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HomeMy WebLinkAbout11-29-2004 Meeting I I ., .-; - -..' ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - November 29,2004 I:OOP.M. 1. Approve the creation of a new program - "Augusta Renovation Works". (Referred from November 8 Administrative Services) 2. Approve authorization to establish "Revitalization Districts" throughout various designated blighted communities and neighborhoods in Augusta, Ga. pursuant to Georgia Law. . 3. Approve outsourcing to PMSI the microfilming of files required by law for the years 1990 through 1997 at a cost of$12,000.00. 4. . Receive as information an update/report for the Economic Development. Ombudsman Initiative. 5. Authorize Human Resources to enter in an agreement with Power South to provide wellness program services and renew current agreements with Health Central, Family Y and Powerhouse wellness facilities. 6. Approve authorization to establish the Augusta Redevelopment Corporation. 7. Discuss the demolition of houses on Dover Street. (Requested by Commissioner Cheek) I I I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - November 29,2004 I:OOP.M.' PRESENT: Hons. Bob Young, Mayor; Hankerson, Chairman; Grantham, Co- Chairman; Cheek and Mays, members; Steve Shepard, Attorney; Fred Russell, Administrator; Warren Smith, RED Director; Brenda Byrd-Pelaez, Human Resources Director; Robby Burns and Moses McCauley of the Human Resources Department; Teresa Smith, Public Works Director; Lena Bonner, Clerk of Commission. Also Present: Hons. Smith, Sims, Boyles, Beard and Williams, Commissioners. 4. Receive as information an update/report for the Economic Development Ombudsman Initiative. After a lengthy discussion of the report, Mr. Grantham: I'm going to make a motion that we receive this report as information and include both the good and bad information that you're finding in your future reports. Mr. Mays: Second. Motion adopted unanimously. 5. Authorize Human Resources to enter in an agreement with Power South to provide wellness program services and renew current agreements with Health Central, Family Y and Powerhouse wellness facilities. Mr. Cheek: I move to approve. Mr. M;ays: Second. Motion adopted unanimously. 3. Approve outsourcing to PMSI the microfilming of files required by law for the years 1990 through 1997 at a cost of $12,000.00. Mr. Cheek: I move to approve with an identified funding source. Mr. Grantham: Second. Mr. Russell: It will be from capital outlay. Motion adopted unanimously. 2. Approve authorization to establish "Revitalization Districts" throughout various designated blighted communities and neighborhoods in Augusta, Ga. pursuant to Georgia Law. I Mr. Grantham: I would like to see the Harrisburg neighborhood included in these revitalization districts. I Mr. Chairman: The information you've brought is good, but I'd like for you to come back and bring a map of these districts so that coinmissioners can see where the lines are. I would ask that you bring that back to the next committee meeting. Mr. Grantham: What if we move this forward to our meeting on Tuesday and ask that the map be presented at that time with the inclusion of Harrisburg? Mr. Chairman: That's fine with me. Mr. Grantham: I'd like to make a motion that we accept the information but ask that we be presented with the map, that it include the Harrisburg area and that we consider it at the Commission meeting. Mr. Mays: I second. Motion adopted unanimously with Mr. Cheek out. 1. Approve the creation of a new program - "Augusta Renovation Works". (Referred from November 8 Administrative Services) The Clerk: We have a revised copy that will replace the one in your books. I After a discussion of the program, Mr. Mays: I'm going to make a motion that we bring this back to the next committee meeting. Mr. Cheek: Second. After additional discussion, Mr. Chairman: I would rather see it come back once we get the final information about the participation from the various banks and if that takes until the first of the year, then that would be fine. Mr. Mays: I don't have a problem amending it to that effect. Mr. Chairman: I think you can put the designs on the agenda for the next meeting. Motion adopted unanimously. 6. Approve authorization to establish the Augusta Redevelopment Corporation. Mr. Chairman: This was discussed at the last meeting and we did not want to establish an authority where the Commission didn't have some say in the operation. I 2 I I I I I I Mr. Shepard: I think that we will have to go through some steps to do this. A resolution will have to be approved and some form of local law will have to set up this authority. Then we have to have a referendum to make it all possible and a board will have to be established with appointments from this body. After further discussion, Mr. Grantham: I'm going to make a motion that we send this back to the Housing & Economic Development Department and that they bring this back to us in a way that will be acceptable by the Commission at the beginning of the year. Mr. Cheek: I second that. After additional discussion, the motion was adopted unanimously. 7. Discuss the demolition of houses on Dover Street. (Requested by Commissioner Cheek) Mr. Cheek: I'm going to ask that a report come back on this with the total number of houses in this area either slated for demolition or in court, the cost of demolition of those properties and three, a mechanism for the potential purchase of these properties for rehabilitation. I would ask that this come back at the first meeting of the year and I'll make a motion that we receive this as information with a report back on the items I listed. Mr. Grantham: Second. Motion adopted unanimously. ADDENDUM AGENDA: ADDITIONS TO THE AGENDA: 1. Approve entering into a contractual agreement with United Health Care as Augusta's new Health Insurance Provider to become effective on or about February 1,2005. 2. Approve the City of Augusta Internship Program Policy. 3. Authorize Public Works & Engineering to fill the vacant Safety Officer position (pay grade 44) as Safety Officer Apprentice (pay grade 43) with authorization to promote and adjust salary of the successful candidate upon completion of the education requirements within an agreed upon time frame. It was the consensus of the committee that these items be added. 3 ....: ... . Addendum Item L Approve entering into a contractual agreement with United Health Care as Augusta's new Health Insurance Provider to become effective on or about February 1, 2005. I After a lengthy discussion of the points of the agreement, Mr. Chairman: I think we may have some questions about this and I believe that we should have a work session to discuss it. Mr. Boyles: We have a meeting with the legislative delegation on December 8 so we might could have it then. Mr. Grantham: I make a motion that we have a work session on December 8 after the legislative meeting and that we have Ms. Pelaez call in the agents representing United Health Care for questioning. Mr. Cheek: Second. Motion adopted unanimously. Addendum Item 2. Approve the City of Augusta Internship Program Policy. Ms. Pelaez: This would involve an intemship program with the local colleges and technical schools for students to become involved with our government. Mr. McCauley explained that the students will not be paid and will be utilized in the various departments. I . Mr. Grantham: I move that it be approved. Mr. Mays: Second. Motion adopted unanimously. Addendum Item 3. Authorize Public Works & Engineering to fIll the vacant Safety Officer position (pay grade 44) as Safety OffIcer Apprentice (pay grade 43) with authorization to promote and adjust salary of the successful candidate upon completion of the education requirements within aD agreed upon time frame. Ms. Pelaez: Human Resources is not in agreement with that format oflowering the job grade for the Apprentice. I don't have a policy for dealing with an apprenticeship and other departments will ask for the same thing. Ms. Smith: We have received a number of applications for this position and some people had degrees but no safety experience and others had experience but no degree. I I 4 I .1 I am looking for an opportunity to give someone with the experience a chance to work in the apprentice position while they obtain the degree. After a short discussion, Mr. Cheek: A motion to approve as a pilot. Mr. Mays: Second. Mr. Chairman: Can we add an addendum to that so that we can begin to look at ways to be creative on the either/or situations involving a degree or experience for some positions whereby experience would be substituted for college? Mr. Cheek: I'll accept that amendment. After further discussion of the titling of the proposed position, Mr. Chairman: Why don't we consider calling the position a Safety Office Technician? Mr. Cheek: I'll move that we title the position as Safety Officer Technician. Mr. Mays: Second. Motion adopted unanimously. I ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nwm I 5