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HomeMy WebLinkAbout09-09-1996 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - September 9, 1996 4:00 P. M. PRESENT: Hons. Larry E. Sconyers, Mayor; Powell, Chairman; Todd, Vice-Chairman; J. Brigham, member; Charles Dillard, Interim Administrator for Operations; Linda Beazley, Interim Administrator for Administration; Max Hicks, Director of Augusta- Richmond Utilities Department; Millard Gooding, Public Works Director; Cheryl Nelson of the Finance Department; Jim Wall, Attorney; Michael Greene of the Public Works Department; Harry Hartley, Asst. Director of Public Works; David Smith, Solid Waste Manager; Jim Leiper, Environmental Engineer; Tom Wiedmeier, Supt. of Water Pollution Control; Barry Smith, Director of Trees & Parks; Homer Moore, Traffic Engineering Department; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Lena Bonner, Clerk of Commission-Council and Nancy Morawski, Deputy Clerk of Commission-Council. ABSENT: Hon. Handy, member. Also Present: Sylvia Cooper of the Augusta Chronicle, George Eskola of WJBF Television, other members of the news media and Hons. Beard, Kuhlke and Bridges, Commissioners. The Clerk: We have one request for an addendum. It is a communication from the Attorney regarding the recommendation from the sub-committee studying the Village Square property. Mr. Wall: Also I'd like to delete item *8. Mr. Todd: ,'I so move we do these. / Mr. ,Brigham: Second. Motion adopted unanimously. Communication from the Director of Augusta-Richmond Utilities Department requesting ratification of a contract award on an emergency basis to Berkel and Company in the amount of $37,836.87 to repair a leak in the west reservoir. They have pressure grouted all along the area to seal all voids. The funding is to come from Renewal and Extension 513-310-995-000, was read. Mr. Todd: I so move that we ratify it and pay the bill. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Director of Augusta-Richmond Utilities Department recommending adjustment of the water and sewer bill for Kendrick Paint and Body Shop, was read. Mr. Hicks: They had a leak under the floor of a building they had purchased. It went undetected for over a year and they I continued to pay the water bill. We checked the meters and validated that there was a leak and offered him the standard adjustment. I recommend that we grant his request and send him a check in the amount of $2,919.30. Mr. Todd: I move that we approve the recommendation on the adjustment. Mr. Brigham: Second. Motion adopted unanimously. Communication from Mr. Jerry Brigham stating the sub- committee establish to consider privatization of the Urban District's Sanitation Department has met on several occasions to discuss this matter. These meetings also included working sessions with a number of waste haulers to receive input. Based on the sub-committee's findings, we would recommend that the Engineering Services Committee authorize the Engineering Department to prepare a Request for Proposals and advertise to include the following: 1. The Urban District be divided into five sections as appropriate to maximize equipment usage of the proposed bidders. Existing dumpster collections at various locations I throughout the sections would be offered as a bid item. 2. Collection of the waste stream will be divided and bid in three categories: Household Garbage: Household garbage will be collected twice a week in minimum ninety (90) gallon carts provided by the bidder. An alternate will also be bid requiring collection once a week in minimum ninety (90) gallon carts provided by the bidder. The present recycling program will remain in effect and the waste stream will be delivered to the MRF Facility in North Augusta through the remainder of the existing contract (April 30, 1998). Provisions will be made in the RFP to haul directly to the Augusta-Richmond County Landfill after expiration if the contract with North Augusta is not renewed. Yard Waste: Yard waste will be collected once a week using existing ordinance to define requirements of length and size of limbs, containment of leaves and grass clippings, placement on curbing, etc. An alternate will be bid requiring collection of yard waste once a week during the months of March, April, May, June, October, November and once every two weeks during the months of January, February, July, August, september and December. Bulky Waste: Bulky waste collection will be provided on demand as determined by Augusta-RiChmond County. This type of debris would include appliances, tires, furniture, carpeting and other items currently being dumped on rights- I of-ways. Existing ordinances do not require collection of these items and they are considered