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HomeMy WebLinkAbout04-12-2004 Meeting ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - April 12,2004 1:00 P. M. 1. Approve disability retirement of Mr. Robert Harrison under the 1977 Pension Plan. 2. Approve the Augusta Inclement Weather Policy. 3. Approve authorization of Local Government Support Letter for May Park Villas Apts. Rehabilitation Project. 4. Motion to approve salary of $68,000 for Airport Finance Director. (Referred from April 6 Commission) 5. Approve the creation' of and operating principles for Housing Trust Fund (FUND) Initiative; allocate earmarked grant funds to FUND. 6. Approve hiring of Economic Development Ombudsmen (EDO) (Business Liaisons). - - I I I ADMINISTRATNE SERVICES COMMITTEE COMMITTEE ROOM - April 12, 2004 1:00P.M. PRESENT: Hons. Bob Young, Mayor; Hankerson, Chairman; Grantham, Co- Chairman; Cheek, member; George Kolb, Administrator; Fred Russell, Deputy Administrator; Steve Shepard, Attorney.;-Willis Boshears, Augusta Regional Airport Director; Robby Burns, Human Resources Dept.; Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hons. Mays, member. Also Present: Stacey Eidson of the Metro Spirit, Haley Dunbar of the Augusta Focus and Hons. Colclough, Beard, Sims, Smith and Williams, Commissioners. 5. Approve the creation of and operating principles for Housing Trust Fund (FUND) Initiative; allocate earmarked grant funds to FUND. 6. Approve hiring of Economic Development Ombudsmen (EDO) (Business Liaisons). Mr. Chairman: I would like for a motion to be made to pull Items 5 and 6 until , we further discuss these with the Administrator. Mr. Grantham: So move. Mr. Cheek: Second. Motion adopted unanimously. 1. Approve disability retirement of Mr. Robert Harrison under the 1977 .Pension Plan. Mr. Shepard: I'm advised by Ms. Flournoy that this matter needs to be referred first to Risk Management and we'd ask that it be pulled and handled at the next committee meeting. Mr. Grantham: Based on the request of the attorney, I'd make a motion we pull it until it goes to Risk Management. Mr. Cheek: Second. Motion adopted unanimously. 2. Approve the Augusta Inclement Weather Policy. 1 The Chairman posed some questions regarding the policy and asked the meaning of the term "bona fide excuse". Mr. Russell responded that it would refer to such things as personal illness, being out of town or previously set vacation time. The Chairman asked that if in the case of bad weather, when someone could not come in due to streets being blocked by trees or something similar if that would be considered a bona fide reason for not coming to work. Mr. Russell responded that such cases would probably . have to be considered on a case-by-case basis after discussion with the employee and department head and common sense would have to be used in different instances. He noted that a call to a supervisor would be a good idea and it would start the conversation as to whether or not it would be considered an excused absence. I Mr. Chairman: Should that be in the policy? Mr. Russell: Yes, we can add that if you like. The Chairman asked who would be responsible for notifying the media of a closure. , Mr. Russell responded that Ms. Seigler would be doing that along with putting information on the website and the employee hotline number in conjunction with the EMA Department. After further discussion, Mr. Russell: I can have that language revised for next I week. Mr. Chairman: Thank you. Mr. Grantham: I make a motion that we approve the recommendation of the Augusta Inclement Weather Policy. Mr. Chairman: I second. Motion adopted unanimously. ,3. Approve authorization of Local Government Support Letter for May Park Villas Apts. Rehabilitation Project. Mr. Mayor: I would like to know something about this group and what kind of work they do. The backup says that there will be a community meeting this week to ascertain the residents' feelings about the project and it might be premature to act until we have that information. Mr. Chairman: I think we should pull this until we get the HND Director here to explain everything we need to know. I 2 I Mr. Grantham: I make a motion that this be deferred to our next committee meeting and have the questions answered that have been raised today and that we get the results of the neighborhood meeting. Mr. Chairman: I second it. Motion adopted unanimously. 4. Motion to approve salary of $68,000 for Airport Finance Director. (Referred from April 6 Commission) Mr. Williams asked for clarification as to whether the committee was only being asked to approve the amount of the salary for the position or to approve the actual hiring for the position. Mr. Shepard: We will bring something back to you on that at the next commission meeting. Mr. Grantham: I'm going to make a motion that we approve the recommendation in committee and recommend it to the full Commission. Mr. Cheek: I'm going to second that. I Mr. Chairman: They haven't hired this person yet, have they? Mr. Grantham: I think this person is in place. Mr. Cedric Johnson: She is in place now at her current salary that she was ~aking in the Finance Department. Mr. Williams: I think everyone in the general public should have had the opportunity to apply for the position at the new salary grade. Mr. Boshears: This position was originally a 53. In the fall we asked to reclassify 18 positions and this was one of those positions and it was reclassified from a 53 to a 57. We went through the process several times and advertised the position the second time within the county government at a salary grade of 57. Weare asking you to approve the salary of $68,000 since I do not have the authority as a department head to raise the salary above 10% above the minimum pay grade. She is currently making $64,000 and is in place working at that salary. I After further discussion, Mr. Shepard: We are having discussions about the matter of the advertisement at one salary level outside the govemment and a different level inside the govemment and we will be making a ruling on that. 3 Mr. Boshears: We made the decision that we did not have a qualified applicant when we advertised it the first time and it's my understanding that we can go back and readvertise the position. We did that and we determined that this applicant was the best qualified candidate. I Mr. Grantham: You have a motion on the floor to approve this request and that will give Mr. Shepard time to come back with his information. After further discussion, the motion failed with the Chairman voting No. ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski Deputy Clerk of Commission nWffi I I 4