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HomeMy WebLinkAbout11-25-1996 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - November 25, 1996 4:00 P. M. PRESENT: Hons. Larry Sconyers, Mayor; Powell, Chairman; Todd, Vice-Chairman; J. Brigham, member; Jim Wall, Attorney; Jim Leiper, Environmental Engineer; Jack Murphy, Public Works Department; Mike Greene, Interim Public Works Director; Harry Hartley, Asst. Director of Public Works; Drew Goins, Asst. Corn. of P.W. & Director of Engineering; Max Hicks, Augusta-Richmond Utilities Department Director; Torn Wiedmeier, Augusta-Richmond Utilities Department Interim Asst. Director; Cheryl Nelson, Finance Department; Lena Bonner, Clerk of Commission; Nancy Morawski, Deputy Clerk of Commission and Belinda Brown of the Clerk's Office. ABSENT: Hon. Freddie Handy, member. Also Present: Sylvia Cooper of the Augusta Chronicle, Gale Mino of WBBQ Radio and Hon. Ulmer Bridges, Commissioner. The Clerk: We have two addendum items for the agenda. Mr. Todd: I move that we add them. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Environmental Engineer requesting acceptance of the proposal and approval of the contract with Landgas Development Corporation for landfill gas extraction at the Deans Bridge Road Landfill, was read. Mr. Todd: I so move. Mr. Wall: We have reviewed the contract and find it to be in order. Mr. Brigham: Second. Motion adopted unanimously. Mr. Bridges: Could I have the record show that even though I am not on the Committee, I was present and took no part in the discussion. Communication from the Environmental Engineer requesting acceptance of the proposal and authorizing work by Conestoga- Rovers & Associates for oversight of the removal of underground storage tanks at the Central Shop at a cost not to exceed $6,640, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. I Communication from the Director of Augusta-Richmond utilities Department stating at the meeting of 5/13/96 the Engineering Services Committee received the attached "Summary of 42" Raw Water Line Report". At that time the recommendation from the engineers was to rely upon the existing 30" and 36" lines for 1996 and to initiate an inspection and partial replacement of the 42" line as soon as possible. The report also recommended a supplemental line along an alternate route to maintain the desired stand-by capability and reliability of the raw water supply. Funding for a supplemental 60" Raw Water Line is contained in the 1996 Bond Issue recently approved by the commission. Funding for the inspection and partial replacement of the 42" line is available from the Urban Renewal and Extension funds as budgeted for 1996. Specifically, there remains $970,000 budgeted for Raes Creek Trunk Sewer Improvements which will not be needed due to the funding provided by the Bond Issue for such improvements. We propose to designate $500,000 for inspection and partial replacement of the 42" Raw Water Line and $470,000 for cleaning and rehabilitation of the Raes Creek Sewer Line. We are hereby requesting that a budget of $500,000 be set for the interior investigation, construction of access manhole, repair of damaged pipe, and construction of a direct connection to the 36" Raw Water Line in the vicinity of the Raw Water Pumping Station. We also request that ZEL Engineers be authorized to proceed with the design of the required access manholes, connection to the 36" line and the inspection of the line by the Openaka Corporation, was read. I Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Asst. Com. of P.W. & Director of Engineering stating it has come to the attention of the Engineering Department that a small area on Ellis Street between 6th Street and Monument Street has combined sanitary and storm sewers. With approval of the Commission, we propose to accomplish the separation with in-house forces with materials costing $2,000.00. If approved by Committee, please be advised that the funds for this project can be allocated from the Special 1% Sales Tax, Phase III Fund, Misc. Street and Drainage Funds, was read. Mr. Todd: I so move. Mr. Brigham: Second. I Motion adopted unanimously. I I I Communication from the Asst. Com. of P.W. & Director of Engineering stating WKZK Radio Station located on Milledge Road occupies approximately two acres of land behind Westview Cemetery. The lease agreement between the station and Augusta- Richmond County has expired. The station manager, Mr. Garfield Turner, has expressed an interest in securing a lease which will allow the radio station to construct a new building on the property and