illegal, however, the task of removal exists. The cost of removal will be charged I I I to the property owner in violation of ordinances. The waste stream will be delivered to the Augusta-Richmond County Landfill or other appropriate location as in the case of refrigeration appliances, tires, etc. 3. Hiring Existing Employees: Provisions will be required that the successful bidder hire a prorated share of existing employees of the Department who choose to work for the bidder. Employees will be subject to bidders policies (i.e., drug test, CDL license, etc.). Employment will be required for a minimum of one (1) year in a similar job within the Augusta Metropolitan Area. 4. Surplus Equipment: Surplus equipment will be inventoried and listed in the bids. The successful bidder on any section submitting the highest bid on a piece of equipment will be the successful bidder on equipment. An alternate will be bid which will allow a deduct of the contract amount for the purchase of equipment. 5. Length of Contract: The length of the contract will be for two (2) years with a two (2) year option. 6. Bidder Equipment: All equipment used on the contract will meet the existing Georgia Department of Transportation requirements. 7. Time Line: We propose that the Request for Proposals be advertised by the first of October, the contract be awarded by the middle of November and Notice to Proceed be issued by the first of January, 1997. Mr. Brigham: We recommend that we seek proposals on this and bring it to you in the form of a motion. Mr. Todd: Second the motion. Motion adopted unanimously. Communication from the Attorney submitting a recommendation from the sub-committee studying the village Square property in which they recommend that the property be cleared and cleaned such that it can be marketed following clean up. Drew Goins has the bid tabulation for the demolition of these apartments. If a waiver is granted insofar as landfill tipping fees, then the net cost is approximately $442,000. The exact figures and bid tabulation will be furnished by Drew. The Engineering Committee also need to consider whether to waive these fees, was read. Communication from the Asst. Com. of P.W. & Director of Engineering submitting bids received for demolition of Village Square Apartments: Bidders Thompson Building WreCking Co., Inc. L-J, Inc. SCS Group, Inc. Carolina Wrecking Sub-Total Deduct for No Tippinq Fees Net Total 590,599.76 487,648.00 696,174.00 726,820.00 148,300.76 20,000.00 98,090.00 80,000.00 442,299.00 467,648.00 598,084.00 646,820.00 Hudgins & Co. 3,475,150.00 2,296,585.00 1,178,565.00 We have reviewed the proposals submitted and found them to be in I order. We recommend the contract for demolition be awarded to the low bidder. Thompson Building Wrecking Co., Inc. at a cost of $442,299.00. This recommendation includes accepting the deduct for waiving tipping fees at the Augusta-Richmond County Landfill for disposal of asbestos materials and building materials. If approved by the Commission, please be advised that the Commission earlier approved the funding source for this project from Risk Management. Mr. Kuhlke: We are recommending that we proceed with the clean up and the asbestos abatement on that property and then make a determination at a later time of what we do. Mr. Todd: I so move that we accept the recommendation of the sub-committee. Mr. Brigham: I'll second that. I think we ought to add an amendment to the motion that we go ahead and approve the award of the bid. Mr. Todd: I'll accept that amendment. Mr. Goins: We recommend the low bid of Thompson Wrecking company with the deduct for no tipping fees at the Landfill. Mr. Todd: I have a problem with no tipping fee. I understand that it is taking out of one pocket and putting it in another but the Landfill is an enterprise fund operation and I'd like to see US keep the tipping fee in place. I Mr. Chairman: Will this complicate the bid procedure? Mr. Goins: If you do not accept the deduct for the tipping fees, it will change the low bidder and will cost approximately $45,000 more. Mr. Todd: Did you bid it both ways? Mr. Goins: Yes, sir, we did. Mr. Wall: If you accept the L-J bid at $487,000, it will cost an additional $45,000 and only $20,000 of which would come back in as a tipping fee. Whereas, if you went with the lower bid from Thompson and handled the accounting internally from the Risk Management fund to the Landfill fund for the $148,000 estimate, then you're not paying out as many dollars yet you're accomplishing what you want to do by virtue of giving credit to the Landfill but it's an internal accounting mechanism as opposed to paying the higher dollar out and then recouping it back. Mr. Brigham: I am mainly concerned about the dollars going out of this government and not necessarily the internal transfer I I I I of dollars from department to department. I think we need to award the bid still with the tipping fee removed and receive the lowest bidder that way and to come up with an adjustment internally based on whatever rate or tonnage we want to base it on. That would be our adjustment. Mr. Todd: I am concerned about filling the air space at the Landfill and we need to determine where this material should go even if it needs to go in some other places besides the Landfill to fill in voids where it may be needed. If we keep that kind of control, then I don't have a serious problem with the concept of waiving the tipping fee. Motion adopted unanimously. Communication from the Public Works Director recommending approval of an Augusta-Richmond County Contract for the Jackson Road Widening project from the Georgia Department of Transportation in the amount of $1,049,870.13, was read. Mr. Brigham: I so move. Mr. Todd: Second. Motion adopted unanimously. Communication from the Public Works Director recommending approval of an Augusta-Richmond County Contract for Perimeter Parkway Improvements from the Georgia Department of Transportation in the amount of $463,266.09, was read. Mr. Brigham: I so move. Mr. Todd: Second. Motion adopted unanimously. Communication from the Director of Augusta-Richmond Utilities Department requesting approval for payment of an invoice from Southern Partners, Inc. in the amount of $3,810.00. This was previously approved as a change order for additional surveying regarding the sanitary sewer project from the Kimberly- Clark property. This change order should have been submitted for surveying services regarding the preparation of the waterline layout from Well to Water Tank on Horseshoe Road in connection with the Kimberly Clark Well Field Project, was read. Mr. Hicks: There is a mistake in the correspondence. The water tank is not on Horseshoe Rd. but on Highway 56. We do recommend payment. Mr. Todd: I so move. Mr. Brigham: Second. Mr. Brigham: Where do we stand on the sewer for that property? I Mr. Hicks: The plans are completed for the gravity line. We have reviewed the plans for pumping station and force main and sent them back to Southern Partners with our comments. Mr. Todd: May we get a report back on this? Mr. Hicks: Yes. We may be recommending that the sanitary sewerage discharge into the Spirit Creek Treatment Plant. We will work on the gravity line first. I'll report back to you. Motion adopted unanimously. Communication from Harry D. Revell requesting authorization for condemnation of easement of property of Earth Grains Baking Companies, Inc., formerly known as Colonial Baking Company of Augusta, Inc. in connection with Glass Factory Avenue Sewer Separation Project, Section III, was read. Mr. Todd: I so move. Mr. Brigham: I'll second it. Motion adopted unanimously. I Communication from Harry D. Revell requesting approval of option to purchase easement on project Parcel 33 of the Sand Ridge Estates Drainage Improvement Project, which is owned by Tony Diamond, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from Harry D. Revell requesting approval of option to purchase easement on Project Parcel 54 of the Sand Ridge Estates Drainage Improvement Project, which is owned by Ralph and Mary G. Hall, was read. Mr. Brigham: I so move. Mr. Todd: Second. Motion adopted unanimously. Communication from Harry D. Revell requesting approval of option to purchase easement on project Parcel 44 of the Sand Ridge Estates Drainage Improvement Project, which is owned by Linda K. and Larry L. Brewer, was read. I Mr. Todd: I so move. I I I Mr. Brigham: Second. Motion adopted unanimously. Communication from the Attorney requesting approval of an easement from Augusta-Richmond County to Southern Natural Gas Company, was read. Mr. Wall: We just need to execute the documents for this. Mr. Goins: We found this document in the file and since it had not been executed, we felt we needed to clean this up. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Interim Project Review Manager requesting approval of two change orders for the Pine Heights Sanitary Sewer Improvement Project, was read. Mr. Hicks: The first one deals with extending a sewer line about 1600 feet along Lumpkin Road and that totals about $50,000. The next element deals with select backfill material on this project and we estimate it will cost about $139,500 which will add substantially to that contract. There are funds in the renewal and extension which will cover this. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. ADJOURNMENT: was adjourned. There being no further business, the meeting NWM Lena J. Bonner Clerk of Commission-Council