlanta this year at a cost of $1,000. We receive benefits from this association and I recommend we help with the reception. The money will come from our training and conferences budget. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. A contract with Atlantic Construction & Marine Services for $1,250 to inspect the Cana.l BJ,11,khead Gates" on June 30, was read. Mr. Hicks: This company had cleaned out some debris for us earlier and since that time it has been reported that one or two of the steel beams haven't been pushed off and could have that blocked again. We would recommend authorizing them to come to do this work on June 30. Mr. Oliver: I would recommend approval subject to funding by the Canal Authority because I believe this should be a Canal Authority expense. Mr. Brigham: I move we approve this subject to funding by the Canal Authority. Mr. Handy: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I I