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HomeMy WebLinkAbout02-14-2005 Meeting ADMINISTRATIVE SERVICES AGENDA /II COMMITTEE ROOM - February iT, 2005 I:OOP.M. I. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Turpin Hill Neighborhood: 1915 Grand Boulevard, 1414 Essie McIntyre Boulevard, (District 2, Super District 9); South Augusta Neighborhood: 2118 Grand Boulevard, 1024 Fifteenth Avenue, 519/521 first Avenue, (District 2, Super District 9); Laney-Walker Neighborhood: 1249 Wrightsboro Road, (District 2, Super District 9); Olde Town Neighborhood: 102 Second Street, (District i, Super District 9); and waive 2nd reading. 2. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the CBD Neighborhood: 537 Walton Way, 541 Walton Way, 545 Walton Way, (District 1, Super District 9); Meadowbrook Neighborhood: 3702 Old McDuffie Road, 2681 Barclay Street, (District 4, Super District 9); Bethlehem Neighborhood: 1533 Twelfth Street, 1366 Wrightsboro Road, 1637 Y, Forest Street, 1643 forest Street, (District 2, Super District 9); South Augusta Neighborhood: 2529 Dover Street, 2550 Dover Street, 2557 Dover Street, 2575 Dover Street, 2558 Lyman Street, 2537 Miles Street, 2549 Miles Street, (District 2, Super District 9); and waive 2nd reading. 3, Receiv.e as inforn13tion update/report for the Economic Development Ombudsman Initiative. 4. Approve authorization to revise program design for HOME Program. 5. Receive as information only draft for review for "Guide to Augusta Housing & Economic Development Department (AHEDD) - (Operations, Administration & Program Management Manual). 6. Approve the recommended accounting procedure to be used for the 2004 Waste Management Bond Project. 7, Approve Resolution requesting attorneys add the tax map and parcel number after the legal description in all real estate deeds. 8. Approve retirement of Ms. Lillie President under the 1977 Pension Plan. 9. Approve $1,800 increase for existing retirees that did not receive the increase effective October 1, 2004. This $1800 increase is to also apply to future retirees of the 1949 Pension Plan. - 10. -"c. 11. -. - Discuss City of Augusta Reduction in Force Policy. Discuss City of Augusta Career Ladder Implementation. 12. Approve the reprogramming of $60,000.00 in Community Development Block Grant (CDBG) funds from the Economic Development Loan Fund Program to the Business Education Training Program. 13. Approve final Version of Year 2005-2009 Consolidated Plan and Year 2005 Action Plan for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnerships and Housing Opportunities for Persons with AIDS (HOPW A) funds. .c.' 14. Adopt Resolution authorizing Submission Year 2005-2009 Consolidated Plan and Year 2005 Action Plan for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnerships and Housing Opportunities for Persons with AIDS funds. 15. . Approve authorization to establish Augusta Redevelopment Corporation, 16. Consider a recommendation from the Historic Preservation Commission to retain the designation of Bethlehem as a Local Historic District. 17. Motion to authorize the Board of Assessors to work with Information Technology to develop RFP's and accept bids on a new CAMA and a complete revaluation of all real estate parcels. The final contracts would be brought back to the Commission for approval. (Referred from February 1 Commission meeting) 18. Motion to authorize the Board of Tax Assessors to advertise and accept bids to perform a business audit by an outside vendor. Once the vendor is selected the contractual agreement would come back to the Commission for approval. (Referred from february I Commission meeting) 19. Discuss properties in the Land Bank Authority. (Requested by Commissioner Williams) 20. Discuss the organization and/or reorganization of Enterprise funded departments, (Requested by Commissioner Hankerson) 21. Discuss status of Augusta's Comprehensive Personnel, Policy Manual. ... till - ... I I I ADMINISTRATNE SERVICES COMMITTEE COMMITTEE ROOM - February 14, 2005 10:00 A. M. PRESENT: Hons. Hankerson, Chairman; Grantham, Co-Chairman; Mays, member; Steve Shepard, Attorney; Fred Russell, Administrator; Rob Sherman, License & Inspections Director; Warren Smith, HED Director; George Patty, Planning Director; Harry James, Staff Attorney; E. W. Reece, Tax Assessor; Lena Bonner, Clerk of Commission. ABSENT: Hon. Cheek, member. Also Present: Hon. Williams, Commissioner. The Clerk: We have a request to add two items to the agenda. 1. Update/status report from the Housing & Economic Development Director regarding the emergency funding request for the Weed and Seed Program. (Requested by Commissioner Hankerson) 2. Communication from Progressive Redevelopment, Inc. regarding letters for AHP application for Maxwell House Apartments. Mr. Grantham: I so move. Mr. Mays: Second. Motion adopted unanimously. The Clerk: We have also had a request from Ms. President to delete Item 48 from the agenda. 