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HomeMy WebLinkAbout02-10-1997 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - February 10, 1997 2:30 P. M. PRESENT: Hons. Todd, Vice-Chairman and Acting Chairman; Handy and J. Brigham, members; Randy Oliver, Administrator; Jim Wall, Attorney; Michael Greene, Acting Director of Public Works; Jack Murphy of the Public Works Department; Cheryl Nelson of the Finance Department; David Smith, Solid Waste Manager; Jim Leiper, Environmental Engineer; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Max Hicks, Director of Utilities Department; Tom Wiedmeier, Asst. Director of Utilities Department; Harry Hartley, Asst. Director of Public Works; Steve Smith, Marshal's Department; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. J. B. Powell, Chairman and Larry Sconyers, Mayor. Also Present: Sylvia Cooper of the Augusta Chronicle, Gale Mino of WBBQ Radio, George Eskola of WJBF Television and Hons. Beard and Bridges, Commissioners. ... -The Clerk: We have a request to add two items to the - _._----.- agenda. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. Change Order No.1 in the amount of $29,132.00 for Engineer Service Corporation regarding the installation and set-up of Telemetry System for Richmond County Water System, was read. Mr. Hicks: establishment of water system. This involved additional work and parts and the an additional stand-by base station for the Mr. Handy: I move for approval. Mr. Brigham: I'll second. . Motion adopted unanimously. A Proposal for an Organization Wide Assessment for the Utilities Department from EMA Services, Inc. in the amount of $26,400, was read. Mr. Wiedmeier: There has been discussion of privatization at the Waste Water Treatment Plant and we would like to ask a consulting firm to evaluate our operation there. If this assessment proves that we cannot be competitive with the private sector, then they would help us prepare the bid documents to bid out the services. Mr. Todd: Would this firm participate in the bid process? I Mr. Wiedmeier: No, they do not offer contract operations services. Mr. Handy: I move for approval. Mr. Brigham: I'll second it. Mr. Oliver: We may wish to get a perspective from OMI also. They would also do this type of work and have indicated they would do it at no cost. They are involved in contract operations. Mr. Beard: I don't understand why you would have two companies do this, especially when one can bid on the work. Mr. Todd: I think there are other companies who could do this without being involved in the bids. . - .-Mr. Oliver: Mr. Wall suggested that when the study give OMI a copy of the study and they're free to comment like anyone else. That might be a better approach. is--done, just After further discussion, the motion was put and adopted unanimously. I Change Order #1 for the Wetlands Design Contract with ZEL Engineers, with the amount not to exceed $21,220, was read. Mr. Wiedmeier: This concerns the design of a chlorine system for disinfection to protect the wetlands and the plants from chlorine toxicity. We have a proposal from ZEL to upgrade this system with an automated dosing system so that remote sensors can adjust the chlorine dosage to keep it from getting too high. Ms. Nelson: This would come from Phase III and it is in the budget. Mr. Handy: I so move. Mr. Brigham: I second it. Motion adopted unanimously. The Committee next considered approval of Capital Project Amendment No. 2 with funding for the Sand Ridge Storm Drainage Improvement Project in the amount of $287,000 from allocated I Special 1% Sales Tax, Phase II funds, CPB#55-8796-096 and approve to let for bids. Mr. Brigham: I so move. I I I Mr. Handy: Second. Motion adopted unanimously. Capital Project Budget 55-8783-097 with funding of $237,500 from Special 1% Sales Tax, Phase II Recaptured Funds, approve the engineering proposal from ZEL Engineers in the amount $11,500 and approve to let for bid S.R. 56 @ Old Waynesboro Road Intersection Improvements, was read. Mr. Murphy: Georgia DOT has asked us to make some improvements here as have other people in that area. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. The Committee next considered approval of Capital Project Budget 57-8590-096 with funding of $111,000 for Traffic Engineering Improvements, Phase I and approve to advertise for - bids. -- __w__ Mr. Murphy: This involves Highway 56 at Marvin Griffin Road and at Apple Valley Drive where we need to replace some poles and at Washington Road and Boy Scout Road where we need to relocate a pole. Also we need to remove some lighting stand luminaries that were located on Gordon Highway and store them at the Electrical Department. Ms. Nelson: This would come from Phase III funds. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. The Committee next considered award and approval of contracts subject to receiving contractor-signed documents with proper bonds for Skinner Mill Road Extension/Agerton Lane. Mr. Murphy: The successful bidder was Mabus Brothers Construction Company and we recommend award to them. Mr. Handy: I move for approval. Mr. Brigham: Second. Motion adopted unanimously. The Committee next considered award and approval of contracts subject to receiving contractor-signed documents with proper bonds for Council Drive and Donald Road Improvements. Mr. Murphy: We opened bids on this also and APAC-GA was the low bidder. We recommend approval of the award. I Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. A settlement with the Georgia EPD in the amount of $800 for an expedited enforcement order and settlement agreement for the Deans Bridge Road Landfill, was read. Mr. Handy: I move for approval. Mr. Brigham: Second. Motion adopted unanimously. A contract with Atlantic Construction & Marine Services, Inc. to remove obstructions from the Canal Bulkhead Gates and. set-. - project budget of $15,000, was read. Mr. Hicks: This is to remove some logs and other debris I under the gates so that they can be completely closed in order to drain the canal at our regular intervals. We ask for your approval to award this contract. Mr. Todd: Is it not the responsibility of the Canal Authority to maintain the Canal and could we check to see if they do this with the funds they receive? Mr. Hicks: I was not aware that the money they receive was to be for operating and maintaining the Canal. I thought that was our responsibility. But if it is their responsibility, then that should come from that money. Mr. Brigham: Let's go ahead and approve it and get in contact with the Canal Authority in the meantime and see what their feelings are. Mr. Hicks: I can do that. Mr. Brigham: I make a motion that we go ahead and approve this subject to verifying that with the Canal Authority. Mr. Handy: I second. Motion adopted unanimously. I The Committee next discussed the authorization of County Forces to go on to remote private property to clean up illegal I I I dumping. Mr. Bridges: I asked Mr. Powell to put this on for discussion. We'd like to ask the Public Works Department to identify illegal dumps as they can be seen from the roadways or that have been reported by landowners and clean them up. Mr. Handy: We would need the addresses and areas that should be cleaned up. Mr. Beard: This needs to be defined and some strict guidelines set up as to what we can do. We have a lot of vacant lots in the urban areas that I would love to see cleaned up but I think it should be the same for all areas. Mr. Brigham: I think we are talking not so much about cleaning lots as we are about hauling trash at an illegal dump on private property. I agree that we should have some specific guidelines of what an illegal dump is and how it could be billed back to those who violated the rules. Let's appoint a sub- committee to look at this and see what they could recommend. . _.- -Mr. Oliver: We should also determine a mechanism to see -how the costs could be charged to the Landfill fund and then reimbursed back to them from what we collect in the way of fines. Mr. Brigham: I'll make a motion that we set up a committee for a review of the current situation. Mr. Handy: I second it. Mr. Todd: Okay. I'll appoint to the committee Mr. Lee Beard, Mr. Randy Oliver, Ulmer Bridges, Marshal Steve Smith, Mr. Greene, Mr. Hartley, Mr. David Smith and I'll appoint myself as Chair. We'll bring you back a report. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM