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HomeMy WebLinkAbout05-13-1996 Meeting I I I , ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - May 13, 1996 3:00 P. M. PRESENT: Hons. Larry E. Sconyers, Mayor; Powell, Chairman; Todd, Vice-Chairman; Handy and J. Brigham, members; Linda Beazley, Interim Administrator for Administration; Charles Dillard, Interim Administrator for Operations; Millard Gooding, Suburban Public Works Director; Jack Murphy and Mike Greene of the Public Works Department; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Tom Wiedmeier, Director of Water Pollution Control; David Smith, Solid Waste Manager; Alma Stephenson, Director of Consolidated Revenue; Samm Fusselle, Main Street Director; Jim Leiper, Environmental Engineer; Homer Moore of the Traffic Engineering Department; Max Hicks, General Supt. of Waterworks Operations; Lena Bonner, Clerk of Commission- Council and Nancy Morawski, Deputy Clerk of Commission-Council. Also Present: Wayne Partridge of WJBF Television, Gale Minor of WBBQ Radio and Hons. Mays and Bridges, Commissioners. Communication from the Director of Water & Sewerage Department requesting approval of 1st and final change order on the Brown Road Water Main Project in the amount of $24,394.24. This is due to quantity adjustments necessary to complete the project, was read. Mr. Handy: I so move. Mr. Todd: I'll .second it to get it on the floor. With this large of a change order we may need to have a little more information in the amount of the bids. The Clerk: policy went into time. This was submitted before the new change order effect. We'll have more information the next Motion adopted unanimously. Communication from the Director of Consolidated Revenue stating in an effort to become more customer friendly, I am recommending that a night deposit or drop box be placed here in the building for the convenience of our customers. Similar boxes are in place at Georgia Power Company, Georgia Natural Gas company, Southern Bell, etc., was read. Mr. Handy: I move for approval. Mr. Todd: Second. Motion adopted unanimously. Communication from the Suburban Public Works Director requesting approval of the deed of dedication, maintenance agreement and road resolutions for Walton Meadows Subdivision. The final plat was approved at the county Commission meeting on July 11, 1995, was read. Communication from the Suburban Public Works Director requesting approval of the deed of dedication, maintenance agreement and road resolutions for Woodlands of Goshen, Phase II subdivision. The final plat was approved at the County Commission meeting on November 21, 1995, was read. I Communication from the Suburban Public Works Director requesting approval of the deed of dedication, maintenance agreement and road resolutions for Pepperidge Pointe, Section One subdivision. The final plat was approved at the County Commission meeting on March 19, 1996, was read. Mr. Handy: I move for approval. Mr. Todd: I'll second to get it on the floor. We were concerned about the storm water in pepperidge. I'd like to hear what would be done about that. Mr. Murphy: I'll be glad to check that. That may be in the older section in pepperidge. Motion adopted unanimously. Communication from the Suburban Public Works Director I recommending that the Augusta-Richmond County Commission-Council approve not accepting any more commercial development detention/ retention facilities into our system for maintenance. At present, Public Works has maintenance responsibility for ninety such facilities throughout the area. This maintenance includes de-silting, repairing outlet structures, replacing fences, etc. as well as continual mowing. Our personnel cannot keep up with this work task. If approved, all future commercial developments would be required to retain ownership and perform their own maintenance activities. Subdivisions and other residential developments would not be affected by this action. Approval is recommended, was read. Mr. Handy: I move for approval. Mr. Powell: I'll second the motion. Mr. Brigham: Is there any policy on the books now to make someone clean and maintain these facilities? Mr. Murphy: No, but there should be. Mr. Todd: Will the maker of the motion accept an amendment that we request the County Attorney look into drafting an I Ordinance on maintaining of these? Mr. Handy: I'll accept that. I I I yard waste and inert waste would have to be separated from landfill operations and that's October 1. I'd like to amend my motion for that date to kick in. Mr. Smith: We will also have an improved courtesy area. Mr. Handy: I'd like to make a substitute motion to table this until we get some more information. Mr. Chairman: I'll second that motion. Motion ties with Mr. Brigham and Mr. Todd voting "No". After further discussion, Mr. Todd: I'll withdraw my motion and make a motion that we direct the County Attorney to draw up an Ordinance concerning this and bring it back for the proper readings. Mr. Brigham: I'll second that. Motion adopted unanimously. Communication from the Asst. Com. of P.W. & Director of Engineering stating the Engineering Department reported in January of the rupture on the 42" raw water line on Forest Park Road. At that time we authorized the consulting engineering firm of Zimmerman, Evans & Leopold to investigate the break and prepare a report, which would include options as to the future use of the line. A number of options were reviewed