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HomeMy WebLinkAbout03-24-1997 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - March 24, 1997 2:30 P. M. PRESENT: Hons. Larry E. sconyers, Mayor; powell, Chairman; Todd, Vice-Chairman; Handy and J. Brigham, members; Jim Wall, Attorney; Randy Oliver, Administrator; Max Hicks, Utilities Department Director; Tom Wiedmeier, Utilities Department Asst. Director; David Smith, Solid Waste Manager; Kip Plowman, Internal Auditor; Cheryl Nelson of the Finance Department; Michael Greene, Interim Public Works Director; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: sylvia Cooper of The Augusta Chronicle, George Eskola of WJBF Television, Rosemary Forrest of The Metropolitan Spirit and Hons. Beard, Bridges, Zetterberg, H. Brigham and Kuhlke, Commissioners. I , , The Clerk: We have a request for addendum items. , . II Mr. Brigham: I move we add them. Mr. Handy: Second. Motion adopted unanimously. Communication from the Utilities Department Director requesting award of the construction contract to the low bidder, Wyatt Construction Company, in the amount of $365,260.00 regarding the construction of our Water System Interconnections, was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. Change Order #1 for the Rae's Creek III Study with Byrdl Forbes, Inc. in the amount of $20,000, was read. Mr. Brigham: I move we approve it. Mr. Handy: Second. , Motion adopted unanimously. A Contract to provide pilot phase services related to the Phase I Constructed Wetlands Project with Ecoenvironmental, Inc. in an amount not to exceed $250,000, was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. A settlement of condemnation action against Julian Osbon for property located on Barton Chapel Road for the sum of $4,900.00, was read. I Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. A settlement of condemnation action against Herbert L. Howard for the sum of $11,190.00, was read. A settlement of condemnation action against Merry Land (Parcel 2) for the sum of $1,085.00, was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. Change Order #2 for Traffic Signals, Phase II, Project Number 55-8075-095 with B & E Electrical Contractors in the amount of $5,632.99, was read. I Mr. Greene: This will be for overlaying and striping. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. The Committee next discussed the matter of running a water line on Cliff Ayres Road. Mr. Hicks: This is an unpaved County road at this time. There are no houses on the road now but there are 11 property owners who have requested the County construct a water line to serve their properties. We would expend roughly $6,789 for materials and over the next three years we will receive an estimated $5,015 in water service income from those lots. The owners would pay an equal portion of the difference, a tap fee of $140 and an account fee of $35.00. Mr. Handy: I move for approval. Mr. Brigham: Second. Why do they want to do it now? I Mr. Hicks: They responded that they are anxious to go ahead and start constructing their houses. I I I Mr. Brigham: I'd like to amend it that we do it when we start seeing some building permits issued. Mr. Handy: I'll accept that. Motion adopted unanimously. The Committee next considered authorization to reprogram 1% Special Purpose Sales Tax Funds - Phase II to Walton Way Improvements Project in the amount not to exceed $600,000. Mr. Brigham: I so move. Mr. Handy: Second. Mr. Brigham: Finance has already approved funding for this. Mr. Goins: This would be for the engineering portion of this. (Mr. Todd enters the meeting) Motion adopted with Mr. Todd voting "Present". A Change Order to accelerate construction schedule for National Science Center Entrance with APAC, Inc. for $10,000, was read. Mr. Goins: We had approved the contract to construct the National Science Center entranceway in December of 1996. The contract completion date was May 24 and the grand opening is scheduled for April 26. The contractor has agreed to an accelerated work schedule for a cost of $10,000. Mr. Brigham: I so move. Mr. Todd: I'll second it to get it on the floor for discussion. What is the value of having this completed? Mr. Goins: It would allow the entranceway to be completed on time for the grand opening. This is the main entrance into the Science Center and if it is not completed on time, the public would have to step over bricks and mortar and we would not be viewed in a good light. At the time the contracts were prepared the grand opening date was unclear but we have remained on time on our construction schedule. Mr. Handy: Where will the funds come from? Mr. Goins: We have funds remaining in the budgeted funds for the project. Motion adopted with Mr. Todd voting "No". The Committee next discussed the policy regarding the paving of unpaved roads. I Mr. Oliver: We're trying to come up with a policy that would make it so that roads that have been dedicated and accepted by us ultimately become paved if that's the desire of the citizens of Augusta-Richmond County. We do need to go back and define some of the language in this but the policy basically states that if 51% of the people petition us and they agree to pay half the cost of paving the roads, we would budgetarily budget it within $400,000 we have currently set aside for paving unpaved roads within the sales tax. If we have more requests than funding, we would move them to the next year for consideration. After a lengthy discussion of the matter, Mr. Brigham: I make a motion that we receive this as information. Mr. Handy: I second it. Motion adopted unanimously. The Committee next considered the establishment of a Citizens Committee for Capital projects of the I-Cent Sales Tax. Mr. Todd: The intent of this was to do it for the I Recreation projects that we're doing and to do it for the entire County for all Recreation projects. Citizens should have some input regarding the development of these projects. I move that we do a Citizens Committee for I-cent for recreation projectso After further discussion, Mr. Handy: I'd like to take this for information only until we decide exactly what we want to do. I'll make that as a motion. Mr. Brigham: I'll second that. Motion adopted unanimously. The Committee next considered approval of the petition for street lighting in various areas. Mr. Brigham: I move for approval. Mr. Todd: Second. Motion adopted unanimously. ADJOURNMENT: was adjourned. There being no further business, the meeting Lena J. Bonner Clerk of Commission I NWM