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HomeMy WebLinkAbout08-26-1996 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - August 26, 1996 4:00 P.M. PRESENT: Hons. Larry E. Sconyers, Mayor; Powell, Chairman; Handy and J. Brigham, members; Charles Dillard, Interim Administrator for Operations; Linda Beazley, Interim Administrator for Administration; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Max Hicks, Director of Augusta- Richmond Utilities Department; Tom Wiedmeier, Supt. of Water Pollution Control; Samm Fusselle, Main Street Director; Millard Gooding, Public Works Director; Jack Murphy of the Public Works Department; David Smith, Solid Waste Manager; Barry Smith, Director of Trees & Parks; Homer Moore, Traffic Engineering Department; Jim Leiper, Environmental Engineer; Lena Bonner, Clerk of Commission-Council and Nancy Morawski, Deputy Clerk of Commission-Council. ABSENT: Hon. Moses Todd, Vice-Chairman. Also Present: Sylvia Cooper of the Augusta Chronicle, Gale Mino of WBBQ Radio, George Eskola of WJBF Television and Hons. Bridges and Beard, Commissioners. Communication from the Executive Director of the Planning Commission stating on Thursday, August 15 I met with a committee of fifteen participants on the downtown parking controversy. I believe that all of the vocal participants from the public hearing that you held were there. We had no problem reaching unanimous consensus on the changes that are needed. We recommend simply that the median parking between Sixth Street and Eleventh Street be designated for two-hour parking. There was some discussion about the 1000 block where there is still angled parking and the problem is a little less severe. In the end, though, everybody agreed that the limitation is needed there because of the three new restaurants that are about to open and the presumption that if the limit were to end at Tenth Street, then more all day parking would occur on the 1000 block, was read. At this time representatives from various businesses in the Broad Street area appeared before the Committee regarding the above communication. After a lengthy discussion, Mr. Brigham: I move that we accept Mr. Patty's recommendation and forward it to the full Commission with our blessing. Mr. Handy: Second. Motion adopted with the Chairman voting "No". Communication from the Solid Waste Manager requesting authorization for Augusta-Richmond County Landfill to seek written, sealed proposals for the Hydro Seeding II-A, II-B at Deans Bridge Road Landfill. Augusta-Richmond County will provide all seed, fertilizer and hydro-seed paper mulch. Funding for this project, if approved, is available in the 05-4811-00-0236 maintenance account. The estimated cost is $400.00 per acre with an approximate expenditure of $20,000.00, was read. I Mr. Brigham: I so move. Mr. Chairman: Second. Motion adopted unanimously. Communication from the Environmental Engineer requesting approval to dispose of the contents of the drums currently stored behind the Central Shop on Broad Street, was read. Mr. Leiper: We have a proposal from Laidlaw Environmental Services in the amount of $44,440 and I recommend that we accept this proposal and allow Freeman & Vaughn to act as our agent in carrying this out. Mr. Brigham: I so move. Mr. Chairman: I'll second the motion. Motion adopted unanimously. I Communication from the Public Works Director recommending execution of the contract documents and proper bonds for the paving of Various Roads, Phase IV (Louisa Road) with Blair Construction, Inc. in the amount of $275,769, was read. Mr. Brigham: I so move. Mr. Chairman: Second. Motion adopted unanimously. Communication from the Public Works Director recommending that bid award be made to Hydro Conduit Corporation d/b/a Knox- Rivers in the amount of $286,857 for Resurfacing Various Roads, Phase IV Project, was read. Mr. Handy: I so move. Mr. Brigham: I'll second the motion. Motion adopted unanimously. Communication from the Public Works Director recommending approval of the deed of dedication, maintenance agreement and road resolutions for Pepperidge Subdivision, Section 12, was read. I I I I Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Director of Augusta-Richmond Utilities Department submitting a letter from G. D. Searle and company requesting a credit in the amount of $11,573.91 to rectify a billing situation that occurred due to a few days difference in our meter reading at their main meter and the meter reading at the Nutra Sweet Plant. This difference caused an abnormally low situation of 349,000 gallons of consumption being indicated for Searle. Under the terms of an agreement with Searle, their minimum bill per month is to be $10,000; therefore we applied the $10,000 charge. It is my opinion that their request is valid in this instance and I recommend