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HomeMy WebLinkAbout01-11-2005 Meeting I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - January 11, 2004 1:00 P. M. 1. Discuss changing the approval limit for the Administrator. (Requested by Commissioner Cheek) (Referred from December 21 st Commission meeting) 2. Approve adjusting members' terms to align with the fiscal year of the Downtown Development Authority which is January 1 through December 31. 3. Report from License & Inspections Department regarding the status of the demolition of houses located on Dover Street. (Referred from January 4 Commission meeting) 4. Review of County Attorney's contract. (Referred from January 4 Commission meeting) I - - I 1 I ADMINISTRATIVE SERVICES COMMITTEE COMMmEE ROOM - January I 1, 2005 1:00 P. M. PRESENT: Hons. Bob Young, Mayor; Hankerson, Chairman; Grantham, Co- Chairman; Cheek and Mays, members; Fred Russell, Administrator; Steve Shepard, Attorney; Rob Sherman, License & Inspections Director; Lena Bonner, Clerk of Commission. Also Present: Hons. Beard, Williams, Sims and Smith, Commissioners. 1. Discuss changing the approval limit for the Administrator. (Requested by Commissioner Cheek) (Referred from December21" Commission meeting) Mr. Cheek: The current $10,000 limit brings a lot of things to us to handle. Many similar managers have a higher level oflatitude to approve change orders and other expenditures without bringing them to the Commission floor. I would suggest that we consider a level of $20,000 or $25,000. Mr. Grantham: I think this would be in order and would enable us to get things done more expeditiously. I'm going to make a motion that we put in the approval limit for the Administrator of $20,000 and take this to the floor to be discussed at our next Commission meeting. Mr. Cheek: I'll second that. Motion fails with the Chairman voting No and Mr. Mays out. 2. Approve adjusting members' terms to align with the fIscal year of the Downtown Development Authority which is January 1 through December 31. Mr. Cheek: The DOA feels that this is a process improvement and I'll make a motion to approve. Mr. Grantham: Second. Motion adopted unanimously with Mr. Mays out. 3. Report from License & Inspections Department regarding the status of the demolition of houses located on Dover Street. (Referred from January 4 Commission meeting) Mr. Sherman: I have given you a sheet listing the properties we are currently working on. Dover Street is located across from Hillcrest Baptist Church and many of the properties have been owned by one family over the last few years. Mr. Cheek: I would like to see us move forward with demolition on these properties. Some are burned out and gutted and there is a criminal element involved in that area. I Mr. Sherman: Seven properties have been ordered to be demolished and several more are headed in that direction. They are not going to come into compliance and back taxes are owed on them. I would recommend that you ask the Tax Commissioner to sell these two groups of properties on the courthouse steps. A new owner could possibly renovate them or the city could buy them and transfer them over to the Land Bank who could then dispose of them. After additional discussion, Mr. Cheek: I move that we task staff to look at any and all ways to take these properties and bring them into the city to be offered for resale . under conditions, placed in the Land Bank and get them back out for resale and redevelopment and back on the tax rolls as homes people own and bring this back to the next meeting. Mr. Mays: I'll second it. Mr. Chairman: I'd like to appoint a sub-committee to come back and discuss this with Mr. Cheek serving as Chairman, Mr. Smith, Mr. Williams, Mr, Sherman, Mr. Smith, the Tax Assessor and the Law Department. Mr. John Brinson: My grandmother owned probably most of those properties and the will is being probated now. We do not desire to see properties these torn down and I am working on the probate now and would like to keep at least three of these properties myself. We cannot keep all of them, pay the back taxes and bring them into compliance but I would ask that you give us a little more time to get the will probated and then hopefully we could sell them. I Mr. Cheek: I'd like to call this committee to meet on friday, January 14th at noon. Motion adopted unanimously. 4. Review of County Attorney's contract. (Referred from January 4 Commission meeting) Mr. Chairman: I would like to refer this to the next committee meeting when the bond people can be present. Mr. Cheek: I so move. Mr. Grantham: Second. Motion adopted unanimously. I 2 I nWffi I I ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission 3