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HomeMy WebLinkAbout04-11-2005 Meeting I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - April 11 , 2005 1:00 P. M. I. Discuss the Augusta Housing and Economic Development Department. (Requested by Commissioner Williams) (Referred from March 21 Administrative Services) 2. Approve retirement of Mr. Rabon Saxon under the 1977 Pension Plan. 3. Approve Resolution of Support for PRI's renovation project of Cedarwood Apartments. (Requested by Commissioner Hankerson) 4. Discuss policy on policy prohibiting employees from engaging in future employment relationships with contractors doing business with the City of Augusta. (Requested by Commissioner WiUiams) 5. Approve Augusta's Comprehensive Personnel Policy Manual. 6. Presentation from Ms. Virginia Todman regarding the rehabilitation project relative to Lyman and Dover Streets. (Referred from March 2 I Administrative Services meeting) I 7. Discuss the reclassifications of the rank-and-file employees of Augusta Utilities Department. (Requested by Commissioner Williams) 8. Discuss the City Attorney/Law Department. (Requested by Commissioner Williams) ~,. - I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - April 1 I, 2005 I:OOP.M. PRESENT: Hons. Hankerson, Chairman; Grantham, Co-Chairman; Mays, member; Steve Shepard, Attorney; Fred Russell, Administrator; Brenda Byrd-Pelaez, Human Resources Department; Lena Bonner, Clerk of Commission. ABSENT: Hons. Bob Young, Mayor; Cheek, member. Also Present: Hons. Sims, Smith and Williams, Commissioners. 3. Approve Resolution of Support for PRI's renovation project of Cedarwood Apartments. (Requested by Commissioner Hankerson) At this time a representative ofPRI appeared before the Committee and gave a synopsis of their plans for the renovations. Mr. Williams asked if this could be considered at the next meeting in order to give him more time to learn about the project and answer questions from anyone who is interested. Mr. Mays: I so move that we continue this to the next meeting. I Mr. Grantham: Second. Motion adopted unanimously. 1. Discuss the Augusta Housing and Economic Development Department. (Requested by Commissioner Williams) (Referred from March 21 Administrative Services) Mr. Williams: Have we gotten anything back from the auditor who was looking at this? Mr. Chairman: I haven't heard anything so far. I know that there is a meeting scheduled on the 18th between HOD and the individual CHDOs. I would suggest that we address this after that meeting. Mr. Mays: I move that we consider this at our next meeting. Mr. Grantham: Second. Motion adopted unanimously. I I 2. Approve retirement of Mr. Rabon Saxon under the 1977 Pension Plan. I Ms. Pelaez: I haven't spoken to him but I will do so before the meeting on Tuesday. My staff has talked to him and I have not personally. Mr. Chairman: We could move this forward with no recommendation. Mr. Mays: I so move. Mr. Grantham: Second. Motion adopted unanimously. 4. Discuss policy on policy prohibiting employees from engaging in future employment relationships with contractors doing business with the City of Augusta. (Requested by Commissioner Williams) Ms. Pelaez: There is some proposed language that could be placed into the contracts for the vendors, but there is no particular period of time as to how long a contractor is prohibited from working with one of our former employees. Mr. Colclough: I thought we had a policy addressing that. I think a vendor should be aware of that policy where they cannot hire someone formerly in our employment. I Mr. Chairman: Can the government legally tell an employee that they can't work for someone who has a contract with the city? Mr. Shepard: I think it would have to come from the contract standpoint. The state constitution basically favors the free movement of labor among the jobs that may be available. I notice that there are two versions here, one that indicates within two years and one within one year. I think to keep it as constitutional as possible you should have it as one year and that the scope of it will be that you do not hire somebody that is working within the activity that they formerly worked at in the city. Mr. Williams: I think we had a rule that it was two years that the contractor could be penalized and the businesses should know that. Mr. Chairman: Do we have an ordinance on that? Mr. Williams: I thought it was an ordinance. Mr. Mays: I'm going to make a motion that we get five minutes oflegal advice based on the fact of both current and pending litigation against this city and I think we need to discuss this in legal at this time with the HR Director, attorney staff and administration to remain in the room with us. I 2 I Mr. Grantham: I'll second. Motion adopted unanimously. [LEGAL MEETING] Mr. Chairman: I'll call the meeting back to order. Mr. Shepard: I would ask that you have a motion to add and approve a motion to have the Chairman sign the Open Meeting affidavit regarding the discussion about personnel. Mr. Grantham: So move. Mr. Mays: Second. Motion adopted unanimously. (Discussion continues on Item 4) I Mr. Mays: I make a motion that we receive the current information as information and that we allow the concerned staff parties to further work on it and bring it back to us at a later date. Mr. Grantham: Second. Motion adopted unanimously. 7. Discuss the reclassifications of the rank-and-fiIe employees of Augusta Utilities Department. (Requested by Commissioner Williams) Mr. Williams: I wanted to know what we are going to do for the people such as the truck drivers, the secretaries and others who continue to keep the department running. Mr. Russell: Mr. Hicks and I have had discussions about this and I had asked that it come forth at the next committee meeting. Mr. Grantham: I so move. Mr. Mays: Second. Motion adopted unanimously. I 3 8. Discuss the City Attorney/Law Department. (Requested by Commissioner Williams) I Mr. Williams: I was concerned about the rate of pay for the staff attomeys and other staff as compared with the rate for the attorney. Ifwe are getting the same service from both then the rate of pay should also be equal. Mr. Chairman: We have a sub-committee in place and I don't think they have had a meeting. Mr. Boyles: I have not yet called a meeting but will be glad to do so later this week or the first of next week. This wasn't given to me as part of the scope of our work, but we can certainly consider it. Mr. Williams: I would like to see it discussed somewhere about the rate of pay and the level of services. Ms. Beard: And I would also like to see the in-house law department discussed. Mr. Mays: I move that we include all of the items discussed here in the sub- committee meeting. Mr. Grantham: Second. I Motion adopted unanimously. 6. Presentation from Ms. Virginia Todman regarding the rehabilitation project relative to Lyman and Dover Streets. (Referred from March 21 Administrative Services meeting) Ms. Todman made a presentation regarding the rehabilitation of some houses at 2550 through 2556 Lyman Street and the need for street lighting in that area. The Chairman invited her to attend the meeting of the sub-committee which will be meeting on Friday at 12:00 Noon. 5. Approve Augusta's Comprehensive Personnel Policy Manual. Mr. Chairman: I would suggest that we consider this at our next meeting after we have a chance to review it. I would ask if you could give us a highlighted page outlining the changes that have been made. Ms. Pelaez: We were thinking about giving you a thirty day period to give you plenty of time to review it. Mr. Chairman: That would be good. I 4 I Mr. Russell: Perhaps you could take half of the manual and review that and then take the remainder after that. Mr. Grantham: I so move. Mr. Mays: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. BODner Clerk of Commission nwm I I 5