48. Approve retirement of Ms. Lillie President under the 1977 Pension Plan. Mr. Chairman: We would also like to delete Item 52 from the agenda. 52. Approve the reprogramming of $60,000.00 in Community Development Block Grant (CDBG) funds from the Economic Development Loan Fund Program to the Business Education Training Program. CONSENT AGENDA ITEMS: 41. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Turpin Hill Neighborhood: 1915 Grand Boulevard, 1414 Essie McIntyre Boulevard, (District 2, Super District 9); South Augusta Neighborhood: 2118 Grand Boulevard, 1024 Fifteenth Avenue, 519/521 First Avenue, (District 2, Super District 9); Laney-Walker Neighborhood: 1249 Wrightsboro Road, (District 2, Super District 9); Olde Town Neighborhood: 102 Second Street, (District 1, Super District 9); and . 2nd d' waIve rea mg. I 42. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the CBD Neighborhood: 537 Walton Way, 541 Walton Way, 545 Walton Way, (District 1, Super District 9); Meadowbrook Neighborhood: 3702 Old McDuffie Road, 2681 Barclay Street, (District 4, Super District 9); Bethlehem Neighborhood: 1533 Twelfth Street, 1366 Wrightsboro Road, 1637 Y, Forest Street, 1643 Forest Street, (District 2, Super District 9); South Augusta Neighborhood: 2529 Dover Street, 2550 Dover Street, 2557 Dover Street, 2575 Dover Street, 2558 Lyman Street, 2537 Miles Street, 2549 Miles Street, (District 2, Super District 9); and waive 2nd reading. 45. Receive as information only draft for review for "Guide to Augusta Housing & Economic Development Department (AHEDD) - (Operations, Administration & Program Management Manual). 47. Approve Resolution requesting attorneys add the tax map and parcel number after the legal description in all real estate deeds. 49. Approve $1,800 increase for existing retirees that did not receive the increase effective October 1, 2004. This $1800 increase is to also apply to future retirees of the 1949 Pension Plan. I Mr. Mays: I move that we approve these consent agenda items and delete Items 48 and 52. Mr. Grantham: Second. Motion adopted unanimously. 50. Discuss City of Augusta Reduction in Force Policy. 51. Discuss City of Augusta Career Ladder Implementation. 61. Discuss status of Augusta's Comprehensive Personnel Policy Manual. Mr. Mays: I make a motion that we defer these items to the next Administrative Services Committee when Mr. Cheek can be here. Mr. Grantham: Second. Motion adopted unanimously. I 2 I I I 60. Discuss the organization and/or reorganization of Enterprise funded departments. (Requested by Commissioner Hankerson) Mr. Chairman: I placed this on the agenda because I think all employees should be treated the same whether they are or are not employees of an enterprise department. I think it is causing a problem of disparity when you are talking about reclassifications when the enterprise departments reorganize themselves and give salary increases to their employees. I think it affects the morale of the staff in other departments when equal positions in different departments receive different salaries. When we have announced that we have problems and are freezing salaries, some employees in the enterprise departments have actually received salary increases, and I don't think that we should continue to allow this to happen. I have also had complaints from some employees about how promotions are made in that some employees who have been here for many years are qualified for another position and cannot get promoted. Mr. Russell stated that he would take a look at the promotion policy and make sure it is being used in the right way and get back to the committee. After further discussion, Mr. Mays: I so move. Mr. Grantham: Second. Motion adopted unanimously. Addendum Item 2. Communication from Progressive Redevelopment, Inc. regarding letters for AHP application for MaxweII House Apartments. Mr. Chairman: This is for some things that they need for the funding for the renovation of the Maxwell House Apartments. I think this letter just needs the proper signatures so they can move forward with the project. Mr. Mays: I'm going to make a motion that the committee again do whatever is necessary to expedite this proper letter regarding this application since it has been before the committee and fuII Commission previously and approved. Mr. Hankerson: I'll second it. Motion adopted unanimously. 43. Receive as information update/report for the Economic Development Ombudsman Initiative. Ms. Helen Blocker Adams gave a report was given concerning the activities of the initiative and the upcoming Economic Development Summit. 3 Mr. Mays: I make the motion that we receive the report as information and with commendation to Helen and Janie for a thorough report. I Mr. Grantham: I'll second that. Motion adopted unanimously. 