upgrade their facilities. The Engineering Department has been working with Mr. Turner and the Georgia Power Company about proposed building sites, as the property is impacted by a 115 KV transmission line. A proposed location for the new building has been chosen and Mr. Turner is now requesting to renew the property lease. Mr. Turner has requested a ten year lease with two five year options. We have reviewed the request and would recommend the Commission authorize the County Attorney to prepare the appropriate lease agreement. If approved we would recommend an annual rental of $1,200.00 per year for the first ten years and $1,400.00 and $2,000.00 respectively for the two five year options, was read. Mr. Todd: I'd like to know what type of building he is planning and how this might impact the immediate area as well. After a short discussion, Mr. Brigham: a motion that we receive this as information questions answered and brought back to us. I'd like to make until we get some Mr. Chairman: I'll second that motion. Motion adopted unanimously. Communication from the Public Works Director requesting execution of the contract documents and proper bonds with Beam's Pavement Maintenance Company, Inc. in the amount of $309,766 for the General Roadway and Drainage Improvements, Phase I Project, was read. Mr. Brigham: I so move. Mr. Todd: Second. Motion adopted unanimously. Communication from the Director of Augusta-Richmond Utilities Department stating the attached plat shows the Kimberly Clark Tract and the two sites being considered for a water treatment plant. The Kimberly Clark property drops approximately 170 feet from Highway 56 to the area along the railroad paralleling McBean Creek. If the treatment plant is located at the higher elevation, all the wells would have to pump up to the plant and the pumping cost would be greater than if the plant were located at the lower elevation. However, there will be increased cost for an access road from the treatment plant running approximately parallel to the railroad from McBean to the Kimberly Clark Site if the plant is located near McBean. We have asked James G. Swift and Associates for a proposal to analyze the two locations and prepare a report setting forth the results of their analysis. Attached is a copy of their proposal which lists the scope of work and sets forth their fee of $6,400.00. We recommend award of a contract to James G. Swift and Associates in the amount of $6,400 for the analysis and report, was read. I Mr. Todd: I so move. Mr. Chairman: Second. Motion adopted unanimously. Communication from the Attorney regarding the possible condemnation of access through property adjoining Flagler Road, was read. Mr. Wall: We met with the group this morning and the neighborhood association is meeting tonight to let us know their reaction to it. Mr. Todd: I move that we receive it as information and pass it on to the full Commission. Mr. Chairman: Second. Motion adopted unanimously. I Communication from Harry D. Revell requesting approval of option to purchase easement on Parcel 9, Tax Map 88-1 of the Hyde Park and Aragon Park Drainage Improvement Project which is owned by Joseph Lawrence. The appraised amount and the option amount are both $25.00, was read. Communication from Harry D. Revell requesting approval of option to purchase easement on Parcel 47, Tax Map 88-1 of the Hyde Park and Aragon Park Drainage Improvement Project which is owned by Cleveland Jones and Rosa Mae Jones. The appraised amount and the option amount are both $100.00, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Public Works Director submitting a list of roads as candidates for the 1997 LARP Program. Approval is recommended so this list can be submitted to the Georgia Department of Transportation, was read. Mr. Todd: I so move. I I I I Mr. Chairman: Second. Motion adopted unanimously. Communication from the Interim Assistant Director of Augusta-Richmond utilities Department stating punch list items have recently been completed on the inflow equalization project at the Wastewater Treatment Plant. This project was constructed to equalize wet weather and daily flow variations and has been substantially complete since early 1994. The utilization of these facilities has contributed significantly to our ability to maintain permit compliance; the Plant has now met its discharge limits for 20 consecutive months. Enclosed is a communication from the project engineer regarding the final change order. We request approval of the final change order for this project in the amount of $100,766. Following is a tabulation of project