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Home My WebLink About07-12-2004 Meeting .. I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - July 12, 2004 1:00P.M. 1. Approve retirement of Mr. Larry Vinson under the 1949 Pension Plan. 2. Motion to approve funding request of Central Savannah River Resource Conservation & Development Council (RC&D) Inc. in joint venture with South Augusta Redevelopment Inc. 3. I) Approval of re-design of and operating principles of the Facade Rehabilitation Grant Program. 2) Approval of new program boundaries reflected in Statement of Program Guidelines. '4. Approve authorization to revise program design for HOME Program. 5. Approve Department Name Change. 6. Approve authorization to establish "Revitalization Districts" throughout various designated blighted communities and neighborhoods in Augusta Ga. pursuant to Georgia Law. I 7 Approve Economic Development Ombudsmen (EDO) (Business Liaisons) Initiative. 8. Approve authorization to establish Augusta Redevelopment Corporation. 9. Discuss the length, number of items and time of the Commission agenda (Requested by Commissioner Grantham) 10. Discuss SPLOST vote date. (Requested by Commissioner Grantham) 11. Motion to ratify an agreement with MACH Academy, Inc. for funding under CDBG Program Urban Development Action Grant Funds. (Referred from July 1 Commission meeting) 12. Motion to ratify an agreement with De'Jour Innovative Solutions for funding under CDBG Program Recaptured Urban Development Action Grant Funds. (Referred from July 1 Commission meeting) 13. Motion to approve salary of $1 0,247 for work at Daniel Field. (See backup information under Item 1 on Public Services agenda) - - - - 14. Approve retirement of Mr. James Coffman under the 1977 Pension Plan. I 15. Approve funding of a part-time position of AgriculturelHorticulture Program Assistant for the Extension Service. 16. Presentation by Ms. Mary Bogan regarding funding for the Southside Outreach Community Program, Inc. 17. Discuss CHDOs. (Requested by Commissioner Williams) I I I I I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - July 12, 2004 1:00 P.M. PRESENT: Hons. Bob Young, Mayor; Hankerson, Chairman; Grantham, Co- .Chairman; Cheek and Mays, members; Fred Russell, Interim Administrator; Brenda Byrd Pelaez, Human Resources Director; Warren Smith, HND Director; David Persaud, Finance Director; Lena Bonner, Clerk of Commission. Also Present: Hons. Sims, Smith and Williams, Commissioners. 1. Approve retirement of Mr. Larry Vinson under the 1949 Pension Plan. 14. Approve retirement of Mr. James Coffman under the 1977 Pension Plan. Mr. Cheek: So move. Mr. Grantham: Second. Motion adopted unanimously. 16. Presentation by Ms. Mary Bogan regarding funding for the Southside Outreach Community Program, Inc. Ms. Bogan: Ms. White sent me an e-mail that we were approved for CDBG funds and then she sent me another e-mail saying that ifCDBG is approved, they could not issue a check and we would have to pay on a reimbursement basis. I had surgery during that time and we did not get an application. I called Ms. White and she said they decided to do a pre-application to see if we were qualified for an application. She said it was in the newspaper. Our office was open and my administrative assistant said that someone had asked for some money for a program and they were only able to grant $20,000 and that program was to refund that $20,000. She said that since we had passed the deadline, that I should write a letter to Mr. Smith. I did that and called, but I never received any information. I'm asking why we were left out or notified. After a short discussion, Mr. Smith: I would like to have an opportunity to look at this, determine what went wrong in the process and see what can be done. We had decided to change the application process and ask for a pre-application to get some preliminary information for our applications for 2005. We can look at some reprogramming funds that could possibly be allocated to them. Mr. Chairman: Could you find out about that by the Commission meeting? Could we put that in the form of a motion? Mr. Mays: I so move that the Director be so directed to bring that back to us and have that information for the next Commission meeting. 1 Mr. Grantham: Second. I Motion adopted with Mr. Cheek out. 11. Motion to ratify an agreement with MACH Academy, Inc. for funding under CDBG Program Urban Development Action Grant Funds. (Referred from July lCommission meeting) Mr. Smith: You approved an Action Plan for 2004 and projects are listed in this document. There is an economic development program in this document and I went forward with the idea that we would review the request from MACH Academy and determine how much money they would need. We decided they would need $90,000 in a loan that they would repay. They then had an immediate need for $40,000 and we provided that as a grant. We forwarded this to the Administrator's Office for review and approval. Fromthere it was reviewed by the City Attorney and sent to the Mayor for signature. I did not think that it had to come to the committee because it had come through the administrative process. The Chairman noted that this should have come to the committee and then to the Commission for approval. After further discussion, Mr. Chairman: Where is the funding coming from? I Mr. Smith: The loan is coming from recaptured UDAG, $90,000, and the grant is from recaptured CDBG funds. Mr. Chairman: What is the balance in the UDAG? Mr. Smith: The balance in the UDAG at this point is about $2,700 and that is the balance of unobligated funds. The obligated balance is about $250,000. This money has not been disbursed. Mr. Mays: I so move. Mr. Grantham: Second. Motion adopted unanimously. 