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HomeMy WebLinkAbout09-23-1996 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - September 23, 1996 4:00 P. M. PRESENT: Hons. Larry E. Sconyers, Mayor; Powell, Chairman; Todd, Vice-Chairman; J. Brigham, member; Charles Dillard, Interim Administrator for Operations; Max Hicks, Utilities Department Director; Tom Wiedmeier, Supt. of Water Pollution Control; Mike Green of the Public Works Department; Millard Gooding, Public Works Director; Jim Wall, Attorney; Jim Leiper, Environmental Engineer; Homer Moore, Traffic Engineering Department; Drew Goins, Asst. Com. of P.W. & Director of Engineering; David Smith, Solid Waste Manager; Lena Bonner, Clerk of Commission-Council and Nancy Morawski, Deputy Clerk of Commission-Council. ABSENT: Hon. Freddie Handy, member. Also Present: Sylvia Cooper of the Augusta Chronicle, George Eskola of WJBF Television and Hon. Ulmer Bridges, Commissioner. Communication from Harry D. Revell requesting approval of an Option for Easement on Project Parcel 53 of the Sand Ridge Estates Drainage Improvement Project which is owned by Arthur L. Thomas. The appraised value and the option price are both $371.00, was read. Communication from Harry D. Revell requesting approval of an Option for Easement on Project Parcel 49 of the Sand Ridge Estates Drainage Improvement Project which is owned by Frances R. Askew. The appraised value and the option price are both $363.00, was read. Communication from Harry D. Revell requesting approval of an Option for Easement on Project Parcel 45 of the Sand Ridge Estates Drainage Improvement Project which is owned by Jeffrey K. Rasberry, Sr. and Angelique Louis. The appraised value and the option price are both $1,422.00, was read. Communication from Harry D. Revell requesting approval of a counteroffer Option for Easement on Project Parcel 34 of the Sand Ridge Estates Drainage Improvement Project which is owned by Mae O. Seeley and Lillie M. Warren. The appraised value of this easement is $105.00 and the $50.00 increase on the option is for shrubbery located in the easement area that was not noticed when the appraisal was prepared, was read. Communication from Harry D. Revell requesting approval of an Option to Purchase Project Parcel 50 of the Sand Ridge Estates Drainage Improvement Project which is owned by Edward and Beverly Franklin. The appraised value and the option amount are both $392.00, was read. Communication from Harry D. Revell requesting approval of an Option to Purchase project Parcel 56 of and Sand Ridge Estates Drainage Improvement project which is owned by Sand Ridge, Inc. The appraised value and the option amount are both $309.00, was read. I Communication from Harry D. Revell requesting approval of an Option to Purchase Project Parcel 55 of the Sand Ridge Estates Drainage Improvement Project which is owned by Henrietta and Jerry C. Bennett, Jr. Sand Ridge Inc. The appraised value and the option amount are both $68.00, was read. Communication from Harry D. Revell requesting approval of a counteroffer Option to Purchase Project Parcel 57 of the Sand Ridge Estates Drainage Improvement Project which is owned by David E. Upky and Myong S. Upky. The appraised value is $311.00 and option amount is $500.00. The difference of $189.00 is because two Bradford Pear trees approximately four feet tall and three Crepe Myrtles approximately three feet tall were not included when the appraisal was made, was read. Mr. Todd: I move we approve these. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Solid Waste Manager stating after a I review of existing and proposed land use at the Deans Bridge Road Solid Waste Landfill, we have determined there is an abundance of soil at the site which must be removed. We have determined the most economical way to remove and dispose of this material is by commercial sale of the excess soil. The sale of soil at market price would provide additional income for this department as well as meet the operational/developmental requirements for soil balancing at the site, was read. Mr. Todd: I so move that we authorize the documents be drawn up for the sale of this soil. Mr. Brigham: I'll second. Motion adopted unanimously. Communication from the Director of the Augusta-Richmond Utilities Department requesting payment of an invoice from Cranston, Robertson & Whitehurst in the amount of $5,936.25 for engineering services rendered in connection to the emergency sewer replacement and road repairs on Highway 25 and Butler Creek. At the regular Commission