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HomeMy WebLinkAbout08-12-1996 Meeting I I I . ~ ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - August 12, 1996 4:00 P.M. PRESENT: Hons. Larry E. Sconyers, Mayor; Powell, Chairman; Todd, Vice-Chairman; J. Brigham and Handy, members; Charles Dillard, Interim Administrator for Operations; Linda Beazley, Interim Administrator for Administration; Jack Murphy of the Public Works Department; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Tom Wiedmeier, Supt. of Water Pollution Control; Jim Leiper, Environmental Engineer; Jim Wall, Attorney; Alma Stephenson, Manager, of Consolidated Revenue; Harry Hartley, Asst. Director of Public Works; Mike Amerson of the Traffic Engineering Department; Lena Bonner, Clerk of Commission-Council and Nancy Morawski, Deputy Clerk of Commission-Council. Also Present: Sylvia Cooper of the Augusta Chronicle, Gale Mino of WBBQ Radio, Renita Crawford of WJBF Television and Hons. Mays, Beard and Bridges, Commissioners. The Clerk: We have a request to delete item #17 from the agenda. Mr. Brigham: I move it be deleted. Mr. Powell: I'll second that. Motion adopted unanimously. Communication from the Public Works Director recommending execution of the contract documents and proper bonds for the Boykin Road Drainage Improvements Project with Mabus Brothers Construction Company, Inc. in the amount of $1,273,410.85, was read. Mr. Brigham: I move it be approved. Mr. Todd: Second. Motion adopted unanimously. Communication from the Public Works Director submitting capital Project Budget Amendment Number Two for Perimeter Parkway Improvements Project in the amount of $881,000. These funds are set aside for this project in Special One Percent Sales Tax, Phase II as this is a Priority Project. There will also be Georgia Department of Transportation funding participation. The preconstruction phases of this project, including needed rights of way, are almost complete. Therefore, this project will be ready to let for bid as soon as the State-Aid Contract is received. Approval of the Capital Budget Amendment with funding and the right to let for bid are recommended, was read. Mr. Todd: I.so move. Mr. Brigham: Second. I Motion adopted unanimously. Communication from the Public Works Director requesting approval of the deed of dedication, maintenance agreement and road resolutions for Eagle pointe Subdivision, was read. Communication from the Public Works Director requesting approval of the deed of dedication, maintenance agreement and road resolutions for Country Place Subdivision, Section IV, was read. Communication from the Public Works Director requesting approval of the deed of dedication, maintenance agreement and road resolutions for Pepperidge Subdivision, Section ll-C, was read. Mr. Todd: I so move. Mr. Brigham: Second it. Motion adopted unanimously. Communication from the Director of Augusta-Richmond Utilities Department submitting a letter from David Pullen, I Accounting Supervisor of G.D. Searle & Company requesting a credit of $11,573.91 to their account to rectify a billing situation that occurred due to a few days difference in our meter reading at their main meter and the meter reading at the Nutra Sweet Plant. This difference caused an abnormally low situation of 349,000 gallons of consumption being indicated for Searle. Under the terms of an agreement with Searle, their minimum bill per month is to be $10,000; therefore we applied the $10,000 charge. It is my opinion that their request is valid in this instance. I recommend that their account be credited with the $11,573.91 as requested. The coordination of readings as mentioned in the Searle letter will prevent any future reoccurrences of the differences created by the meter reading dates, was read. Mr. Wiedmeier: There is a contract with Searle whereby their minimum water bill every month will be $10,000. There is also an arrangement between NutraSweet and Searle with meters whereby NutraSweet's meter is inside Searle's so it's necessary that the meter readings are coordinated just right in order to avoid paying that minimum $10,000 bill. That did not happen and Searle requested a refund and we recommend a refund of $11,573.91. Mr. Hicks was working with this. Mr. Handy: I think we should postpone this until Mr. Hicks I can come back and explain it and I'll make that as a motion. Mr. Todd: Second. I I I Motion adopted unanimously. Communication from Harry D. Revell requesting approval of an option to purchase right of way known as Tax Map Parcel 31:9.1 of the Skinner Mill Road Extension & Agerton Lane Roadway and Drainage Improvement Project. This property is owned by St. Andrews Presbyterian Church of Augusta. The parcel consists of 0.0003 acres and the purchase price is $400.00, was read. Mr. Handy: I so move. Mr. Todd: Second. Motion adopted unanimously. Communication from the Attorney recommending approval of an agreement between Augusta-Richmond County Commission-Council and Stallings Financial Group, Inc., was read. Mr. Wall: This is an agreement whereby they will handle the delinquent water bill accounts. It is in order and I recommend approval. Mr. Todd: I move it be approved. Mr. Handy: Second. Motion adopted unanimously. Communication from the Asst. Com. of P.W. & Director of Engineering stating the Urban Services District proposes to resurface the following streets in its 1996 resurfacing contract: Street Limits District Ellis Street 13th to 14th Street 1st Bransford Avenue Beman st. to Baker Ave. 1st Richmond Avenue Winter St. to Troupe St. 3rd Baker Avenue Central Ave. to Walton Way 2nd 13th Street Florence St. to Mauge St. 2nd 13th Street W'boro Rd. to Florence St. 2nd Conklin Avenue Mill St. to Augusta Ave. 2nd Mill Street W'Boro Rd. to Florence St. 2nd Blount Avenue W'Boro Rd. to Florence St. 2nd Harper and 15th St. Intersection 1st Highland Ave. & W'Boro Rd. Intersection 3rd We request permission to proceed with advertising the contract with payment being made from the One Percent Local Option Sales Tax Fund, was read. Mr. Todd: I so move. Mr. Handy: Second. Motion adopted unanimously. communication from the Environmental Engineer requesting that Meco Augusta be authorized to perform the tank tightness I testing for underground storage tanks at facilities owned by the former city of Augusta at a cost not to exceed $7,400 with individual tanks being tested at my direction in accordance with their bid dated July 11, 1996, was read. Mr. Todd: I so move. Mr. Handy: Second. Motion adopted unanimously. Communication from the Supt. of Water Pollution Control stating bids were opened on June 26 for polymer for final clarification. Dosage rates had been determined by plant trials and the results are as follows: polydyne 2.0 ppm $l.OO/lb. Cytec 5.2 ppm $0.765/lb. Allied Colloids 8.6 ppm $0.72/lb. Bid specifications called for the apparent low bidder to conduct a 14 day plant trial to confirm the performance of the product. This trial was recently completed and confirmed that Polydyne's is the low bid. This bid also calls for the successful bidder to provide permanent polymer make down and feed equipment that will become the property of Augusta-Richmond County upon installation. I Because of the equipment to be provided by the successful bidder, the bid was for a period of two years. We recommend that polydyne be awarded the bid at $1.00 per pound; the estimated annual polymer cost is $292,000 at our current dosage rates. Process modifications are nearly complete that should significantly reduce the plant's requirement for polymer for clarification, was read. Mr. Todd: I so move. Mr. Chairman: I'll second the motion. Motion adopted unanimously. Communication from the Asst. Com. of P.W. & Director of Engineering stating the Engineering Services Committee in its June 24, 1996 meeting requested that the staff revise the engineering proposal on the St. Sebastian Way Extension project to reflect the conceptual design and feasibility study at this time to pursue funding for total construction cost. The feasibility study phase of the engineering will include: - route control surveys - base map preparation - consulting with Ga. DOT and CSC Railroad traffic projections - alternative design alignment study - right-of-way impact consideration - cost estimates I I I I - public hearings - final report with recommendations The proposed lump sum for the feasibility study engineering services provided by Cranston, Robertson and Whitehurst is $42,276.00. The funds for the engineering for this project were designated in the 1996 1% Special Purpose Sales Tax Fund, was read. After a discussion, Mr. Goins: This will create a new street to run parallel to two existing streets that are overloaded. Mr. Todd: I move that we postpone it and that the funding be determined before the project is brought in. Mr. Brigham: I'll second that. At this time Mr. Hugh Connolly appeared before the Committee to explain the ramifications of this project and how it would relate to the development of the downtown area. Mr. Todd: What is the estimated amount to reach to Greene Street? Mr. Goins: About $3.2 million. Mr. Todd: I don't have a problem with doing the project perhaps to Greene Street. I'll withdraw my original motion and move that we do the feasibility study to the Greene Street location. Mr. Chairman: I'll second that motion. Since this is a large project and with it going into the overall plan for downtown, I'd like to appoint a sub-committee to look into this and maybe they can find some more funds. Mr. Brigham: I'll go along with the motion to approve the concept if we put in there that if we don't complete anything until we identify complete funding for the project and if we do that, I can support it. Mr. Todd: I'll accept that amendment. Motion adopted unanimously. (Mr. Handy out of the room) Communication from the Asst. Com. of P.W. & Director of Engineering stating the Engineering Department has requested and received a proposal from Zimmerman, Evans & Leopold to perform the engineering planning and surveying for the proposed improvements at the 2nd Street Outfall. This project involves additional capacity of the outfall to relieve the flooding in the Walker Villa area. Also, included in this project is upgrading the discharges under the Levee to the Savannah River at 2nd Street and Forsyth Street. The proposed lump sum for the engineering services is $49,500. for this project were designated Sales Tax Funds, was read. The funds for the engineering in the 1996 1% Special Purpose I Mr. Todd: I so move subject to it being approved by the Finance Department. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Asst. Com. of P.W. & Director of Engineering stating the Engineering Department has recently inspected the 72" storm sewer outfall which traverses Willow Creek Subdivision. We found the invert of the corrugated metal pipe has deteriorated significantly and is in need of repair. We would like authorization to prepare requests for proposals to pave andlor gunite the invert of the pipe to prevent further deterioration. The estimated construction cost is approximately $40,000.00. If approved by the Committee, we would recommend that this project be charged to the 1% Special Purpose Sales Tax Fund - Miscellaneous Drainage Improvements, was read. Mr. Handy: I so move. Motion adopted unanimously. I Mr. Todd: Second. Communication from the Public Works Director requesting approval of a new prioritized State-Aid Contract List which is to be presented to Georgia Department of Transportation Commissioner Wayne Shackelford in the near future. Please note that this list continues to include some much needed drainage and roadway projects which we have been trying to implement, was read. After a short discussion, Mr. Todd: I so move we approve it in the order the projects are in. Mr. Handy: Second. Motion adopted unanimously. Communication from the Public Works Director submitting copies of an Augusta-Richmond County Contract Agreement from the Georgia Department of Transportation which certifies the right of way and commits the Augusta-Richmond County to future maintenance of the Perimeter Parkway Improvements Project. Upon their acceptance, the process of funding for the Augusta-Richmond County Contract can be completed, was read. Mr. Brigham: I so move. I Mr. Handy: Second. I I I Motion adopted unanimously. The Clerk: We have one item from the Attorney to discuss the proposed water and sewer rates. Mr. Todd: I move we add it. Mr. Handy: Second. Motion adopted unanimously. Mr. Wall: This is go with a levelized billing using the December, January and February months. We need to decide how we deal with new households and do we establish a flat rate for them. ,The $15.50 I have put in there is based upon an average Countywide usage and this is what it would calculate out to. Mr. Todd: I so move that we go with that number. Mr. Handy: Second. Motion adopted unanimously. ADJOURNMENT: was adjourned. There being no further business, the meeting Lena J. Bonner Clerk of Commission-Council NWM