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HomeMy WebLinkAbout03-25-1996 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - March 25, 1996 4:00 P. M. PRESENT: Hons. Larry E. Sconyers, Mayor; Powell, Chairman; Todd, Vice-Chairman; Handy and J. Brigham, members; Jim Wall, Interim Attorney; Charles Dillard, Interim Urban Services Administrator; Linda Beazley, Interim Suburban Services Administrator; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Tom Wiedmeier, Director of Water Pollution Control; Millard Gooding, Public Works Director; Jack Murphy and Mike Greene of the Public Works Department; Mike Amerson and Homer Moore of the Traffic Engineering Department; George McElveen, Director of Water and Sewerage; Robert Anderson, Supt. of Electrical Department; Harry Hartley, Supv. of Public Works; David Smith, Solid Waste Manager; Jim Leiper, Environmental Engineer; Alma Stephenson, Manager of Consolidated Revenue; Samm Fusselle, Main Street Director; Lena Bonner, Clerk of Commission- Council and Nancy Morawski, Deputy Clerk of Commission-Council. Also Present: Wayne Partridge of the Augusta Chronicle, George Eskola of WJBF Television and Hon. Ulmer Bridges, Commissioner. The Clerk: We have some additions to the agenda. One is from Mr. Harry Revell regarding Parcel 60 on the Raes Creek Channel Improvements and one from Mr. George McElveen to consider bid award on the Goshen Industrial Sanitary Sewer Extension and to consider a change order with Southern Partners and to consider approval of a change order with M. B. Kahn Company. We also need to consider appointment of the Utility Department Director. Mr. Chairman: That last one was taken care of in Administrative Services so we can delete that one off. Mr. Todd: I move that we add these by unanimous consent. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Director of Water Pollution Control stating in the Engineering Services Committee meeting of February 12, a plan was presented to construct improvements to the plant's solids handling facilities. This project is to be built in place of a planned $1,200,000 project. We have received prices on the major aspects of this project. These prices are as follows: 1. Plant and yard piping, gravity belt pad and thickened sludge pit - H.A. Sack Company, $37,105. We also solicited quotes for this work from Mabus Brothers Construction and Nordmann contracting, neither of which could begin work in time due to their current work load. 2. Thickened sludge pumps - Pumping Station Inc., $10,890. This price was the lowest of three quotes. 3. Flowmeters - Elam Environmental, $13,262. Sole source 4. Solids analyzer - Hile Controls, $5,361. Sole source 5. Automatic control valve - Eco-Tech, $3,135. Sole source I 6. polymer System - Fluid Dynamics, Inc., $12,760. Sole source The total for the above items is $82,513; $100,000 was included in our budget for this work, was read. Mr. Wiedmeier: On item #2 for the thickened sludge pumps, that number is incorrect. It should be $12,610. And I would like to pull #6 out of consideration. We have someone who will propose another polymer system that I think will be a little cheaper than this one. Mr. Todd: I move to get it on the floor for discussion. Mr. Brigham: Second. After a short discussion, Mr. Brigham: I move it be approved. Mr. Handy: Second. Motion adopted with Mr. Todd voting "Present". Communication from the Director of Water Pollution Control stating bids were opened for the Wetlands Treatment System, Phase I on February 8, 1996. The results for the base bids are as I follows: Richardson construction $9,811,375 Morgan Corporation $6,277,000 specialized Services $6,256,355 Gilbert Southern $6,090,000 J. S. Haren Co. $5,858,000 L. J. Construction $5,575,700 R. B. Baker $5,449,000 We recommend that award be made to the low bidder, R. B. Baker Construction, in the amount of $5,449,000, pending receipt of SRF Funding from the Georgia Environmental Facilities Authority. Also included in this bid was an alternate for the construction of a concrete bridge across Butler Creek in order to provide improved access to the site. R. B. Baker Construction originally bid $245,000 for the bridge, and we have negotiated this amount to $225,000. This work is also eligible for SRF Funding. We recommend that this alternate be accepted for a total contract cost of $5,674,000, pending receipt of SRF Funding from GEFA. We must begin construction on this project by May 1, 1996 in order to comply with an EPD mandated schedule, was read. Mr. Todd: I so move. Mr. Handy: Second. I Motion adopted unanimously. I I I Communication from the Director of Water & Sewerage requesting ratification of emergency expenditures to replace the 6" water main and fire hydrant serving the National Science Center at Fort Gordon. Three bids were received with low bid at $26,725 by Eagle Utilities, was read. Mr. Todd: I so move that we ratify the action. Mr. Chairman: I'll second the motion. Motion adopted unanimously. Communication from the Public Works Director submitting Change Order Number One for the Turpin Hill Roadway & Drainage Improvements, Phase II project in the amount of $49,329.21. This change order reflects (A) addition of a Type II Drop Inlet and 225 LF of 8" PVC Pipe for items required to accomplish the work and alleviate a sanitary sewer problem for several residents; (B) The addition of base and paving for 7th and 8th Avenues on the southeasterly side of Old Savannah Road; and (C) The additional work and delays caused by the encountering of an old landfill through which a storm drain had to be laid. The contractor was delayed and had to take special precautions, monitor and protect the disturbed area, properly dispose of the excavated materials and haul in fresh backfill materials. Funds for this change should come from project contingencies. Current project contingencies show a balance of $149,364. Approval is recommended, was read. Mr. Handy: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Public Works Director stating attached is a section of a tax map showing undeveloped land on Wheeler Road. We are requesting approval to clean debris and cut undergrowth on private property highlighted. This site is located in the old City Limits area and has been cleared before by City crews. The area is a problem for law enforcement because of the high drug use and transactions that occur in the neighboring sites. It is thought this site is a haven for drug dealers and users because of the undergrowth, was read. Mr. Todd: I have a problem with cleaning up private property and I make a motion that we table it. Motion dies for lack of a second. Mr. Hartley: All those lots have been cleaned up. I guess the property owners did it because we haven't done it. There is one lot left that needs cleaning and we have sent them a letter about that one. Mr. Todd: I move that we drop this from the agenda. Mr. Brigham: I'll second that. I Motion adopted unanimously. Communication from Mr. Harry D. Revell requesting consideration of the acceptance of off-site utility easement from Boardman Petroleum, Inc. to Richmond County on property shown on Tax Map 43-4, Parcel 15, Project Reference 82-030, was read. Mr. Brigham: I'll so move. Mr. Todd: Second. Motion adopted unanimously. Communication from Mr. Harry D. Revell requesting authorization of condemnation of Project Parcel 18 of the Raes Creek Channel Improvement Project, Phase II, Tax Map Parcel 17-4:39, which is in the name of Herbert L. Howard, Jr., et al., was read. Mr. Brigham: I so move. Mr. Todd: Second. I Motion adopted unanimously. Communication from Mr. Harry D. Revell requesting approval of option to purchase easement known as Project Parcel 1 of the Raes Creek Channel Improvement Project, Phase II, Tax Map Parcel 24-4:1, which is in the name of Stuart H. Prather, Jr. The appraised amount and the option amount is $1,170.00, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from Mr. Harry D. Revell requesting authorization of condemnation of Project Parcel 48 of the Raes Creek Channel Improvement Project, Phase II, Tax Map Parcel 17-4:39, which is in the name of Allen M. Alex, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. I Communication from Mr. Harry D. Revell requesting approval of one option on Project Parcel 46 (along with two letters I I I pertaining to this parcel for your information), and three counteroffer options on Project Parcels 34, 35 and 56 of the Raes Creek Channel Improvement Project, Phase II, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. The Committee next considered the matter of the development of a policy regarding banner installation, together with a communication from the Superintendent of the Electrical Department requesting approval of his recommendation for the Electrical Department to discontinue the responsibility of hanging banners throughout the City. Mr. Todd: sector on this such events as Augusta. I don't think we should compete with the private and I move that we stay with the policy except on the Lock and Ham Jam and the Arts in the Heart of Mr. Chairman: I'll second the motion. Motion adopted with Mr. Handy voting "No" and Mr. Brigham voting "Present". The Committee next considered the parking in the 1000 and 1100 blocks of Broad Street. Mr. Todd: I'm going to move that this be deleted from the agenda. This issue has been dealt with by this Committee, taken to the full board and ratified and we haven't had a request that we rescind that. Mr. Chairman: I'll second that. The parties involved would have to go back before the full Commission to voice their concerns. Motion adopted with Mr. Brigham voting "No". Communication from the Asst. Com. of P.W. & Director of Engineering stating the work on The National Science Center's Discovery Center has recently begun. The NSC has requested an improved entrance from