including repairing the existing line, replacement of existing main with a 42", 48" or 60" along the same route, or replace the existing main with a main along an alternate route. After several meetings with the Engineering Department, the Consulting Engineers and the Augusta-Richmond utilities Department, the consensus of those involved was a phased repair/replacement program over a four year period as the best alternative. The project would begin in 1996 with an interior inspection of the main. This would require a number of access ports on the existing line at various locations. Repairs of any damaged pipe identified in the inspection would also occur in 1996. We also propose a strategic cross connection with the 36" raw water line for greater operational flexibility during the phased program. The total cost of the first phase is estimated to be approximately $475,000. Running simultaneously with the inspection and repair work would be engineering design work for the construction in 1996. The estimated construction cost in 1996-97 is estimated at approximately $2,000,000.00 with construction phases scheduled for 1997-98 and 1998-99 at $1,300,000 and $1,450,000 respectively. An executive summary is attached for your reference and a full engineering report is also available for your review. We would recommend and request that we be authorized, at a minimum, to proceed with the interior inspection, access ports, repair of qamaged pipe and the cross-conneqtion at a cost estimated at $475,000. This work will complete the repair phase of the program. The replacement phase of the program can be reassessed after the inspection and repair phase and brought back for consideration. Please be advised that this project is not budgeted in the Capital Outlay Budget and funds would come from Waterworks reserves, was read. I After a lengthy discussion, Mr. Todd: I move that we accept this as information until we have time to review the report and come back with a recommendation. Mr. Chairman: I'll second your motion. Motion adopted unanimously. Communication from the Supt. of Water Pollution Control stating construction was recently begun on the Wetlands Advanced Wastewater Treatment Project. We have received a proposal from ZEL Engineers to provide contract administration services for the project; the cost for these services is $180,000 and is eligible for inclusion in the SRF Loan. We request acceptance of this proposal pending the County Attorney's review of the contract, was read. Mr. Todd: I move that we approve it with the funding source to come from Phase III of the one-cent sales tax. Mr. Chairman: I'll second your motion. I Motion adopted unanimously. Communication from the Supt. of Water Pollution Control stating we have had three instances in the last several months where Industrial sewer customers have asked that their Industrial surcharge bills be re-examined. Following is the pertinent information regarding each request. Augusta Coca-Cola: Coca-Cola's effluent flowmeter malfunctioned and registered erroneously high flow readings. Coca~Cola has asked that their surcharge be based on water usage less the amount of water that went into the product during the period in question. We have reviewed this request and recommend that Coca-Cola be credited $3,787.93. Castleberry Foods: Castleberry's surcharge is also based on flows measured by an effluent flowmeter and this meter registered erroneously high readings. Castleberry's requests that their surcharge be based on water consumption, which we concur with. We recommend a credit of $21,655.59. University Hospital: Industrial surcharges are set semiannually for each industry based on sampling data acquired during the preceding 6 months. Several very high suspended solids readings during the last half of 1995 resulted in a high I surcharge rate for University Hospital. They requested resampling, and the high readings were clearly not characteristic of the waste being discharged. University Hospital had paid I I I Motion adopted unanimously. Communication from the Suburban Public Works Director submitting a Capital Project Budget and an engineering proposal from W. R. Toole Engineers, Inc. in the amount of $24,725. This amount is set aside in Special One Percent Sales Tax, Phase III in fiscal year 1996. The scope of this project is to clean and regrade the main ditch west of Castlewood Drive, reconstruct the concrete gravity wall, remove and replace culverts under Castlewood Drive, install additional catch basins, and generally, correct and/or improve storm drainage in the area of Forest Park Subdivision. Also included in this proposal is site investigation for a possible detention facility above the Castlewood Drive area. If the facility is feasible, it will be included in the overall project. This would combine the funds set aside for the Castlewood Drive Detention Facility project into this project. Approval of the Capital Project Budget and engineering proposal are recommended, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Suburban Public Works Director submitting a Capital Project Budget and an engineering proposal from Brian G. Besson and Associates, P.C. in the amount of $28,000 for McCombs Road, Section I. This amount is set aside for this project in Special One Percent Sales Tax, Phase III for fiscal year 1996. The scope of this project includes complete reconstruction and upgrading of McCombs Road from Broome's Road to S.R. 56, a distance of 1.35 miles. This will provide improved drainage and plant mix paving for this facility. The existing road now acts as a paved ditch with surface water inundating the roadway and is dangerous. Since this is a good candidate for a state-aid contract, 80 feet of right of way is proposed for this project. Approval of the Capital Project Budget and engineering proposal are recommended, was read. Mr. Handy: I move for approval. Mr. Todd: Second. Motion adopted unanimously. Communication from the Suburban Public Works Director submitting a Capital Project Budget and an engineering proposal from Southern Partners, Inc. in the amount of $86,000 for Cook Road and Glendale Subdivision Improvements. This amount is set aside in Special One Percent Sales Tax, Phase III for fiscal year 1996. Due to the proximity of Cook Road to Glendale Subdivision, these two projects are being combined into one. The scope of this project is to correct and improve the storm drainage system and add curb, gutter and sidewalks where needed. Approval of the I Capital Project Budget and engineering proposal are recommended, was read. Mr. Handy: I move for approval. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Suburban Public Works Director stating by sight inspection, the condition of the guard rail in some areas along Gordon Highway needs repairing and/or replacing. It is our intent to begin communication with the Georgia Department of Transportation to bring about an effort to improve the structural integrity and appearance of guard rail along this state route. It is recommended that the Commission-Council approve this action, was read. Mr. Handy: I move for approval. Mr. Todd: I'll second to get it on the floor for discussion. Mr. Brigham: Would this be from a safety perspective? I Mr. Murphy: Yes, it is a safety hazard in those places where it has been struck. Mr. Todd: I think we should ask them to replace it with concrete barriers if they would do it. Motion adopted unanimously. Communication from the Suburban Public Works Director submitting a Capital Project Budget and engineering proposal from Brian G. Besson and Associates, P.C. in the amount of $23,800 for Hillwood Circle/Whitehead Drive Drainage Improvements project. This amount is set aside in Special One Percent Sales Tax, Phase III in fiscal year 1996. The scope of these combined projects is to install a storm drain system along the rear properties of Hillwood Circle and to improve the drainage system along Whitehead Drive. Both site improvements will prevent flooding and stop severe channel erosion. Approval of the Capital Project Budget and engineering proposal are recommended, was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. I Communication from Suburban Public Works Director submitting Change Order Number One for the East Augusta Drainage I I I Improvements project in the amount $162,309.50. This change order reflects a) costs to repair a severely eroded drainage ditch and install pipe and drainage boxes. This is not only a severe erosion problem but is also a potential hazard to pedestrians in this area which is adjacent to Lumpkin Road b) costs to pipe an open ditch between Aiken Street and Espinosa Street and c) cost to pipe an open ditch between Kentucky and Aiken Street. The piping of these ditches will eliminate the dumping of debris and soil erosion plus maintaining the ditches will be eliminated. Funds for this change should come from Project contingencies. Current project contingencies show a balance of $552,656. Approval is recommended, was read. Mr. Todd: It seems we could do Lumpkin Road as an emergency bid rather than take it from the contingency for East Augusta. Mr. Chairman: Is this a dangerous situation? Mr. Murphy: Yes, it is. Mr. Todd: I move that we do the change order in East Augusta and that we go out for emergency bids for Lumpkin Road. Motion dies for lack of a second. Mr. Gooding: Could I recommend that you table this and give us time to find the money and bring it back at a later date with pictures and whatever is necessary? Mr. Chairman: I'm concerned that if it is a dangerous situation that there is a liability if we are aware of it. Mr. Brigham: I make a motion that we accept the proposal. Mr. Chairman: I second the motion. Motion ties with Mr. Handy and Mr. Todd voting "No". Mr. Chairman: The vote is gridlocked and will be sent on to the full Commission. Communication from the Suburban Public Works Director stating bids were opened on the Glenn Hills Bridge Safety Fence project April 30, 1996 at 11 a.m. with only one contractor turning in a quote. Allsteel Products bid $52,461 which is less than 5% over our estimate. Award of the bid to Allsteel Products is recommended, was read. Mr. Todd: I so move that we approve it. Mr. Handy: Second. Motion adopted unanimously. communication from the Suburban Public Works Director stating attached are four traffic signal applications from the Georgia Department of Transportation to be executed regarding the Bel Air Road (Jimmy Dyess Parkway) project. The locations of these signals are 1) S.R. 10 @ Gate 2 Fort Gordon 2) S.R. 383 @ Wrightsboro Road 3) S.R. 383 @ Powell Road and 4) S.R. 383 @ Old Bel Air Road The only costs associated with these signals to Augusta-Richmond County are for two phone drops at $200 each and future monthly energy costs at $29 each for all four signals. The funds for the phone drops will be paid from within