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HomeMy WebLinkAbout02-24-1997 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - February 24, 1997 2:30 P. M. PRESENT: Hons. Larry Sconyers, Mayor; Powell, Chairman, Todd, Vice-Chairman; Handy and J. Brigham, members; Randy Oliver, Administrator; Michael Greene, Interim Public Works Director; Jack Murphy of the Public Works Department; Max Hicks, Utilities Department Director; Tom Wiedmeier, Utilities Department Asst. Director; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Harry Hartley, Asst. Director of Public Works; Cheryl Nelson of the Finance Department; Jim Wall, Attorney; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of the Augusta Chronicle, George Eskola of WJBF Television and Hons. Zetterberg, Kuhlke and Beard, Commissioners. Mr. Wall: I need to delete the first item on the agenda because we are not ready with that. Mr. Todd: I move that we delete item #1. Mr. Brigham: Second. Motion adopted with Mr. Handy out of the room. The Clerk: We have a request for two addendum items. Mr. Brigham: I move that we add them. Mr. Todd: Second. Motion adopted unanimously. A Change Order in the amount of $128,893.29 to Mabus Brothers Construction Company to finalize the 5th Street Separation Project and make needed improvements to the intersection of 5th Street and Reynolds Street, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A Final Change Order for the Closing in the Contract for Chafee Avenue Storm Sewer Improvements in the amount of $78,838.72 to Mabus Brothers Construction Company, Inc., was read. Mr. Todd: I so move we approve it. Mr. Brigham: Second. Mr. Goins: This involved an additional sanitary sewer line that had to be added on Bransford Road at a cost of $45,000 and on Baker Avenue we added some additional storm line to Walton Way which was $76,000. I Ms. Nelson: If $45,000 of this was for an additional sewer line that never existed before and not part of the original storm sewer separation project, why couldn't Water and Sewer Renewal and Extension Funds be used for it? Mr. Goins: I believe Water and Sewer is paying for these. These are the CSO projects. Ms. Nelson: They are being reimbursed by Sales Tax. Mr. Todd: I'll add to my motion that the parties get together with the Administrator and decide what funds should pay for it. Motion adopted unanimously. The Committee next considered declaring certain Sanitation equipment surplus and authorizing its sale. Mr. Todd: I so move. Mr. Handy: Second. I Mr. Todd: I'd like to amend my motion that the proceeds from all the equipment go to the urban service district. Mr. Wall: Could we also involve Ron Crowden in the sale of that surplus equipment for documentation purposes? Mr. Chairman: That will be fine. Will you add that to the motion? Mr. Todd: Yes, we can do that. Motion adopted unanimously. The Committee next considered ratification of the emergency repair construction on a sewer line in Walton Way at a cost of $15,000. Mr. Hicks: This work was done by Mabus Construction Company, the low bidder on the project. Mr. Brigham: I so move. Motion adopted unanimously. I Mr. Handy: Second. I I I A request to authorize use of bond funds and bidding for 16" Sewer Line Crossing Gordon Highway with estimated cost of $225,480, was read. Mr. Hicks: This is a little to the east of Gate 1 and will be in the area that will be opened up by the construction of the Jimmy Dyess Parkway. The line will serve about 540 acres. After a discussion, Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. A proposal from James G. Swift & Associates to design improvements related to the Faircrest Pumping Station at a cost of $15,875, was read. Mr. Wiedmeier: This will redesign the station and add a fourth pump. Mr. Todd: I so move. Mr. Handy: Second. Motion adopted unanimously. The Committee next considered affirming the decision by the Administrator to prohibit parking on Seventh Street between Reynolds Street and Port Royal and to authorize cleanup of petroleum leakage from cars in parking garage and assess cost to responsible parties. Mr. Oliver: There is limited parking on the street and in light of the number of people who will be visiting the Discovery Center when it opens and the increased traffic, we feel that it is appropriate to prohibit parking on that street with the east side to be designated as a "loading zone". We also propose to clean up the garage area and assess to the extent that we can determine who is responsible for it the people who caused that oil to be spilled. We are also negotiating a lease for operation of the parking garage and will bring that to you in March. Mr. Todd: I so move. Mr. Brigham: I'll second to get it on the floor for discussion. At this time Mr. Jimmy Davison made a presentation regarding his opposition to the plan to remove parking from Seventh Street. After a lengthy discussion of the matter, Mr. Brigham: I'm going to withdraw my second to the motion. Motion dies for lack of a second. I Capital Project Budget Amendment Number Four with funding for the Jackson Road Widening Project in the amount of $3,059,000 from allocated Special 1% Sales Tax, Phase II funds, CPB#51-8301- 320 and approve to let for bids, was read. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. The Committee next considered approval of Capital Project Budget Amendment Number One in the amount of $601,000 from Special 1% Sales Tax, Phase III and approve to let for bid. Mr. Murphy: This concerns Tanglewood and Kingston Subdivision Drainage Improvement Projects. Mr. Brigham: I so move. -Mr. Todd: Second. Motion adopted unanimously. I A contract to extend roadway and utilities to eight lots west of Goodale Landing Subdivision, was read. Mr. Goins: This was a part of the Goodale Landing project. Mr. Wall: The original agreement called upon the City to install utilities in this section. I do feel we have an obligation to proceed with this. Mr. Todd: I see that the street improvements are charged to 1% Sales Tax Phase III Misc. and I feel there should be a wording change on that. Is this a binding agreement that the City made? Mr. Wall: I think you're bound by it because these property owners purchased in reliance upon that recorded agreement. They have spent money in a substantial investment to purchase these lots in reliance upon the fact that there is going to be sanitary sewer and a road to get to their property and that was recorded. I do think there is an obligation on the part of the City to put those improvements in. After further discussion, Mr. Todd: I'll so move but I want to communicate to the public that if we have to do this, we'll do it but they should know that this came about because of a previous obligation by the city. Mr. Brigham: I'll second but I want a stipulation that we have the Administrator and the Attorney to bring us back a I I ,. I I proposed policy as to future developments of this type so we can get something on the books. Mr. Chairman: Would you also accept an amendment to the motion that we bring forth similar situations that we have now? Mr. Todd: Yes, I will. Mr. Wall: I don't know how I would know about them. Mr. Chairman: Would there be documentation to show them? Mr. Goins: To my knowledge there is one regarding Cauley Place and Max will be bringing something to you about that at the next meeting. Mr. Oliver: We have that one in writing. Motion adopted unanimously. : The Committee next considered approval of Change Order No.1 in the amount of $117,834.00 for Eagle utility contracting regarding the construction of Kissingbower Road Area Sanitary Sewer Extension, Phases I, II & III. Mr. Todd: I so move. Mr. Brigham: I'll second. Motion adopted unanimously. An Ordinance adopting Titles 6, 7 and 8 of the Augusta- Richmond county Code - First Reading, was read. Mr. Wall: I think Title 7 falls under this Committee and we ask for your approval. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. The Committee next considered allowing temporary antennas to be placed on the water tower at National Hills for Alltel and to consider leasing the site at Washington Road Fire Station for placement of the Alltel tower. Mr. Wall: They want to temporarily locate antennas on the water tower at National Hills to alleviate their problems. They must secure FAA approval for any new site that might be proposed. We are looking at the Fire Station property on Washington Road as possibly a site to be leased to them. This would authorize them to temporarily place the antennas on the water tank and allow us to evaluate the feasibility and practicality of locating a tower behind the Fire station. Mr. Brigham: I so move. Mr. Todd: Second. After further discussion, the motion was put and adopted unanimously. The Committee next considered conveyance of certain County property to Georgia Department of Transportation for the widening of Bobby Jones Expressway of project Reference NH-IM 520-1(14) - westwood Subdivision; Co. Ref. 88-004 and 84-056. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. Mr. Chairman: The Columbia County Chairman called me concerning the water rates that we're charging Columbia County. I'd like to appoint a sub-committee of Mr. Brigham, Mr. Oliver, Mr. Wall and Mr. Hicks to bring us back a recommendation on those water rates. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I I