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HomeMy WebLinkAbout05-12-1997 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - May 12, 1997 2:30 P. M. PRESENT: Hons. Larry Sconyers, Mayor; Todd, Vice-Chairman and Acting Chairman; Handy and J. Brigham, members; Jim Wall, Attorney; Lori D'Alessio of the Attorney's Office; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Cheryl Nelson, Finance Department; Michael Greene, Public Works Director; Jack Murphy of the Public Works Department; Max Hicks, Utilities Dept. Director; Tom Wiedmeier, Utilities Dept. Asst. Director; Barry Smith, Trees & Landscaping Director; Jim Blount, Trees & Landscaping Asst. Director; David Smith, Solid Waste Manager; Charles Gifford, Traffic Engineering Department; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. J. B. Powell, Chairman. The Clerk: We have a request to add four items to the agenda. Mr. Brigham: I move we add these to the agenda. ".. ... ~.u.__ Mr. Handy: Second. Motion adopted unanimously. The Committee first considered appointment of a committee to prepare a strategy and appropriate ordinances to assure that all subdivisions of land conform to certain GIS standards. Mr. Brigham: I so move. Mr. Handy: Second. Mr. Brigham: Do you think we need to have someone from the legal community? Mr. Oliver: That would be fine. Mr. Wall: It probably would be helpful. Mr. Brigham: I would suggest Leonard Lowery. He is a real estate attorney with the Hull firm. Mr. Oliver: We can include him. Motion adopted unanimously. A Utility Relocation Agreement between WorldCom Network Services, Inc. and Augusta-Richmond County for the relocation of their facilities estimated to be $9,584 in conjunction with the Georgia Department of Transportation's Bobby Jones Expressway Project, was read. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. The Committee next considered award of the low bid of Mabus Construction Company, Inc. in the amount of $2,397,434.46 and approve the contracts subject to receipt of proper bonds and signatures. Mr. Murphy: This is for the Jackson Road widening project and we recommend approval. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. Deed of dedication, maintenance agreement and road resolutions for Walton Hills Subdivision, Phase I, was read. Deed of dedication, maintenance agreement and road resolution for Lancaster Subdivision, was read. Deed of dedication, maintenance agreement and road resolution for Lewis Acres Subdivision, was read. Mr. Murphy: We recommend approval of all three of these. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. A proposal to provide engineering services from Toole Engineers for Davis Road/Camilla Road sanitary Sewer Improvements at a cost not to exceed $11,545, was read. Mr. Wiedmeier: This will serve one of the small areas that doesn't have sewer at this time. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. A proposal from James G. Swift and Associates to provide engineering services for the RCCI Trunk Sewer and Highway 25 Sewer at a cost of $41,510, was read. I I I I I I Mr. Brigham: I so move. Mr. Handy: Second. After a short discussion, the motion was adopted unanimously. A proposal to provide engineering services from Southern Partners, Inc. for Sharon Road/Sandy Road Water and Sewer Improvements at a cost of $16,400, was read. Mr. Wiedmeier: This area is currently without sewer and has very low water pressure. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. The Committee next considered approval of an updated, expanded and consolidated Construction Work Program for the Special 1% Sales Tax projects; ,. un Ms. Nelson: This is an updated report of the construction work program for your approval. Mr. Oliver: I'd like to see that list show what was approved, any changes that are made and what is on the new list. Ms. Nelson: I can do that. Mr. Brigham: I move we receive this as information. Mr. Handy: Second. Motion adopted unanimously. Change Order #1 for General Roadway and Drainage Improvements, Phase I in the amount of $44,407.10 with Beam's Pavement Maintenance for various items of work, was read. Mr. Murphy: This is for extra work for items off of Wylds Road and Doug Barnard Parkway. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. The Committee next discussed the pedestrian gate at River100k Drive. Mr. Wiedmeier: Riverlook Drive terminates in a cul-de-sac near the Raw Water pumping station. The former Waterworks Committee opted to close off this area and keep the gate locked and keys were issued to residents in the area. It has been virtually impossible to keep that gate locked and the locks are continuously being torn off. The residents that are most affected are here to speak about that. I At this time two residents appeared before the Committee regarding the above situation. Mr. Mills: My name is Charles Mills and I live at 2441 Riverlook Drive. I live next to this problem; people come through the neighborhood continuously. They park in front of our home, block the garbage cans and the mail box and vandalize our cars and property. The gate lock is constantly torn off and you never know who is up there when you hear the dog barking. Mr. Chairman: I'm going to exercise the Chairman's privilege and appoint a sub-committee to look at this. I'll appoint Mr. Jerry Brigham, Mr. Drew Goins, Mr. Mike Greene, Mr. Wall and Mr. Randy Oliver and I'll ask you to report back to us. Ms. Lynn McDonald: They have been using it for years for jogging and walking. They go back through there to get to the Canal; Mr. Chairman: Let me add Mr. Dick Fox to that committee as well as Ms. McDonald so that we will have someone from the. community on there. I Mr. Handy: I move for approval. Mr. Brigham: I second. Motion adopted unanimously. The Committee next considered petitions for the installation and maintenance of street lights. Mr. Gifford: This is for the addition of Woodberry Subdivision and Louis Blvd. to the street lighting program. These are all in order. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. Mr. Wall: This is approval of an option. It should not be I on here because it can be approved administratively. Mr. Handy: I move that we delete it from the agenda. I I I Mr. Brigham: Second. Motion adopted unanimously. The Committee next considered approval of the installation of two groundwater monitoring wells and related sampling and analysis for Conestoga-Rovers Associates 'for $6,500.00. Mr. Handy: I move for approval. Mr. Brigham: Second. Motion adopted unanimously. Capital Project Budget Amendment Number One to realign the funds on S.R. 10/U.S. 278/Gordon Highway, Section I and increase estimated utility relocation costs by $35,000, was read. Mr. Murphy: We recommend approval of this. Mr. Brigham: I so move. Mr. Handy: Second." Motion adopted unanimously. An easement agreement with the Board of Regents of the University System of Georgia to allow encroachment on City right- of-way on Harper Street in connection with Medical College construction of new ambulance entrance, was read. Mr. Goins: This will encroach onto the sidewalk area and we recommend it. Mr. Brigham: I so move. Mr. Handy: I'll second it but will this interfere with the VA's new expansion? Mr. Chairman: Can we ask you to coordinate with them on this? Mr. Goins: I'll do that. Motion adopted unanimously. Mr. Oliver noted that work is continuing on the new tree ordinance which will come back to the Committee when this is completed. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM