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Home My WebLink About10-07-1996 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - October 7, 1996 4:00 P. M. PRESENT: Hons. Larry Sconyers, Mayor; Powell, Chairman; Todd, Vice-Chairman; Handy and J. Brigham, members; Max Hicks, Director of Utilities Department; Tom Wiedmeier, Supt. of Water Pollution Control; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Charles Dillard, Interim Administrator for Operations; Millard Gooding, Public Works Director; Jack Murphy and Mike Greene of the Public Works Department; David Smith, Solid Waste Manager; Jim Leiper, Environmental Engineer; Cheryl Nelson of the Finance Department; Barry Smith, Director of Trees & Parks Department; Lena Bonner, Clerk of Commission-Council and Nancy Morawski, Deputy Clerk of Commission-Council. Communication from Harry D. Revell regarding approval of an option for easement on Project Parcel 51, Tax Map 139:339 of the Sand Ridge Estates Drainage Improvement project which is owned by Molly A. Diggs and Amaziah Diggs, Sr. The appraised value and the option amount are both $125.00, was read. Communication from Harry D. Revell regarding approval of an option for easement on Parcel 6, Tax Map 88-3 of the Hyde Park & Aragon Park Drainage Improvement Project which is owned by Nellie K. Booker. The appraised value and the option amount are both $25.00, was read. Communication from Harry D. Revell regarding approval of an option for easement on Parcel 52, Tax Map 88-1 of the Hyde Park & Aragon Park Drainage Improvement Project which is owned by Earl Eubanks. The appraised value and the option amount are both $25.00, was read. Mr. Handy: I move for approval. Mr. Todd: Second. Motion adopted unanimously. Communication from the Asst. Com. of P.W. & Director of Engineering stating we recently received bids on replacement items for downed street lights on various streets. Listed below is a tabulation of bid items: Diversified Supply Cameron & Ireland Barkley Electric Electrical Equipment GE Sternberg Double Arm Pole & Fixture No Bid 2,051.00 1,935.28 1,962.50 1,924.95 200 Watt Lamps No Bid 12.50 12.82 11.49 13.20 Hadco Pole I & Fixture No Bid 1,550.00 1,820.00 1,846.00 1,555.95 175 Watt Lamps No Bid 12.50 18.97 21.32 39.00 Standard Sternberg Pole No Bid 483.00 454.33 463.00 459.00 Standard Sternberg Fixture No Bid 480.00 451.18 460.00 456.00 150 Watt Lamps No Bid 12.00 9.21 10.70 13.20 We have reviewed the bids received and find them to be in order. We therefore recommend the low bidder as follows: BIDDER COST PER EA. TOTAL ITEM Sternberg Double Arm Pole & Fixture G.E. 20 @ 1,924.95 $38,499.00 I 200 Watt Lamps Electrical Equipment 40 @ 11.49 459.60 Standard Sternberg Pole Ireland Electric Co. 40 @ 454.33 18,173.20 Standard Sternberg Fixture Ireland Electric Co. 40 @ 451.18 18,047.20 150 Watt Lamp Ireland Electric Co. 40 @ 9.21 368.40 $75,547.40 We have consulted with the Finance Department and were advised to charge this material cost to Risk Management General Fund Account #14-4066-60-0701, was read. Mr. Goins: if we can do so these poles and We recover the costs from the insurance company through Risk Management. We also make repairs to fixtures if we can. Mr. Chairman: I'll second the motion. I~ Mr. Todd: I move that we approve it to get it on the floor. I I I Mr. Todd: I think we should be able to find something more durable that can be repaired. Mr. Goins: This is about a two-year expenditure for maintenance since we didn't replace many poles in 1995. For every pole we put up we pay less money in power costs because we maintain that pole and fixture and we don't pay Georgia Power and save about $6.00 per month for each pole. Mr. Todd: I'm going to amend my motion to have the funding source come from the urban service district street light fund. Mr. Chairman: I'll accept that. Mr. Goins: We budgeted for this replacement and the Comptroller took that out and suggested that these replacement costs come from Risk Management. Mr. Todd: I think it should come from the street light fund. Mr. Brigham: How many poles do we have up? Mr. Goins: About 2,500. Mr. Brigham: I think we have some money in Risk Management that we have from collections and I think that portion as a minimal should come from Risk Management to the point where we have funds for replacement. Mr. Todd: I'll accept that as an amendment. Mr. Chairman: If these poles are being torn down, then it's damaging someone's car. I think we should put some effort toward finding these hit and run drivers and we have a hit and run specialist over at the Sheriff's Department who we should make aware of this situation and call him in when this happens. Motion adopted with Mr. Brigham voting "No". Mr. Chairman: Mrs. Bonner, could we send a memo to Risk Management and ask them to give a little extra attention to these poles that are being knocked down as far as the collec~ion process? The Clerk: And advise them about the funding? Mr. Chairman: Yes. Communication from Augusta/Richmond Clean & Beautiful, Inc. requesting approval as a non-profit user of the Augusta-Richmond County Landfill, was read. Mr. Todd: I so move. Mr. Brigham: Second. I Mr. Smith: The non-profit fee is $20.50. Motion adopted unanimously. Communication from Harry D. Revell regarding approval of an option for easement on project Parcel 48 of the Sand Ridge Estates Drainage Improvement Project which is owned by Lamont R. Smith and Renee M. Smith. The appraised value and the option amount are both $122.00, was read. Communication from Harry D. Revell regarding approval of an option for easement on Parcel 16, Tax Map 88-1 of the Hyde Park & Aragon Park Drainage Improvement Project which is owned by Estate of Alice Wilkerson. The appraised value and the option amount are both $95.00, was read. communication from Harry D. Revell regarding approval of an option for easement on Parcel 17, Tax Map 88-1 of the Hyde Park & Aragon Park Drainage Improvement project which is owned by Barton Investment Co. The appraised value and the option amount are both $275.00, was read. Communication from Harry D. Revell regarding approval of a counteroffer option for easement on Parcel 53, Tax Map 88-1 of I the Hyde Park & Aragon Park Drainage Improvement Project which is owned by Freddy Font. The appraised value of the easement is $350.00 and the option amount is $550.00, was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Director of Utilities Department stating north of Lake Olmstead where Raes Creek discharges into the Augusta Canal there is a canal water control structure known as the Long Gate Spillway. A 5' wide concrete platform approximately 348' long runs the length of the spillway to provide access to the discharge gate operating mechanisms. Several years ago vandals broke the 1 1/1" diameter pipe handrails. This is an unsafe condition since there is a drop of approximately 22 feet to a concrete spillway on one side of the platform. Our operators walk across the platform while lubricating the gate operating mechanism and while inspecting along the canal. Walkers and bicyclists cross the platform regularly. Last year we had planned to have a new handrail constructed but the project died for lack of funds. Attached is a copy of a letter from Sandra Wright of Risk Management I regarding a letter from a citizen regarding the hazard and expressing their support for constructing a handrail along the . platform. We learned last year that this handrail should be I I I design to meet the requirements of the Standard Building Code and that the Canal Authority would participate in the cost of the handrail. We asked Cranston, Robertson & Whitehurst for a proposal to design such a handrail and to prepare construction plans and specifications for the project. Attached is their proposal for a total of $2,360.00 to perform the design work and prepare the construction documents. We recommend awarding the contract to Cranston, Robertson & Whitehurst for this engineering work, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Director of Utilities Department stating the 1996 budget has $870,000 allocated for water and sewer line replacement and extensions in the Fleming Heights area. The area affected is shown on the attached sketch. We requested a proposal from Cranston, Robertson & Whitehurst to perform the design work and prepare the construction plans and specifications for the project. Attached is a copy of their proposal to perform the work for a lump sum fee of $51,534.00 including the surveying and field work. We recommend awarding the engineering contract to Cranston, Robertson & Whitehurst for the fee of $51,534.00, was read. Mr. Handy: I so move. Mr. Todd: I'll second it to get it on the floor. Motion adopted unanimously. Communication from the Director of Utilities Department stating Travis Street, Woodward Avenue, et al situated immediately south of Tobacco Road have 3" water lines that offer no fire protection to this residentially developed area. We propose to construct a system of 8" and 6" lines with fire hydrants to provide proper service to the area. We requested a proposal from James G. Swift & Associates to perform the design work and prepare the construction plans and specifications for the project. Attached is a copy of their proposal to perform the work for a lump sum fee of $37,800.00 including the surveying and field work. We recommend awarding the engineering contract to James G. Swift & Associates for the fee of $37,800.00, was read. Mr. Handy: I so move. Mr. Todd: Second. Motion adopted unanimously. Communication from the Director of Utilities Department stating an interest has been expressed in making a minor change in handling the sewer billing for residential customers. The ordinance now provides that the sewer bill will be based on the December, January and February average water consumption. If a December, January and February average has not been determined, then the sewer bill will be based on the current month water consumption of $15.50, whichever is less. If the winter average consumption has been calculated, the interest is to have the sewer bill be based on the current month consumption or the winter average consumption, whichever is less. If the winter average has not been calculated then the sewer bill would be determined just as the ordinance currently states. The bill would be based on current consumption or $15.50 whichever is less, was read. Mr. Wall: This may involve a lot of paperwork at this particular time with the bond issue. Mr. Hicks: It would not be a problem to wait until after the bond issue. Mr. Todd: I move that we receive this as information. I Mr. Brigham: I make a substitute motion that we accept this as information and refer it to the Attorney to bring us back the appropriate amendment ordinance at the time that he has available I to do something like that. Mr. Todd: I withdraw my motion and second that. Motion adopted unanimously. Communication from the Asst. Com. of P.W. & Director of Engineering stating the Commission-Council in their September 17, 1996 meeting awarded Thompson Building Wrecking Co., Inc. the demolition of Village Square Apartments at the low bid amount of $442,299.00. The contract documents have been executed by the low bidder and returned along with proof of insurance and all necessary bonds. We are requesting that the contract documents be executed on behalf of the government and a Notice to Proceed be issued, was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Asst. Com. of P.W. & Director of Engineering stating the Commission-Council recently received bids for the 1996 Resurfacing Program. Attached is a list of the I streets to be resurfaced. Listed below is a tabulation of the bids received: I I I Bidder Cost APAC-GA, Inc. $ 171,612.00 Blair Construction, Inc. No Bid Knox-Rivers Construction Co. No Bid We have reviewed the proposals submitted and found them to be in order. We, therefore, recommend the contract for resurfacing be awarded to the low bidder, APAC-GA, Inc., at a cost of $171,612.00 and the contracts be executed accordingly. If approved by the Committee, please be advised that the funds for this project have been allocated in the Special 1% Sales Tax, Phase III Fund, was read. street Ellis St. Bransford Ave. Richmond Ave. Baker Ave. 13th St. 13th St. Conklin Ave. Mill St. Blount Ave. Harper & 15th Highland Ave. & W'Boro Rd. Street List Limits 13th to 14th St. Beman St. to Baker Ave. Winter St. to Troupe St. Central Ave. to Walton Way Florence st. to Mauge St. W'Boro Rd. to Florence St. Mill St. to Augusta Ave. W'Boro Rd. to Florence St. W'Boro Rd. to Florence St. Intersection Intersection Mr. Handy: I so move. Mr. Todd: Second. Motion adopted unanimously. District 1st 1st 3rd 2nd 2nd 2nd 2nd 2nd 2nd 1st Length 0.15 mi. 0.25 mi. 0.22 mi- o . 66 mi- 0.07 mi. 0.14 mi. 0.22 mi- 0.14 mi- o . 13 mi- 3rd ADJOURNMENT: There being no further business, the meeting was adjourned. NWM Lena J. Bonner Clerk of Commission-Council