meeting on March 19, 1996 the Commission-Council approved to award the bid in the amount of $105,217.95 to Mabus Construction Company, Inc., however, the engineering fees were not included in this amount, was read. Mr. Todd: I so move. I I I I Mr. Brigham: Second. Motion adopted unanimously. Communication from the Attorney requesting approval to declare a vacant lot adjoining 1555 Dunn's Lane surplus property. This property was previously declared surplus by the City on sept. 18, 1995, to be included in the auction, but for some reason was not sold. Drew Goins has advised that he can see no existing or future use of the property and has recommended the property be sold. The vacant lot was acquired on Dec. 7, 1993 for back taxes in the amount of $244.00, was read. Mr. Brigham: I so move. Mr. Todd: I'll second it for discussion. Mr. Goins: We recommend that the lot be sold as we see no future use for it. Motion adopted unanimously. Communication from the Director of Augusta-Richmond Utilities Department stating this project will provide sanitary sewer service to an unserviced area along Jackson Road from Raes Creek toward Walton Way. Designing the sewer line now and incorporating it into the Jackson Road Widening and Improvement Project will give the best construction cost and will be the most effective time for construction. The property owner along that stretch of road has inquired about a sewer line. The four homes along that area are now on septic tanks. W. R. Toole Engineers did the design and construction plans for the Jackson Road Widening and Improvement Project. Attached is a proposal from Toole Engineers for $2,500 to prepare the sewer line plan and incorporate its construction into the Jackson Road Project. We recommend awarding the contract to Toole Engineers for the proposed sewer line design work, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Director of the Augusta-Richmond Utilities Department stating the attached proposal from W. R. Toole Engineers, Inc. describes the ongoing problems at the Richmond Hill Water Storage Tank access road. This road definitely needs some type of surface treatment and storm drainage control features. We recommend award of the contract to Toole Engineers for the scope of services as outlined in their proposal for the total sum of $3,900 for surveying and plan preparation. We recommend that the Utilities Department be authorized to use Toole Engineers for construction inspection on an hourly rate basis as needed with the total inspection fee not to exceed $1,200, was read. Mr. Todd: I move that we authorize the engineering. I Mr. Brigham: I'll second it. Motion adopted unanimously. Communication from the Director of Augusta-Richmond utilities Department stating three locations have been identified where plans can be prepared immediately. for connecting the two water systems together for the mutual benefit of both systems. Those locations are identified as items 1, 2 and 3 on the attached proposal from ZEL Engineers. Also, there is a need to prepare the construction plans to convert an existing 18" raw water line to a finished water line. This is included as item 4 on the proposal. We recommend awarding the Interconnection Plans and Line Conversion engineering contract to ZEL Engineers for the lump sum fee of $27,900. We do not recommend a contract for Resident Inspection Services at this time, was read. Mr. Todd: I so move. Mr. Brigham: I second it. I Motion adopted unanimously. Communication from the Director of Augusta-Richmond Utilities stating complaints by residents in the Ninth Avenue area have brought to light a situation in the Sunset Avenue- Hernlen Street area where the sanitary sewer discharges from a number of homes into storm sewer lines. Southern Partners did the design work for the Turpin Hill/Branch Street Storm Sewer improvements which are near the project area. For this reason we presumed they would be most directly familiar with the area. We asked Southern Partners for a proposal to perform the work to identify the lines and houses affected and the prepare plans and specifications for construction work to remedy the situation. Attached is a copy of their proposal for a lump sum fee of $12,180.00. At this time it is difficult to accurately estimate the cost of construction; however, I believe this to be a reasonable fee and recommend approval to award the engineering contract to Southern Partners, was read. Mr. Todd: I so move. Mr. Brigham: I'll second to get it on the floor for discussion. Are these people on sewer? Mr. Hicks: Yes, but it is discharging into the storm sewer I system. Motion adopted unanimously. I I I Communication from the Interim Project Review Manger requesting approval of Change Order No. 1 for the Goshen Industrial Sanitary Sewer Improvements Project, was read. Mr. Hicks: The total budget for this was $150,000 and even when we add these additions to it, it will only come up to $103,854 so we will still be some $46,000 under the project budget. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Supt. of Water Pollution Control stating work was recently completed on the Solids Handling Improvements project which consisted of the permanent installation of a portable gravity belt thickener, the installation of new thickened sludge pumps and various modifications to the plant's piping. H. A. Sack Company had been awarded the construction of the thickener pad and thickened sludge pit, as well as the plant piping modifications. During the course of construction, it was necessary to expand the scope of their original work to include fabrication of a steel frame on which to mount the thickener and to perform the relocation and installation of the machine. The cost of this extra work is $16,081. Adequate funds are available in the project budget to cover this amount, was read. Mr. Todd: I so move to get it on the floor for discussion. Mr. Brigham: Second. Mr. Todd: Does this increase the capacity? Mr. Wiedmeier: No, but this will decrease our polymer usage. We still have plenty of capacity at this this since we are treating 32 million gallons now and the plant is permitted for 46 million gallons. Motion adopted unanimously. The Committee next considered a report regarding the plans to serve the Kimberly-Clarke Industrial Site with sanitary sewer. Mr. Wiedmeier: This is broken into three different projects and two of these are included in the bond issue. The first project shown in blue is the Horseshoe Road trunk sewer. That is a gravity sewer line to serve that industrial tract and it will be going to the Spirit Creek Plant. Our plans are to treat the discharge at this plant until we get enough flow of such a nature that the plant can't handle it. The estimated cost of this is $700,000. The second project is the one highlighted in green which is a lift station and force main parallel to the Butler Creek trunk sewer which will be necessary when you start pumping the Kimberly Clarke site up that way and as industry develops in the Doug Barnard Parkway area, that will also be necessary. The estimated cost of that is $1.5 million. The third project would be middle project in yellow which would construct the by-pass around the spirit Creek Plant and pump the Kimberly Clarke site up the Messerly plant. That is a $1.2 million dollar project. Mr. Todd: What part is not funded? I Mr. Wiedmeier: The middle project because we feel we may have a number of years before it will be necessary to get that up to the Messerly plant. Mr. Todd: I'd like to start looking for funding to do that portion in the yellow. I make a motion that we approve it and request that they look for funding sources to do the complete project. Mr. Brigham: I'll second that. Motion adopted unanimously. The Clerk: We have three addendums to add. Mr. Chairman: I'll second the motion. I Mr. Brigham: I move we add these. Motion adopted unanimously. Communication from Harry D. Revell requesting approval of an option to Purchase project Parcel 52 of the Sand Ridge Estates Drainage Improvement Project which is owned by Michelle D. Broady and Flynn Ducan Broady, Jr. The appraised value and the option amount are both $125.00, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Public Works Director recommending execution of the contract documents and proper bonds for the Resurfacing Various Roads, Phase IV Project with Hydro Conduit Corporation d/b/a Knox-Rivers in the amount of $286,857, was read. Mr. Brigham: I so move. I Mr. Todd: Second for discussion. My concern is that the Tobacco Road project they are doing seems to be stalled. I I I Mr. Chairman: That is a state contract and they give them more time on those projects. Mr. Todd: I would like to still see that they continue on that project. Motion adopted unanimously. Communication from the Public Works Director recommending execution of the contract documents and proper bonds for the Rae's Creek Channel Improvements, Section II Project with Mabus Construction Company, Inc. in the amount of $1,397,827.29, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission-Council NWM