Reynolds Street to the west side of the building. Toward that goal, we have requested and received a proposal from Cranston, Robertson and Whitehurst, P.C. to perform the necessary surveying and engineering services to prepare plans and specifications for the project. We request authorization to proceed with the engineering design phase of the project. The cost of the work to be performed is $36,900.00. If approved by the Committee, the cost should be charged to the Special 1% Sales Tax Fund - Phase III. This project was designated on the Special 1% Sales Tax Project List approved by the Commission-Council earlier this year, was read. I Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Asst. Com. of P.W. & Director of Engineering stating the Pedestrian Walkway & Handicapped Access Ramp at 6th Street and the Levee is a Department of Transportation ISTEA project. One of the requirements of this project is that the local government provide the property necessary to build the project. A portion of this project requires a small tract of land be acquired. The property acquisition on the project must be in accordance with federal guidelines. This process begins with an appraisal from a preapproved Department of Transportation appraiser. We request authorization to have the property appraised by Mr. Bill Hollingsworth at a cost of $850.00, was read. Mr. Todd: I move that we authorize him to get an on the property and present it to the proper authority the pension trustees are concerned. appraisal as far as Mr. Powell: I'll second Mr. Todd's motion. I Motion adopted unanimously. Communication from Mr. Harry D. Revell requesting approval of option to purchase easement known as project Parcel 2 of the Raes Creek Channel Improvement project, Phase II, Tax Map Parcel 24-4:2, which is in the name of John Maddox Nixon and Nelson Alexander Nixon. The appraised amount and the option amount is $2,730.00, was read. Mr. Brigham: I so move. Mr. Todd: Second. Motion adopted unanimously. Communication from Mr. Harry D. Revell requesting approval of option to purchase easement known as project Parcel 59 of the Raes Creek Channel Improvement Project, Phase II, Tax Map Parcel 18:366, which is in the name of Woodbluff Property Owners' Association. The appraised amount and the option amount is $40.00, was read. Mr. Brigham: I'll second that. I Mr. Todd: I so move. I I I Motion adopted unanimously. Communication from Mr. Harry D. Revell requesting approval of option to purchase easement known as Project Parcel 60 of the Raes Creek Channel Improvement Project, Phase II, Tax Map Parcel 18:9, which is in the name of Charles Lee Smalley, Jr. The appraised amount and the option amount is $170.00, was read. Mr. Brigham: I so move. Mr. Todd: I'll second. Motion adopted unanimously. Communication from the Director of Water and Sewerage requesting consideration of bid award on the Goshen Industrial Sanitary Sewer Extension. I recommend the low bid, Hardy Plumbing, in the amount of $74,576.45, was read. Mr. Todd: I so move. Mr. Brigham: I'll second it. Mr. McElveen: They are paying one-third of the costs going in plus the tap fees on each individual existing lot. Motion adopted unanimously. Communication from the Director of Water and Sewerage requesting approval of Change Order #1 with Southern Partners for additional surveying regarding the sanitary sewer project from the Kimberly Clark property to prevent a conflict with our well supply water line. The amount is $3,810.00, was read. Mr. Todd: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Director of Water and Sewerage requesting approval of Change Order #2 with M. B. Kahn Construc- tion on the expansion project of the Spirit Creek Wastewater Treatment Plant in the amount of $10,903.73. This is necessary due to an existing 24" line being out of round, was read. Mr. Todd: I move we approve it. Mr. Brigham: I'll second it. Motion adopted unanimously. Mr. Wall: Item #8 on the Public Services agenda should be considered by this Committee. Mr. Todd: I move that we add this to the agenda. Mr. Brigham: I'll second that. Motion adopted unanimously. Communication from the Interim Attorney requesting consideration of the method of handling change orders for construction of the Joint Law Enforcement Center (Fourth Street and Phinizy Road locations), was read. Mr. Wall: We have a change order that we need to get approval for. It is for $440 and we need a process for dealing with these change orders. Mr. Todd: I move that we delegate the authority to the appropriate Administrator to approve change orders up to the dollar amount that the Administrator can approve on contracts without going out for bids and report back to us if it gets out of hand. Mr. Brigham: I'd like to amend that so that they report back to us on a monthly basis all change orders with a cumulative total. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission-Council NWM I I I