the project contingency which has a current balance of $45,000. Monthly energy costs once the signals are operational will be funded from the Traffic Engineering budget. Execution of the signal applications and approval of funding are recommended, was read. Mr. Todd: I so move. Mr. Handy: Second. Motion adopted unanimously. I communication from the Suburban Public Works Department recommending execution of the contract documents and proper bonds I for the Traffic Signals, Phase II Project, Pleasant Home Road @ Crane Ferry and Laney Walker Boulevard @ East Boundary with BIE Electrical Contractors, Inc. in the amount of $48,800, was read. Mr. Handy: I move for approval. Mr. Todd: Second. Motion adopted unanimously. Communication from the Suburban Public Works Department stating the Old Waynesboro Road Drainage Improvements project was scheduled for special One Percent Sales Tax, Phase III with engineering to begin this fiscal year. Total funds allocated in Phase III are $118,000 with engineering being $6,000 of that amount. Upon further investigation of the project to determine parameters for engineering, it was discovered that County Forces crews had correct the problems. Therefore, this project is no longer viable. It is our recommendation that this project be withdrawn from the Phase III list and the funds recaptured for use on a future Suburban Public Works project, was read. Mr. Todd: I so move. Mr. Handy: Second. Motion adopted. I I I I Communication from the Suburban Public Works Director stating that section of Doug Barnard Parkway from Tobacco Road south to State Route 56 traverses several large industries comprised of Huron Tech, Olin Chemical , P-Q, Augusta Newsprint and Federal Paper. At least three of these industries are served by railroad spur tracks which cross Doug Barnard Parkway and for some reason, severe traffic accidents have begun to occur at these tracks. As a first measure to help reduce these accidents, it is recommended that the existing speed limit of 55 mph be reduced to 45 mph. This will affect that section from Tobacco Road to State Route 56 only. Once this is approved, the Traffic Engineering section will coordinate this reduction with the Georgia Department of Transportation to keep this area on the radar detector list. Regulatory signs will be changed out as soon as this is finalized. Other measures, such as flashing lights, gates and bells are also being considered. A report will be made at a later date. Approval to reduce the speed limit is recommended, was read. Mr. Todd: I so move and give Public Works and the County Attorney the direction to negotiate with the other parties for the flashing lights, etc. Mr. Handy: Second. Motion adopted unanimously. Communication from the Interim Attorney submitting a letter from Randy Hall concerning the Jones Street Courtyard, about which I have previously spoken to you. I would like to place this on the Engineering Services agenda, was read. Mr. Wall: City Council voted to close Jones Street and there was some understanding that the title to Jones Street would be conveyed to, at that time, Bankers First. Now that Bankers First has been merged with SouthTrust, the attorney that is handling that has asked that we formally abandon Jones Street. The minutes show that Jones Street was closed but apparently nothing was done subsequent to that. There is a water line through there and we would want to reserve an easement to that. Mr. Handy: I move for approval. Mr. Todd: I'll second to get it on the floor for discussion. Mr. Wall: It has effectively been abandoned but it needs to go through a formal abandonment process. Mr. Chairman: Would you accept an amendment to your motion that we also take into consideration our water line there and put the necessary safeguards in to insure we can work on that line if we have a problem? Mr. Handy: Sure. Mr. Todd: I'll accept that also. I Motion adopted unanimously. Communication from the Interim Attorney submitting a proposed Deed of Dedication for Tindon Street and Hire Street which have been in existence and used as private streets for a number of years. Jack Murphy has looked at these streets and concurs, was read. Mr. Wall: This is on the old City and County lines. The City accepted those portions of the streets that were within the City into the City system, the County never did. We recommend that we accept the deed of dedication for those streets. Mr. Todd: I so move. Mr. Handy: I'll second it. Motion adopted unanimously. Communication from the Solid Waste Manager requesting approval of the proposed rate structure for Solid Waste User Fees at the Deans Bridge Road Landfill. It is as follows: I 1. Industrial, Commercial, Residential Solid Waste $30.00 Ton 2. Inert Waste (yard & forest commercial truck) $15.00 Ton 3. Mixed Waste (inert, putrescible, Industrial) $30.00 Ton 4. Demolition Waste $30.00 Ton 5. Residential auto or truck (five (5) bag limit) $ 2.00 Ea. 6. Residential truck or small trailer (under 6000GVW) $ 7.50 Ea. This proposal is made as a result of considerations of operational, environmental, and debt reduction costs associated with the solid waste disposal program to ensure an equitable cost to all users of the facility, was read. Mr. Smith: This would bring us into compliance with State law and eliminate misuse by commercial haulers. Mr. Todd: I move we approve it. Mr. Handy: Second, but I have a question. Have we informed the freebies that they will now have to pay? Mr. Smith: This would be done over a period of time. We would set a grace period to get into this and would have to advertise this structure in the paper so it would be fair and equitable to all people who would be concerned about it. Mr. Todd: I would like to see the Attorney draw up an I Ordinance on this that would also allow us to fine anybody who comes to the Landfill without having the waste covered. That's also a problem. This could be put into effect the date that all I I I three surcharge bills based on the high surcharge rate, and have requested these bills be recalculated and the amount overpaid be refunded. We have reviewed this request and feel this is warranted. The amount to be refunded is $52,158.92, was read. After a discussion, Mr. Todd: I move we accept it as information and get some additional information on it. Mr. Handy: Second. Motion adopted unanimously. Communication from the Environmental Engineer stating as a follow-up to my memo of April 29, 1996 regarding the contamination resulting from testing soil beneath the underground storage tanks at white Road, bids have been received to provide the necessary contracting services for excavating the clean fill, removing additional soil from beneath the location of the former tanks and demolishing the canopy over the former location of the pumps. Four bidders were contacted to provide prices for performing this work. These contractors included Beam Paving, Blair Construction, Mabus Construction and Mundy Construction. Only two bids were received for this work, which are attached. As may be seen from the attached bids, Mundy Construction has provided the low bid to perform this work. Therefore, I recommend that the bid from Mundy Construction be accepted for excavation and demolition services at the White Road Service/Fueling Location, was read. Communication from the Environmental Engineer stating during excavation and removal of the underground petroleum storage tanks at White Road, a sample was obtained from the bottom of the excavation after each tank was removed from the ground. These samples were then analyzed for constituents commonly found in petroleum. The laboratory analyses indicated that petroleum escaped from the tanks and entered the soil surrounding the tanks. Subsequent correspondence with the Georgia Department of Natural Resources Environmental Protection Division resulted in a deadline for submitting necessary follow up information to EPD by June 14, 1996. This follow up information is partially comprised of laboratory analyses of soil samples obtained a varying levels beneath the bottom of the excavation which was created during tank removal. At the White Road location, the excavations were backfilled since the contractor did not suspect that contamination was present in the samples he obtained. This means that we must go back and excavate the clean fill and stockpile this material before we can further examine the soil which was in place when the tank was in the ground. In order to have this work performed under the supervision of qualified personnel, I have obtained a proposal from Conestoga- Rovers Associates, who was the low bidder for the work at Shop II. This work hasn't been competitively bid since the scope of work to be performed in completing the project in conformance with EPD regulations cannot be nailed down at this time. Also, a number of scenarios could develop which could make the ultimate cost of this project range from no additional cost over this phase to a few hundred thousand dollars for remediation. This phase of the work will end with the preparation of either a Corrective Action Plan-Part A or a Closure Report. The steps leading to the preparation of either of these documents are described in the attached proposal from Conestoga-Rovers. In the event soil contamination is detected below the depth attainable with a trackhoe and hand augers, geologic drilling may be necessary to property evaluate the extent of contamination. In the event this additional work is required, the amount of work required is more definable and may be bid out competitively. I am also obtaining a proposal from Mr. Tony Mundy, who served as the contractor for tank removal. Mr. Mundy will provide the necessary excavation and safety equipment for the project. In addition to providing excavation services, Mr. Mundy is providing a price for demolishing the canopy over the former gas pumps. This is necessary to sample soil beneath the former gas lines leading from the tanks to the pumps, which is addressed in the EPD regulatory guidance. Mr. Mundy's services are necessary since he was the contractor who excavated the original fuel tanks. The existing conditions at the site do not permit anyone to delineate the former locations of the tanks. Therefore, Mr. Mundy must be present or a great deal of time could be spent searching for the limits of the former excavations. In summary, additional work is required as a result of removing the underground storage tank at White Road. In order to perform this work within the time frame EPD is requesting, it is necessary to start as soon as possible. I have spoken with Conestoga-Rovers and Tony Mundy, who are both ready to commence work next week. The work required to be performed by Conestoga-Rovers is subject to conditions to be determined during the performance of the work. As a result, the price of their services would vary greatly as is discussed in their proposal. Therefore, I am requesting that Conestoga-Rovers proposal be accepted with a cost not to exceed $9,865, was read. Mr. Todd: I move that we approve both of these. Mr. Brigham: Second. Motion adopted unanimously. I I Communication from the Environmental Engineer stating in cooperation with the Southeastern Technology Center, Augusta Richmond County has continued to attempt to locate a site which is suitable for demonstration of the Phoster technique for remediating site which are contaminated with petroleum constituents. After speaking with Tom Wiedmeier about the UST locations with which he was previously involved, he presented I the raw water pumping station and the central shop. After visiting these sites with Dr. Regina Porter of STC and reviewing I I I the available information, it has been decided by STC that the central shop present a more suitable candidate for demonstrating this technology. In order to :proceed 'with the demonstration project, it will be necessary to perform some additional subsurface exploration to develop current data on any contamination present in the confines of the central shop. The most recent data available for this site is dated in 1993 which leaves a great deal of time for changes to occur. The information which was developed in 1993 was prepared for the purpose of compliance with Georgia Department of Natural Resources Environmental Protection Division regulations by Terra Nova. This report which was submitted in 1993 has not been reviewed by the EPD until recently. We have recently received a letter from the EPD requesting that additional information be obtained pertaining to this site in compliance with the regulations which have been adopted by the EPD since the time the report was prepared. The information requested by EPD is essentially that which is needed by STC for design of the bioremediation system. However, STC is in need of a "fast track" project to conform with the deadlines imposed on their funding by the U. S. Department of Energy. STC has requested that Augusta-Richmond County provide financial assistance in performing the baseline study to develop the information required for preparing the design of the Phoster system. A project cost estimate has been submitted by Freeman & Vaughn Engineering, Inc. to perform this assessment in the amount of $12,500. I have reviewed the costs associated with the site assessment and they do not appear to be excessive. Considering the potential cost-benefit of the project with STC funding of the Phoster system, if required, I recommend that the project cost estimate by Freeman & Vaughn be accepted and Augusta-Richmond County agree to pay for the site assessment to a maximum cost of $12,500, was read. Mr. Todd: I so move. Mr. Handy: Second. Motion adopted unanimously. Communication from Harry D. Revell requesting condemnation of Project Parcel 8 of the Raes Creek Channel Improvement, Phase II Project which property is owned by Jean Margot Schedel, was read. Communication from Harry D. Revell requesting condemnation of Project Parcels 20 and 45 of the Raes Creek Channel Improvement, Phase II Project which property is owned by John Fleming, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from Harry D. Revell requesting approval I of option to purchase Project Parcel 22 of the Raes Creek Channel Improvement, Phase II Project which property is owned by Brynwood Swim Club, Inc. The option amount and the appraised value are both $700.00, was read. Communication from Harry D. Revell requesting approval of the option to purchase easement from Lydia C. Bliven and Thomas J. C. Smyth, Jr. known as Project Parcel 6-A of the Raes Creek Channel Improvement Project. The option amount and the appraised value are both $500.00, was read. Communication from Harry D. Revell requesting approval of the option to purchase easement from Anthony A. Prestifilippo known as Project Parcel 15 of the Raes Creek Channel Improvement Project. The option amount and the appraised value are both $780.00, was read. Communication from Harry D. Revell requesting approval of option to purchase right-of-way of the Barton Chapel Road Intersection and Drainage Improvement Project on Parcel 3, Area A, which property is owned by Northeast Georgia Presbytery, Inc. and Augusta Korean Presbyterian Church of Northeast Georgia. The option amount and the appraised value are both $525.00, was read. Communication from Harry D. Revell requesting approval of option to purchase right-of-way of the Barton Chapel Road Intersection and Drainage Improvement Project on Parcel 1, Area A which property is owned by Lucia B. Esperanza and Herminia P. Julian. The option amount and the appraised value are both $257.00, was read. I Communication from Harry D. Revell requesting approval of option to purchase Project Parcel 9 of the Raes Creek Channel Improvement, Phase II Project which property is owned by Paul Edward Filpus-Luyckx and Mary Patricia Filpus-Luyckx. The option amount and the appraised value are both $780.00, was read. Communication from Harry D. Revell requesting approval of option to purchase easement known as Project Parcel 16 of the Raes Creek Channel Improvement Project, Phase II which is in the name of Doris Evans Gramling. The appraised amount and the option amount is $3,570.00, was read. Communication from Harry D. Revell requesting approval of option to purchase right-of-way of the Barton Chapel Road Intersection and Drainage Improvement Project on Parcel 4, Area A which property is owned by Korean Presbyterian Church of Augusta. The option amount and the appraised value are both $1,000.00, was read. I I I I Communication from Harry D. Revell requesting approval of the option to purchase right-of-way from Donald Rae Ford, John Loran Ford and Perry Maureen Lokey known as Area D, Parcel 3 of the Barton Chapel Road Intersection and Drainage Improvement Project. The option amount and the appraised value is $775.00, was read. Communication from Harry D. Revell requesting approval of option to purchase Project Parcel 49 of the Raes Creek Channel Improvement, Phase II Project which property is owned by Merrick Place Partners, L.P. The option amount and the appraised value are both $3,600.00, was read. Mr. Todd: I so move that we do these as a consent agenda. Mr. Handy: Second. Motion adopted unanimously. Communication from Harry D. Revell requesting approval of the counteroffer option to purchase right-of-way from W. W. Zealey, Jr. known as Area D, Parcel 7 of the Barton Chapel Road Intersection and Drainage Improvement Project, was read. Mr. Wall: This is a $200 increase from the original offer based upon an appraisal that the owner got and I concur in that. Mr. Handy: I so move. Mr. Todd: Second. Motion adopted unanimously. Communication from Harry D. Revell requesting approval of the counteroffer option to purchase right-of-way of the Barton Chapel Road Intersection and Drainage Improvement Project on Parcels 5 and 7, Area A, which property is owned by The Lifsey Group, Inc. This option amount is $1,500.00 and the appraised value is $950.00, was read. Mr. Wall: Even though this is 58% increase, there is a donation of a temporary easement on a third parcel which increases the value. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted with Mr. Todd voting "No". Communication from Harry D. Revell requesting approval of the counteroffer option to purchase right-of-way from Elsie D. Harmon known as Area D, Parcel 10 of the Barton Chapel Road Intersection and Drainage Improvement Project. The option amount is $780.00 and the appraised value is $500.00. The difference is I a driveway light and some shrubbery that was detected during the negotiation phase, was read. Mr. Handy: I move for approval. Mr. Todd: Second. Motion adopted unanimously. Communication from Harry D. Revell requesting approval of sale of surplus property at 2443 Windsor Spring Road to William Howarth. Mr. Howarth bid this property in a public sale on Tuesday, May 6, 1996, for the sum of $2,900.00 which was the highest and best bid, was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Mayor regarding the New Savannah Bluff Lock & Dam recommending that the Augusta-Richmond County Consolidated Government take the following actions: 1. Request congressional support that the Section 216 study for disposition of Federal facilities be waived for the New Savannah Bluff Lock and Dam; cost savings to the Federal Government approximately $320,000.00. Request congressman Norwood's and Senator Coverdell's offices pursue available Federal funding for repairs to the locks. Offer a supplement toward the repair cost in local funding possibility from One Cent Recovered Funds if available. Also, pursue a funding source with the City of North Augusta as this is in their best interest as well. Request and accept title to the New Savannah Bluff Lock and Dam in order to maintain local operating control of the facility after repairs are complete. Request the Georgia Department of Transportation accept operation and maintenance responsibilities for the New Savannah Bluff Lock following completion of repairs and title acceptance, was read. 2. 3. 4. Mr. Mayor: We need to see if we have any funds available anywhere to be able to match any help we may get. Mr. Brigham: I move that we receive this as information and begin looking for any possible funding available to help with this project. Mr. Todd: Second. Motion adopted unanimously. I I I I I Communication from the General Supt. of Waterworks Operations stating a citizen met with me at a location near Raes Creek adjacent to Boy Scout Road and pointed out two locations where sewage is forced out of the sewer line when the line surcharges. At one spot the sewage is forced up through the ground and at the other spot the sewage is forced up into a small branch that then flows into Raes Creek. I met with George McElveen and Millard Morgan to consider utilizing Utilities Department forces to repair the breaks. We all agreed that we would do best to have a contractor make the repairs. I met with representatives of Blair Construction, Inc., Mabus Construction Co., Inc. and Mabus Brothers, 'Inc. at the site and pointed out the work to be done. Attached are the proposals from the three firms. We recommend awarding the contract to Mabus Construction Co., Inc., the low bidder, for their bid amount of $4,200.00. This is a borderline emergency case and, if possible, I would appreciate your concurrence in notifying Mabus Construction Co., Inc. to proceed with the repairs immediately. Funds for this project will come from Renewal and Extension Funds presently budgeted to repair the supports for the raw water line crossing the canal. It will not increase our total budget for 1996, was read. Mr. Todd: I move for approval. Mr. Handy: Second. Motion adopted unanimously. Communication from the Main Street Director and Sign & Marking Supervisor regarding a follow up concerning alternative parking solutions for Broad street visitors and employees. We have obtained two additional estimates by parking companies l regarding management of the parking garage at Ninth and Ellis. We have met with Dave Whittington. After inspecting the fencing at the Port Royal building, we concluded that the plastic coated cyclone fencing would be our recommendation for the parking deck and should be continuous leaving one entrance/outlet. An estimated figure via Whittington for the fencing is $16,000 which includes fencing, pipes, rails, gates and labor. We would recommend the dark green which blends with the surrounding shrubbery. Because the "guard house" is not in usable condition, in our opinion, we suggest a new one be constructed and placed on the Ninth Street side of the garage which would allow the attendant vision of the entire lower garage area. An estimated figure for this construction would be $4,000 - $5,000 according to whittington. We were also asked to share the information regarding private management of the garage with John Etheridge, Director of Human Resources, and obtain his recommendation as to whether or not it would be feasible to hire a consolidated government employee as attendant and run the garage as a local government entity. Mr. Etheridge reviewed the information presented in April and concluded that the proposed cost analysis on labor for the garage was somewhat low. He also recommended that due to liability involved and to avoid local government from I having to provide transportation, garage management should be contracted out. In his opinion, local government could not manage it any less expensively than a professional management company. The previous recommendation was from McLaurin Parking company out of Raleigh, NC. Following are two additional recommendations based on the same information given McLaurin in order to compare "oranges and oranges". We contacted AAA Parking and Allright Parking of Georgia, both out of Atlanta. We gave the same information to all companies in order to be able to compare "oranges and oranges". McLaurin parking Company fee was between $43,000 and $47,500. AAA Parking annual fee would be $25,800 or 12.5% of gross income and Allright Parking of Georgia fee would be $66,061. These figures are based on phone conversations in an attempt to get a handle on what costs we are looking at on an annual basis. Note: AAA parking did not include figures pertaining to any type of shuttle service. They have never been involved with this type of service but said if they were considered as the choice company, they would provide information regarding the shuttle amenity. McLaurin's figures for the shuttle service was $16,000 to $18,300 and Allright's figures were based on an hourly rate of usage at $34 per hour. Please Note: All figures mentioned in these presentations are estimated. Should the Commission-Council decide to think seriously about having a private company operate the garage, we would need to submit for bids the exact items to be covered. The I figures sent were based on telephone requests. Whatever decision is made, we do need to look at our long term parking alternatives and not wait until the opening of the Discover Center and Golf Hall of Fame. Even though additional parking decks are planned, there will be overflow to Broad Street which will create a need for other solutions. In addition, the need is already growing due to the fact that our downtown is growing with new businesses and expanding businesses. This committee's recommendation would be: put up the fencing and add a booth at the Ninth Street entrance subject to funds availability. Put together a bid package for management of the parking garage on a contractual basis in lieu of local government management and accept bids within a certain time line. Based on serious projected income vs management fee, make a determination as to our next step in this process, was read. Mr. Todd: I move that we proceed with the funding for the improvements and choose the vendor who would get the contract. Mr. Dillard: We would need to identify a funding source and we would like to put the proposals together and see what we get in. Mr. Todd: I would suggest we look at reserves as the funding source and put the money back when we generate some revenue and that we give them a cap of $25,000. I'll amend my motion to include this. I I I I . Mr. Chairman: I'll second your motion. Motion adopted unanimously. Communication from the Interim Attorney submitting a request from Maurice Steinberg that an alley located off Laney Walker Boulevard between lots 299 and lots 297 and 299 as shown on a former version of the tax map be abandoned. I will prepare a proposed Resolution for consideration by the Commission-Council, was read. Mr. Wall: This alley is being used by the Medical College currently for parking so it doesn't appear to be an alley. It does show on the original site plan that this is an alley. The property is up for sale and they are proposing that the alley be abandoned. The actual use at this time is for parking. Mr. Todd: I make a motion that we start the proceedings on this and hold the public hearing. Mr. Chairman: I second the motion. Motion adopted unanimously. ADJOURNMENT: was adjourned. There being no further business, the meeting Lena J. Bonner Clerk of Commission-Council NWM