construction costs: Original contract: $4,222,915 Change Order #1: 87,492 Final Change Order: 100,766 Total Contract Cost: $4,411,173 The original contract was funded with a 4% State Revolving Loan while the change orders are being paid from the Water and Sewer Renewal and Extension Fund. There remains $33,695 to be paid on Change Order #1 and with the final change order of $100,766, final payment from Augusta-Richmond County totals $134,731. Adequate funds are available in the Water and Sewer Renewal and Extension Fund, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Interim Engineering Services Manager requesting approval of a change order for the Kissingbower Road Area Sanitary Sewer Extension. This contract addition is requested due to numerous requests for public sewerage within the areas shown attached to the change order form. The original project, which has recently been completed but not closed out, only served the Lakewood and Edwards Drive area. If approved, these additional phases of sewer extension would accommodate all parcels (not currently serviced) in the immediate area north of Kissingbower Road. The area south of Kissingbower Road not serviced (shown as Phase IV) is quite large. This department proposes this area to be designed and constructed under a separate contract, was read. Mr. Todd: I so move. Mr. Chairman: Second. Motion adopted unanimously_ Mr. Greene gave an update on the deceleration and acceleration lanes at Pepperidge Drive and Highway 25. I Mr. Greene: We have $175,000 in the budget for this project. We have three parcels of right-of-way involved in this. One is a local owner, the second property owner lives in California and the third is military and they are stationed in Germany. There will be a county contract on this subject to us obtaining all the right-of-way. On the matter of the left turn lane at Old Waynesboro Road and Tobacco Road, Mr. Murphy has a concept design but at this time is unfunded. Mr. Murphy presents for the left turn lane. approximately $200,000. the Committee with the design concept He noted that the project would cost Mr. Todd: I move that we look for funding for this project and proceed with it when Georgia DOT gives us the go-ahead. . Mr. Brigham: Second. Has the Fire Department agreed to this? Mr. Murphy: Originally the Chief was against it because he wanted to have all the access that he could. We haven't talked with him at this point but we will. Mr. Todd: We'll amend the motion to include that. I Motion adopted unanimously. The Committee next considered the sub-committee report regarding the matter of neighborhood cleanups. Mr. Todd: The Committee met and neighborhoods want to have a procedure where they can notify someone in advance when they want to have a cleanup with a waiver of the fees. The recommendation was that this should be channeled through Augusta Clean and Beautiful who would handle the waiver when it is necessary to do one and also the County Administrator could handle a waiver with advance notice. I would so move that we go with this recommendation. Mr. Brigham: I'll second that recommendation. Mr. Chairman: I have one concern. We seem to have an increasing number of remote dumps and we need to discuss how we can combat this problem. Mr. Todd: Let's do a sub-committee on the remote dumps and it could pretty much be the same committee. Mr. Chairman: We'll reappoint this sub-committee to look at the remote dumps and include a representative from the Sheriff's Department. I I I I Motion adopted unanimously. The Committee next considered the matter of recycling rubber tires. Mr. Todd: We had someone who worked making rubber tires into roofing materials. He is located in Wisconsin and I'm going to pass this material on to Mr. Leiper to look at. I move that Mr. Leiper look at it and see if it would be feasible and report back to us. Mr. Brigham: Second. Motion adopted unanimously. The Committee next heard a report from the sub-committee regarding the privatization of the Sanitation Department. Mr. Goins: The sub-committee recommends that the bid be awarded to the low bidders in each section for a two-day trash collection pickup and a one day for the yard waste leaves and limbs. Mr. Brigham: I would like to have this put forth in the form of a motion. Mr. Todd: Second. Mr. Chairman: I'm not prepared to vote in favor of it today because I haven't had enough time to study it but I think you've done a good job with it. Motion adopted with the Chairman voting "No". Mr. Chairman: This goes forward with no recommendation. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM