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HomeMy WebLinkAbout11-24-2003 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - November 24, 2003 1:00 P. M. PRl3-SENT: Hons. Bob Young, Mayor; Kuhlke, Co-Chairman and Acting Chairman; Cheek and Hankerson, members; Harry James, Staff Attorney; Warren Smith, HND Director; Chief Al Gillespie, Fire Department; Lena Bonner, Clerk of Commission. ABSENT: Hon. Beard, Chairman. Also Present: Heidi Williams of the Augusta Chronicle, other members of the news media and Hons. Williams, Bridges, Boyles, Mays and Colclough, Commissioners. 1. Approved revised pre-qualification criteria for CDBG, ESG, HOME and HOPW A applicants. (Referred from November 10 Administrative Services) Mr.. Hankerson: I have a concern that requirement #1 is still listed as a part of the criteria. 'lv' e had discussed this previously and I'll make a motion that item 1 be eliminated. Mr. Cheek: I'll second it for discussion. After further discussion, the motion failed with Mr. Kuhlke abstaining. I 2. Authorize the Utilities Department to hire a Safety Officer at a salary of $35,000 to be funded from the Utilities Department Administration Budget. Mr. Cheek: I move to approve. Mr. Hankerson: I second. Motion adopted unanimously. 3. Approve offering an annual salary of $50,000.00 to the candidate for Fire Department EMS Coordinator which is equal to the entry salary offered to the previous Coordinator. Chief Gillespie: We also have asked, as an alternative, to change the class from a 50 to a 54 which would put this at a beginning level salary as opposed to mid range and give them the command authority that would come with this position. Mr. Cheek: So move. Mr. Hankerson: Second. I Chief Gillespie: This was not included in the reclassifications that are currently being considered. 1 Mr. Kuhlke: We'll take that up in the budget discussion. That's not part of the motion. Motion adopted unanimously. 4. Approve Friday, December 26th as a holiday for Augusta employees. I Mr. Cheek: I move to approve. Mr. Hankerson: I second to get it on the floor. What is the fmancial impact? Mr. Kolb: It would be treated as a holiday so those who are scheduled to work would receive holiday pay phis overtime. I don't have the exact figures. Mr. Hankerson: I would like to know what that impact is. Mr. Kuhlke: What about passing this on to the Commission at this point with no recommendation and let George bring that back to us on Tuesday? Mr. Cheek: I'll make that as a substitute motion. Mr. Hankerson: Second. (Vote on substitute motion) Motion adopted unanimously. I 5. Discuss method for obtaining legal representation for the city for 2004. (Referred from November 18 Commission meeting) Mr. Cheek: Given that we have less than thirty days to go to an RFP proposal and do the things that the luxury of time would afford us, I think that for this coming year it would probably be prudent to establish legal representation and then request that some type of transition team be established, at this time I'd like to make a motion that we select Commissioner Shepard's firm to represent us using the same type hybrid model that has been established. Mr. Kuhlke: Harry, do you select afirm or an individual? Mr. James: You select an individual and then he or she is free to utilize the firm. Mr. Cheek: Steve Shepard, then. Mr. Kuhlke: This would go to the Commission as a recommendation and it would become effective January I? Mr. Cheek: Yes. I 2 I Mr. Williams expressed his desire to through a formal process of making a selection. Mr. James: You can appoint someone now if you wish to. Mr. Kuhlke: I would like to see one thing added to your motion and that is "subject to favorable negotiations". Mr. Cheek: That was kind of a given but, yes, we have to look at the rate structure similar to what we have with the same type of arrangement. Mr. Hankerson: I'd like to see a copy of the contract and then we might consider any revisions we may want to make. Mr. Kublke: I'll second Andy's motion. Mr. Cheek: I'll make a substitute motion to direct the Administrator and the Human Resources Director to develop a process for selecting the attomey and bring it back next Tuesday. Mr. Kuhlke: I'll second that motion. I (Vote on substitute motion) Motion failed with Mr. Hankerson voting No. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nwm I 3 I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - November 24, 2003 I:OOP.M. I. Approved revised pre-qualification criteria for CDBG, ESG, HOME and HOPWA applicants. (Referred from November 10 Administrative Services) 2. Authorize the Utilities Department to hire a Safety Officer at a salary of$35,000 to be funded from the Utilities Department Administration Budget. 3. Approve offering an annual salary of$50,000.00 to the candidate for Fire. Department EMS Coordinator which is equal to the entry salary offered to the previous Coordinator. 4. Approve Friday, December 26th as a holiday for Augusta employees. 5. Discuss method for obtaining legal representation for the city for 2004. (Referred from November 18 Commission meeting) I I