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Home My WebLink About12-23-1996 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - December 23, 1996 2:30 P. M. PRESENT: Hons. Larry E. sconyers, Mayor; Todd, Vice- Chairman and Acting Chairman; Handy and J. Brigham, members; Jim Wall, Attorney; Tom Wiedmeier, Asst. Director of Utilities Department; Max Hicks, Director of Utilities Department; David Smith, Solid Waste Manager; Michael Greene, Interim Public Works Director; Jack Murphy of the Public Works Department; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Randy Oliver, Administrator; Lena Bonner, Clerk of Commission; Nancy Morawski, Deputy Clerk of Commission and Belinda Brown of the Clerk's Office. ABSENT: Hon. J. B. Powell, Chairman. Also Present: Sylvia Cooper of the Augusta Chronicle and Hon. W. H. Mays, III, Commissioner. The Clerk: We have a request for two items to be added. One is for the Wastewater Treatment Wetland Project and the other is for replacement of valves at the Wastewater Treatment Plant. Mr. Wall: I have one for one additional condemnation. Mr. Brigham: I move we add the three items to the agenda. Mr. Handy: Second. Motion adopted unanimously. Communication from the Asst. Com. of P.W. & Director of Engineering requesting authorization for staff to negotiate Inter-Governmental Agreement with Corps of Engineers for New Savannah Bluff Lock and Dam project, was read. I Mr. Goins: The Commission voted to appropriate $500,000 toward the cost of repairs to the Lock and Dam being shared with the Corps of Engineers and they have secured $1 million for this purpose. We're requesting authorization to enter into a negotiation phase with the Corps of Engineers for an inter- governmental agreement which will allow the permitting and construction to begin on this project. Mr. Brigham: I make a motion we authorize them to proceed. Mr. Handy: Second. Motion adopted unanimously. Mr. Wall: Item #2 can be deleted because you approved that last Tuesday. We can take the addendum item which concerns the condemnation of a IS-foot permanent utility easement over property of Stanley O. Merritt located on Magnolia Avenue and identified as Tax Map 19-2, Parcel 10. I Mr. Brigham: I move we approve going ahead with the condemnation. Mr. Handy: I second. Motion adopted unanimously. communication from Harry D. Revell regarding approval of an option for right-of-way on Parcel 40-E-2 of the Jackson Road Widening Project. This is the property of Gertrude Herlong, was read. Mr. Wall: We recommend approval. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from Harry D. Revell regarding acceptance of a deed granting easement from Sara B. Watkins Estate over property where Curtis Baptist Church School is located. The easement is necessary for sanitary sewer extension, was read. Mr. Wall: We will pave the parking lot after the work is done in return for this donation. We recommend approval. I Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted with Mr. Todd voting "Present". Communication from the Richmond County Commissioner of Health requesting the Chief Right-of-Way Negotiator to acquire the property on the 900 block of Laney Walker Blvd. as the new site of the new Richmond County Board of Health facility, was read. Mr. Brigham: They are requesting that our negotiator begin the process to acquire right-of-way rather than to hire an outside contractor. Mr. Greene: We can handle this except for one parcel. Mr. Brigham: I so move. Motion adopted unanimously. I Mr. Handy: Second. I I I Communication from the Interim Public Works Director recommending approval of Change Order No. 1 in the amount of $23,502.50 for the Resurfacing Various Roads, Phase IV Project. This change order reflects the estimated cost to adjust manholes and overlay Lakewood Drive which was utilized to install a sanitary sewer system. This overlay was a stipulation of the permit approval for the sanitary sewer work. Funds for this change order should come from Augusta-Richmond Utilities. Current project contingencies show a balance of $153,143.00, was read. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted with Mr. Todd voting "Present". Communication from Engineering Services Manager regarding approval of a construction contract in the amount of $52,753.00 from J. D. Haire Construction, Inc. regarding the relocation and vertical change in direction of 12" water main for Belair Road Extension Project, was read. Mr. Brigham: I move we approve it. Mr. Handy: I'll second it. Motion adopted unanimously. Communication from the Asst. Director of Utilities Department requesting approval of Change Order #1 for the Constructed Wetlands Project at the Wastewater Treatment Plant, was read. Mr. Wiedmeier: There are five elements to this change order and the total cost is $100,950. Mr. Brigham: I move we put it on the floor for discussion. Mr. Handy: Second. Mr. Brigham: Is this funded by sales tax? Mr. Wiedmeier: Funds are budgeted in the sales tax for this. After a short discussion, the motion was adopted unanimously. Communication from the Asst. Director of Utilities Department requesting consideration of Change Order #1 for the Replacement of Discharge Valves Project at the wastewater Treatment Plant, was read. Mr. Wiedmeier: We're suggesting that we change the form of I payment in the contract for this work to a cost plus 20% and we will keep up with the contractor's time and materials and pay on that basis. The work will require two plant shutdowns and will be performed on Sunday mornings when flows are the lowest. Mr. Todd: How long will there be a shutdown? Mr. Wiedmeier: Hopefully no more than two hours and it would be an additional amount of $28,600. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. Mr. Oliver: We have a request from the Solid Waste Director to approve a bid to lease a 30-ton articulated dump truck for the Landfill. The Board has never approved this lease but a purchase order was issued to authorize this to be done and there was not appropriate supporting documentation done to allow us to enter into the lease. Mr. Smith: This was bid on Sept. 24 and SMA Stith Equipment was the low bidder. A purchase order was issued on October 10 I and the unit was delivered to the Landfill on Nov. 14. However, , there was no Committee or Commission approval on this even though it was the low bid. We're asking that you accept the low bid in the amount of $4,432.78 per month for 48 months. This was approved in the 1996 budget. Mr. Brigham: I move we add this to the agenda. Mr. Handy: Second. Motion adopted unanimously. Mr. Brigham: I move that we approve this. Mr. Handy: Second. Motion adopted unanimously. Mr. Mays: Are you talking about the entire block on the Laney Walker item or just the Laney Walker side? Mr. Brigham: You're talking about the entire project. Mr. Mays: Some of the residents in this area cannot move because of their age and their non-mortgage status and I would hope the Board would take that into consideration as they proceed. I I I I Mr. Brigham: I don't think we would do anything different on the Board of Health than the Board of Commissioners would do in purchasing the 1% as far as any relocation money or anything else. I think if we are going to have a policy that's going to change and pay relocation money, then we as a Commission must address that issue. I don't think today is the time to do that. Mr. Mays: make it a part in any part of who are asking I agree that today is not the time but wanted to of the record inasmuch as that was not coming up the records I could find. There are just people questions about it. Mr. Todd: I think that it is a valid issue because we are talking about relocating a total block of individuals and we should consider their needs in this. I'm sure it will be discussed in the regular meeting when the recommendation is made. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM