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HomeMy WebLinkAbout01-21-2005 Meeting I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - January 21, 20M 9:30 A. M. 1. Discuss reports from the Finance Director regarding Risk Management, fleet Management and city-owned properties, 2, Update from the sub-committee regarding the status of the demolition! rehabilitation of the houses located on Dover Street. (Referred from January II Administrative Services) 3. Review of County Attorney's contract. (Referred from January 11 Administrative Services) 4. Approve retirement ofMr. Ronald Shirey under the 1949 Pension Plan. 5. Authorize Public Works & Engineering Department to create a new Code Enforcement Officer II position (pay grade 43) to be funded by NPDES fees and by the fines collected through the Magistrate Court. 6. Approve retirement of Ms. Nancy Culpepper under the 1977 Pension Plan. I 7. Approve setting the qualifying fee for Augusta Commission Districts 1,3,5,7, and 9 and for Marshal of the Civil and Magistrate Court. 8. Authorize the Board of Assessors to work with Information Technology to develop RFP's and accept bids on a new CAMA and a complete revaluation of all real estate parcels. The final contracts would be brought back to the Commission for approval. 9. Authorize the Board of Tax Assessors to advertise and accept bids to perform a business audit by an outside vendor. Once the vendor is selected the contractual agreement'would come back to the Commission for approval. - - - I 1 I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - January 21, 2005 9:30 A. M. PRESENT: Hons. Bob Young, Mayor; Hankerson, Chairman; Grantham, Co- Chairman; Cheek and Mays, members; Steve Shepard, Attorney; Fred Russell, Administrator; E. W. Reece, Tax Assessor; Brenda Byrd-Pelaez, Human Resources Director; David Persaud, Finance Director; Sandy Wright, Risk Management Director; Ron Crowden, fleet Manger; Teresa Smith, Public Works Director; Lena Bonner, Clerk of Commission. Also Present: Hons. Williams and Beard, Commissioners. CONSENT AGENDA ITEMS: 4. Approve retirement of Mr. Ronald Shirey under the 1949 Pension Plan. 6. Approve retirement of Ms. Nancy Culpepper under the 1977 Pension Plan. 7. Approve setting the qualifying fee for Augusta Commission Districts 1,3,5, 7, and 9 and for Marshal of the Civil and Magistrate Court. Mr. Cheek: 1 so move. Mr. Grantham: Second. Motion adopted unanimously. 8. Authorize the Board of Assessors to work with Information Technology to develop RFP's and accept bids on a new CAMA and a complete revaluation of all real estate parcels. The final contracts would be brought back to the Commission for approval. 9. Authorize the Board of Tax Assessors to advertise and accept bids to perform a business audit by an outside vendor. Once the vendor is selected the contractual agreement would come back to the Commission for approval. Mr. Grantham: This has been recommended by the Board of Assessors. This has also been before the Board of Education and I have a letter from Dr. Larke that states, "At the regular Board meeting of the Richmond County of the Richmond CountY Board of Education held at 864 Broad Street, Augusta, GA 30901 on January 3, 2005, the Board voted to approval of the recommendation made in the document prepared by Mr. Charles . F. Smith, Chairman of the Richmond County Board of Tax Assessors dated September 27,2004. A copy of the document is enclosed. Further, they voted to withdraw their approval if the Augusta Richmond County Commission did not approve the recommendations." I put this in a motion that we accept 8 and 9 based on the two requests that will come back for full Commission approval. Mr. Cheek: Second. 1 Mr. Grantham: The costs for this will be shared on the same pro rata basis that the Board and the Commission receive their funding. After a discussion, the motion was adopted unanimously. 1. Discuss reports from the Finance Director regarding Risk Management, Fleet Management and city-owned properties. The Committee heard presentations from Sandy Wright regarding the Risk Management portion and Ron Crowden on the Fleet Management portion. After a discussion, Mr. Mayor; Mr. Persaud, could you give us a current report on the payments that are outstanding on some of these leases? Mr. Persaud: Yes, sir, I will. Mr. Cheek: A motion to receive this as information. Mr. Grantham: Second. Motion adopted unanimously. I 2. Update from the sub-committee regarding the status of the demolition/ rehabilitation ofthe houses located on Dover Street. (Referred from January 11 Administrative Services) Mr. Cheek reported on the discussions of the sub-committee and noted that another meeting of the sub-committee is scheduled for further discussion. Mr. Grantham: I move that we receive this as information. Mr. Cheek: Second, Motion adopted unanimously. 5. Authorize Public Works & Engineering Department to create a new Code Enforcement Officer II position (pay grade 43) to be funded by NPDES fees and by the fines collected through the Magistrate Court Mr. Cheek: I move for approval. Mr. Grantham: Second. 1 2 I 1 I Motion adopted unanimously. 3. Review of County Attorney's contract. (Referred from January 11 Administrative Services) After a discussion of various provisions of the attorney's contract and the functions of the staff of the Law Department, Mr. Chairman: I'd like to see in writing some documentation of the interaction between the staff of the Law Department and the Attorney and how that department is set up. Ms. Beard presented a comparison of salaries between the current and previous attorney and asked for an explanation of the disparity of the figures. Mr: Shepard explained that Mr. Wall had been working on paring down a backlog of litigation with which he had been involved, and that his own firm has received a large number of suits to which he has had to respond in addition to the routine legal work that is handled on a daily basis. After additional discussion, Mr. Chairman: I'm going to appoint a committee to review Steve's letter of interest and the job descriptions for staff attorneys and they can make a report back to us at the next meeting. Also, if they can address the monthly billings. I'd like to appoint this committee to consist of Mr. Mays and Mr. Grantham, Mr. Boyles, Mr. Williams and Ms. Beard with Mr. Boyles as Chairman. Mr. Grantham: I'd like to make a motion that we receive this as information today and that we collect the information from the Finance Committee meeting when that is held and use it in working with the sub-committee. Mr. Mays: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nwm 3