that their account be credited with the $11,573.91 as requested, was read. Mr. Handy: I so move. Mr. Brigham: I'll second it. Motion adopted unanimously. Communication from the Director of Augusta-Richmond Utilities Department regarding the liner repair in Pond 2A at the Spirit Creek Wastewater Treatment Plant, was read. Mr. Hicks: We have negotiated with M. B. Kahn as the primary contractor at the Plant to make the repairs to the liner. They have agreed to do it for the lump sum price of $84,482.92. Funding will come from the Construction Funds allocated for this project. Mr. Handy: I move it be awarded to M. B. Kahn. Mr. Brigham: Second. Motion adopted unanimously. The Committee next considered a request to hire eight temporary laborers for the three Cemeteries from September through November, 1996 for six pay periods. The cost is $11,081.00 annual salary, $426.00 per pay period. Cost per laborer is $2,557.14 with a total of $20,457.12 for eight laborers for 6 pay periods. Mr. Smith: We have 17 allocated people to mow grass in three cemeteries. It is about 140 acres of grass. The Sheriff's Department is helping more than before but we are still getting citizen complaints. If we could get some more permanent people, I think we could handle it so that there wouldn't be so many complaints. It involves more than mowing and if we could get some temporary help through November, the grass stops growing then and that will help us to get through the growing season. After a lengthy discussion of the situation, Mr. Chairman: I'll appoint a sub-committee to work on this consisting of Mr. Dillard, Mr. Smith, the Sheriff or his representative, Mr. Boyles and representatives from the cemeteries who will be involved in doing the work. Would you bring us a recommendation back as soon as possible before Tuesday? Mr. Dillard: All right. The Clerk: We of work. They were information. had requested RFP's last year for this type quite high and we can include that Mr. Chairman: I'd also like a report on what it's costing us now versus what we might spend. Mr. Brigham: I'd like to make a motion that this sub- committee make some preliminary recommendations by 5:00 tomorrow at our work session. Mr. Dillard: We can try. Motion dies for lack of a second. Communication from the Attorney regarding ratification of the Real Estate Contract between Richmond County and the Simkins Estate for the purchase of approximately 359 acres for the sum of $650,000 and the exchange of 9 acres to be conveyed to the Simkins Estate, was read. Mr. Brigham: I so move. Mr. Handy: Second. Motion adopted unanimously. I I Communication from the Asst. Com. of P.W. & Director of Engineering stating construction on the Turknett Springs Basin Sewer Separation, Phase I Project has been completed. During construction, unstable soil conditions in the pipe line trench caused adjacent soil and paving to collapse into the trenches. This caused an overrun in the pavement patching quantity. Change Order #2 reflects under and overruns for all line item quantities in the contract. The net increase in the contract price is $20,767.65 for a final contract price of $849,001.30. The Engineering Department recommends approval of this final Change Order. If approved by the Commission-Council, we recommend the cost of the expenditure be charged to excess funds in the I Turknett Springs, Phase III Project Budget estimated at $75,000.00, was read. I I I Mr. Handy: I so move. Mr. Brigham: I'll second the motion. Motion adopted unanimously. Communication from the Public Works Director recommending bid award to Mabus Construction for Alternate "A" - Gabion Walls in the amount of $1,397,827.29 for the Rae's Creek Channel Improvements, Section II, was read. Mr. Brigham: I so move. Mr. Chairman: Second. Motion adopted unanimously. Communication from the Public Works Director recommending approval of Capital Project Budget Amendment No. 1 in the amount of $147,000 and letting the project out for bid regarding Council Drive & Donald Road Improvements. This amount is set aside in Special One Percent Sales Tax, Phase II, was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Public Works Director recommending approval of Capital Project Budget Amendment No. 3 and a supplemental agreement with Southern Partners, Inc. in the amount of $5,200. This amount is to be funded from Urban Services District Water and Sewer Funds. To incorporate the addition of sanitary sewer service for the area of the north end of Barton Chapel Road at Wrightsboro Road during the construction of this project additional surveying and design is required. The estimated construction costs of the sanitary sewer is $50,000 and will also be funded from Urban Services District Water and Sewer Funds, was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission-Council NWM