12. Motion to ratify an agreement with De' Jour Innovative Solutions for funding under CDBG Program Recaptured Urban Development Action Grant Funds. (Referred from July 1 Commission meeting) Mr. Chairman: My concern was that the money, the $5,000, was allocated before it was approved by the Commission. We have now discussed that and we have an understanding that this must be approved before any funds are disbursed. I 2 I I I After further discussion, Mr. Cheek: I move that we ratify. Mr. Mays: Second. Motion adopted unanimously. 2. Motion to approve funding request of Central Savannah River Resource Conservation & Development Council (RC&D) Inc. in joint venture with South Augusta Redevelopment Inc. After a short discussion, Mr. Cheek: A motion to approve. Mr. Mays: Second. Motion adopted unanimously. 3. 1) Approval of re-design of and operating principles of the Facade Rehabilitation Grant Program. 2) Approval of new program boundaries reflected in Statement of Program Guidelines. 4. Approve authorization to revise program design for HOME Program. 5. Approve Department Name Change. 6. Approve authorization to establish "Revitalization Districts" throughout various designated blighted communities and neighborhoods in Augusta Ga. pursuant to Georgia Law. 8. Approve authorization to establish Augusta Redevelopment Corporation. Mr. Chairman: Since we have several items to discuss here, I would like to schedule with the Clerk a work session and let us address 3, 4, 5, 6 and 8. It was the consensus of the committee that a work session be held to discuss these items. 7. Approve Economic Development Ombudsmen (EDO) (Business Liaisons) Initiative. Mr. Smith: We would set aside $50,000 to fund this initiative. After further discussion, Mr. Cheek: I'm going to make a motion to approve. Mr. Mays: Second. 3 Mr. Chairman: We could probably also receive a report back on the activities. This is for two positions and would be on a temporary basis. I Motion adopted unanimously. 9. Discuss the length, number of items and time of the Commission agenda. (Requested by Commissioner Grantham) Mr. Grantham asked that commissioners try to limit the number of items that are discussed at committee and commission meetings. Mr. Chairman: I would ask that you submit your ideas of how this could be done. After a lengthy discussion of the matter, Mr. Mays: I move that we receive this as information. Mr. Cheek: I'm going to second and offer a substitute motion that Engineering Services be first. Mr. Mays: I'll amend my motion that we look at the timing of the committees and if some people want to change them out, then all they need to do is tell me. Motion adopted with Mr. Grantham voting No. I 10. Discuss SPLOST vote date. (Requested by Commissioner Grantham) Mr. Grantham: I would suggest the dates of September 21 or November 2 as possibilities. I'll make a motion that we go for November 2. Mr. Cheek: Second. After a discussion, the motion failed with Mr. Mays and Mr. Cheek voting No. 13. Motion to approve salary of $10,247 for work at Daniel Field. (See backup information under Item 1 on Public Services agenda) Mr. Grantham: A motion to approve. Mr. Cheek: Second. Mr. Chairman: Is this in addition to the $85,000 that was approved? Ms. Pelaez: When we were writing the contract, it was discussed as to how his duties at Daniel Field would be allocated and they did not have an exact amount of money that they were going to compensate him for the duties he was performing at Daniel Field. So, therefore, it was not included in the contract and as soon as they I 4 I decided what amount of money would be allocated for the duties he would be performing, they would bring it back to this body and that's what this is. Motion adopted unanimously. 15. Approve funding of a part-time position of Agriculture/Horticulture Program Assistant for the Extension Service. Ms. Pelaez: This is a position that is partially funded through the University of Georgia. Mr. Mays: I so move that we approve it subject to continued funding from the University of Georgia. Mr. Cheek: Second. Motion adopted unanimously. 17. Discuss CHDOs. (Requested by Commissioner Williams) Mr. Williams: I'm fme with this so we can delete it from the agenda. I Mr. Cheek: A motion to delete. Mr. Grantham: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nWID 1 5