HomeMy WebLinkAbout12-09-1996 Meeting
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - December 9, 1996
3:00 P. M.
PRESENT: Hons. Larry E. Sconyers, Mayor; Powell, Chairman;
Handy and J. Brigham, members; Jim Wall, Attorney; Randy Oliver,
Administrator; Cheryl Nelson, Finance Department; Max Hicks,
Utilities Department Director; Tom Wiedmeier, Asst. Director of
Utilities Department; Mike Greene, Acting Public Works Director;
Drew Goins, Asst. Com. of P.W. & Director of Engineering; David
Smith, Landfill Director; Lena Bonner, Clerk of Commission; Nancy
Morawski, Deputy Clerk of Commission and Belinda Brown of the
Clerk's Office.
ABSENT: Hon. Moses Todd, Vice-Chairman.
Also Present: Sylvia Cooper of the Augusta Chronicle,
George Eskola of WJBF Television and Gale Mino of WBBQ Radio.
Communication from the Acting Public Works Director
requesting execution of the contract documents and proper bonds
for the Paving Various Roads Phase V Project with APAC - Georgia,
Inc. in the amount of $1,062,060.05, was read.
Mr. Handy: I so move.
Mr. Brigham: Second.
Motion adopted unanimously.
Mr. Oliver: We might like to in the future consider the
award of the bid and execution of the contract at the same time
and then the bond and insurance information becomes an
administrative policy.
Mr. Chairman: I don't have a problem with that.
Mr. Greene: Sometimes the bond documents are a problem. We
have no problem with that but we need to know when these are
approved so the contractor can go to work.
Mr. Oliver: We'll come up with a policy and bring it back
to you.
Communication from Harry D. Revell regarding approval of
option to purchase easement on Parcel 188, Tax Map 87-2 of the
Hyde Park & Aragon Park Drainage Improvement Project which is
owned by Bracy Enterprises. The appraised amount and the option
amount are both $275.00, was read.
Communication from Harry D. Revell regarding approval of
option to purchase easement on Parcel 158, Tax Map 87-4 of the
Hyde Park & Aragon Park Drainage Improvement Project which is
owned by Terry Thompson and Eva D. Thompson. The appraised
amount and the option amount are both $130.00, was read.
Communication from Harry D. Revell regarding approval of
option to purchase easement on Parcel 13, Tax Map 88-1 of the
Hyde Park & Aragon Park Drainage Improvement project which is
owned by Johnnie Mae Walker. The appraised amount and the option
amount are both $175.00, was read.
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Mr. Wall: We recommend approval on all of these.
Mr. Handy: I so move.
Mr. Brigham: Second.
Motion adopted unanimously.
Communication from Harry D. Revell regarding approval of
condemnation of Parcel 176 (Tax Map 87-2) of the Hyde Park &
Aragon Park Drainage Improvement project, which is owned by
Lonnie Moore and/or Aaron Ware. The ,~ppraised value of the
easement is $226.00, was read.
Mr. Handy: I so move.
Mr. Brigham: Second.
Motion adopted unanimously.
Communication from Harry D. rtevell regarding approval of I
condemnation of Parcel 161 (Tax Map 8i-4) of the Hyde Park &
Aragon Park Drainage Improvement Project, which is owned by
Robinstine Stokes. Mrs. Stokes is not pleased with the project
in general and refuses to sign the option. The appraised value
of the easement is $155.00, was read.
Mr. Handy: I so move.
Mr. Brigham: Second.
Motion adopted unanimously.
Communication from the Asst. Com. of P.W. & Director of
Engineering submitting bids for the National Science Center's
Fort Discovery Entrance as follows:
Bidder Cost
APAC-GA, Inc. $ 325,420.35
Mabus Construction Co. 338,897.47
Nordmann Contracting 346,580.00
Blair Construction 379,849.20
R.E. Shearer Construction Co. 385,088.00
We have reviewed the proposals submitted and found them to be in
order. We, therefore, recommend the contract be awarded to the
low bidder, APAC-GA, Inc. at a cost of ~325,420.35 and the con- I
tracts be executed accordingly. If approved by the Commission,
please be advised that the funds for this project have been
allocated in the Special Purpose 1% Sales Tax Fund, Phase III,
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was read.
Mr. Handy: I so move.
Mr. Brigham: Second.
Motion adopted unanimously.
Communication from the Utilities Department Director stating
the hydraulic network analysis revealed the need for a 20" water
line along Barton Chapel Road to connect the elevation 630 water
system to the elevation 598 water system. This would provide for
a maximum day rate of transfer of approximately 3 million gallons
to the Tobacco Road/Georgetown areas. This would also provide
for flow from the elevation 598 system to the elevation 630
system in the event of an emergency situation in the 630 system.
Southern Partners, Inc. has already performed some survey and
design work along Barton Chapel Road for road intersection
improvements. Considering their previous work in the area, we
requested a proposal from Southern Partners to perform the
engineering work in surveying, designing and preparing
construction plans and documents for .the proposed 20" water line.