56. Consider a recommendation from the Historic Preservation Commission to retain the designation of Bethlehem as a Local Historic District. Mr. Patty: We brought this to you back in October. The Historic Preservation Commission had a public hearing and they are requesting that an Ordinance be retained designating Bethlehem as a historic district. Mr. Sonny Pittman stated that some rnembers of the HPC wanted to retain the designation but to water down the guidelines so that the shotgun houses could be demolished but rnake approvals for any new construction. After a lengthy discussion, Mr. Mays: I'll make a motion that we rescind the ordinance for the designation, but that we incorporate the data that has been collected historically so that this can be shared with future developers and we begin a rebuilding of the area with the incorporation of that historical data. Mr. Grantham: I'll second that. I 'Motion adopted unanimously. 59. Discuss properties in the Land Bank Authority. (Requested by Commissioner Williams) Mr. Williams: I wanted to know how rnany properties have the CHDOs and the Land Bank Authority worked on together to start some developrnent. I was particularly interested in the property on Calvary Dri ve. Mr. James: The property on Calvary Drive is not a part of the Land Bank property. . Mr. Sherman: Most of the properties that we have had demolished have not been transferred to the Land Bank. That's the last step we need to take in the process. After further discussion about the various properties in the Land Bank, Mr. Williams: I would like to have a revised list of the properties that are in the Land Bank Mr. James: We do send out such a list each month and the CHDOs are also aware of the properties that are available. I 4 I I I " After further discussion, Mr. Grantham: I move that we bring this back to the next committee meeting. Mr. Chairman: I'll second it. Motion adopted unanimously. 46. Approve the recommended accounting procedure to be used for the 2004 Waste Management Bond Project. Mr. Grantham: So move. Mr. Mays: Second. Motion adopted unanimously. 44. Approve authorization to revise program design for HOME Program. After a discussion ofthe item by Mr. Smith and further discussion by cornrnittee mernbers, Mr. Chairman: Why don't we ask Mr. Smith to clarifY the language on this so that we can move forward or not rnove forward with it? After additional discussion with representatives of the CHDOs, Rev. Benning asked that they be placed on the next committee meeting agenda to discuss the audit of the Laney Walker Development Corporation. After further discussion, Mr. Chairman: I'd like to receive a motion that we discuss this item and item 55 in a work session. 55. Approve authorization to establish Augusta Redevelopment Corporation. Mr. Mays: I so move. Mr. Grantham: Second. Motion adopted unanimously. Mr. Chairman: Items 53 and 54 also need to be included in the work session. 53. Approve Final Version of Year 2005-2009 Consolidated Plan and Year 2005 Action Plan for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnerships and Housing Opportunities for Persons with AIDS (HOPW A) funds. 5 54. Adopt Resolution authorizing Submission Year 2005-2009 Consolidated Plan and Year 2005 Action Plan for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnerships and Housing Opportunities for Persons with AIDS funds. I Mr. Grantham: I so move we include 53 and 54 in the work session. Mr. Mays: Second. Motion adopted unanimously. Addendum Item 1. Update/status report from the Housing & Economic Development Director regarding the emergency funding request for the Weed and Seed Program. (Requested by Commissioner Hankerson) Mr. Smith: I think the request was for $50,000 and I believe that we can handle that through some reprogramming of CDBG funds. Weare also asking hirn to submit an application and I understand that he is working on that. Mr. Grantham: I so move. Mr. Mays: Second. Motion adopted unanimously. I 57. Motion to authorize the Board of Assessors to work with Information Technology to develop RFP's and accept bids on a new CAMA and a complete revaluation of all real estate parcels. The final contracts would be brought back to the Commission for approval. (Referred from February 1 Commission meeting) 58. Motion to authorize the Board of Tax Assessors to advertise and accept bids to perform a business audit by an outside vendor. Once the vendor is selected the contractnal agreement would come back to the Commission for approval. (Referred from February 1 Commission meeting) Mr. Reece: I would ask that you refer these to the full Commission with no recommendation. Mr. Grantham: I'll make that in the form ofa motion and with discussion based on our information. Mr. Mays: I'll second that. Motion adopted unanimously. I 6 I nwm I I ADJOURNMENT: There being no further business, the meeting was adjoumed. Lena J. Bonner Clerk of Commission 7