Attached is a copy of their scope of work and lump sum proposal
for $54,200. We recommend awarding the engineering contract to
Southern Partners, Inc. for the fee of $54,200, was read.
Mr. Handy: I so move.
Mr. Brigham: Second.
Motion adopted unanimously.
Communication from the Utilities Department Director
submitting a proposed policy regarding the extension of water and
sewer service, was read.
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proposed Policy
Requests for extension of service shall be addressed, in
writing, to the Director of Utilities. Each request shall
include the names and addresses of all those desiring to be
served by the proposed extension.
The Director will determine if the requested extension of
service can be appropriately installed by Utilities
Department forces. Factors to be considered in making this
determination will include magnitude and complexity of the
proposed extension.
The cost of materials for 'the proposed extension will be
estimated by Utilities Department staff. Labor and use of
equipment will not be included in the estimated cost of the
extension of service.
The anticipated increase in revenue that would be generated
by the extension will be estimated for a 3 year period and
credited against the materiul cost. For each residential
customer, this credit will be $417.96 for water service and
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4.
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$588.96 for sewer service. Tap fees and service fees for
each address included in the request will be collected and
credited against the cost of the extension, and an account
will be established for each requestJr.
If the material cost of the extension exceeds the
anticipated revenues described in #4 above, the requesters
will be required to provide the difference.
Each request for extension of service will be presented to
the Engineering Services Committee for approval prior to
installation.
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Mr. Oliver: I think we may neec to look at this policy. We
may not want to hold it up at this time but we can look at it and
possibly come up with a better one.
Mr. Brigham: I move that we accept this policy.
Mr. Handy: Second.
Motion adopted unanimously.
Communication from the Utilities Department Director stating
Pineview Baptist Church has requested that sewer service be
extended to their facility. As shown on the attached sketch the
requested service would require 3 manholes and 300' of 8" sewer
line. As a consequence of this line, t,he property owned by I
George Perkins, Sr. would also be able to have sewer service.
This is an extension that could be constructed by Utilities
Department personnel. Materials for this job would cost
approximately $3,177.00. Attached is a cJst analysis showing the
estimated 3-year income from service cherges for two commercial
customers and from 2 sewer tap fees. Giving credit for this
estimated income leaves $524.60 of materials cost to be shared by
Pineview Baptist Church and George Perkins, Sr. The total
initial cost to each customer would b9 ~787.30. We request your
concurrence in extending this service and charging Pineview
Baptist and George Perkins $787.30 each, was read.
Mr. Handy: I so move.
Mr. Brigham: Second.
Motion adopted unanimously.
Communication from the Utilities Department Director stating
the Hydraulic Network Analysis Report by ZEL Engineers was
submitted to the Engineering Services Committee on November 11
and to the full Commission on November 19. The purpose of the
original combined hydraulic network analysis was to set up the
computer model of the combined systems and to investigate the
most cost effective connections between the two systems. That I
purpose has been achieved; however, vie now need to perform an
in-depth analysis of the sub systems to properly plan short-term
and long-term supply and distribution needs. Attached is a copy
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of a proposal from ZEL Engineers to extend the study and prepare
a comprehensive capital improvements program for the Augusta-
Richmond water system. We recommend al,ard of the contract in the
proposed amount of $72,000, was read.
Mr. Brigham: I so move to get it on the floor for
discussion. Are you giving ZEL an exclusive on this?
Mr. Handy: Second.
Mr. Hicks: On this we are. They are set up to run
hydraulic analyses more than other local people are but when it
comes to design, companies such as Southern Partners and
Cranston, Robertson & Whitehurst and others can do that.
Mr. Handy: Could we invite others to participate and then
let them say they cannot do it?
Mr. Hicks: Yes, sir.
Motion adopted unanimously.
Communication from the Engineering Services Manager
requesting payment of an invoice in the amount of $2,955.00 to
James G. Swift & Associates for work involving the Highpointe
Trunk Sanitary Sewer Project, was read.
Mr. Hicks: This involves field engineering time and the
preparation of an easement plat and we recommend approval.
Mr. Handy: I so move.
Mr. Brigham: Second.
Motion adopted unanimously.
Communication from the Engineering Services Manager
requesting approval of a change order regarding the Spirit Creek
Wastewater Treatment Plant Expansion. These additional costs are
primarily due to engineering services required as the result of
the failed pond liner and late completion of the project, was
read.
Mr. Wall: Weren't we going to w:lit on this? There were
some questions as to who was responsJble as far as the liner was
concerned. We have a delay claim and they have submitted a
request for additional time. I thought we would hold this until
we got a response.
Mr. Hicks: There was a question as to whether M. B. Kahn
would be responsible for any of the engineering costs. We can
postpone it if you like.
Mr. Brigham: I move that we postpone this.
Mr. Handy: Second.
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Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting
was adjourned.
Lena J. Bonner
Clerk of Commission
NWM
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