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HomeMy WebLinkAbout11-10-2003 Joint Meeting I I JOINT MEETING PUBLIC SERVICES AND ADMINISTRATIVE SERVICES COMMITTEES Committee Room November 10,2003 PRESENT: Hons. Bob Young, Mayor; Mays, Chairman; Bridges, Kuhlke and Colclough, members of Public Services Committee; Beard, Chairman; Kuhlke, Hankerson and Cheek, members of Administrative Services Committee; Jim Wall, Attorney; George Kolb, Administrator; Fred Russell, Deputy Administrator; Nancy Morawski, Deputy Clerk of Commission. Approve the airport salary classifications at Augusta Regional Airport. Mr. Kolb noted that this is presented at the request of the Augusta Aviation Commission and that the money for the increases is available in the airport's budget. Mr. Kuhlke expressed his concern about not remaining consistent with considering all requests for reclassifications at the same time through the budget process. Mr. Cedric Johnson and Ms. Marcie Wilhelmi made a short presentation requesting that the reclassifications be granted for the airport employees. After a discussion, Mr. Bridges: I make the motion that we approve this item on the Public Services side. Mr. Colclough: I'll second that. Mr. Cheek: I make a motion for the Administrative Services Committee that we approve the reclassification for the airport. Mr. Beard: I would like to see us make an effective date for this. Mr. Kolb: The effective date on the table is for July 1, but I think the Airport Commission is asking for it to be effective immediately. There is funding in their budget of about $29,000 for this increase but the impact for this year would be less than that. The pay period after the next commission meeting would be the effective date. Mr. Hankerson: I second the motion. Mr. Cheek: 1'11 include the language to make it effective the pay period after the next Commission meeting. Mr. Mays: We'll include that in our motion also. (V ote on motion from Public Services Committee) Motion carries with Mr. Kuhlke voting No. (Vote on motion from Administrative Services Committee) Motion carries with Mr. Kuhlke voting No. I ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski Deputy Clerk of Commission nwm . I I I I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - November 10, 2003 1:00 P. M. PRESENT: Hons. Bob Young, Mayor; Beard, Chairman; Kuhlke, Co-Chairman; Hankerson and Cheek, members; George Kolb, Administrator; Fred Russell, Deputy Administrator; David Persaud, Finance Director; Warren Smith, HND Director; Peggy Seigler, Asst. Administrator; Robert Leverett, RCCI Warden; Nancy Morawski, Deputy Clerk of Commission. 1. Approve the airport salary reclassifications at Augusta Regional Airport. (See background information under Item 10 on Public Services Committee) [Approved in Joint Public Services and Administrative Services Committee meeting] 2. Discuss recommendations from the Probation Services Study Sub- Committee. Mr. Hankerson outlined the recommendations from the sub-committee. These included the decision not to take on an in-house probation services system at this time, the expansion of the community service program to six days per week, Monday through Saturday, asking Sentinel to present changes or adjustments after speaking with the judges about it in order to assist probationers and the pursuit of allowing the payment of fines through the use of credit cards and that the fees not exceed the fine. They also recommended that proposals not be requested for this year and asking the Judge to renew the contract with Sentinel for this year. Proposals could then be requested for next year. Mr. Cheek: I move to approve the recommendations from the sub-committee and implement them as appropriate. Mr. Kuhlke: Second. After a short discussion, the motion was adopted unanimously. 3. Recommendation on image to represent Augusta in marketing efforts and for citywide implementation. Mr. Cheek: I move to approve. Mr. Kuhlke: Second. Mr. Mayor: I would suggest on the rendering ofthe Government House in the background, we should trim back the shrubbery in order to let the building stand out a little more. Mr. Beard: We can add that to the motion. 1 4. Approve application for designation as a "Preserve America" Community. I Motion adopted unanimously. Mr. Cheek: So move. Mr. Hankerson: Second. Motion adopted unanimously. 5. Discuss ARC Housing and Neighborhood Development Pre-Qualification Criteria for New Applications for CDBG Funding. Mr. Smith: These items are the requirements for any organization that applies for CDBG funds. It requires an organization to have a 501(c)(3) non-profit designation for two full years. They must be licensed to operate in the state of Georgia and have twelve months of experience. There is a typo in the first sentence and it should state, "an applicant must have had non-profit 501 (c )(3) status at least 2 full years or have 2 full years of operating experience under another non-profit entity which meets this criteria". The "or" in that sentence is important. Mr. Hankerson: Some organizations have not previously worked with other organizations, but they still have been working in the community on a regular basis. I Mr. Colclough: There are some very small groups who are unable to even meet the criteria for the 501 (c )(3) designation. Mr. Smith: I would recommend that we take a look at the two years and move it back to one year and then have that simultaneous with twelve months of experience in providing some kind of service. But that we still require the organizations to provide the service that they say they can provide and respond to the reporting and other requirements that we have. Mr. Hankerson: I have a problem with Item 3 which requires an organization to be partnered with a non-profit and with Item 4 which says they must have a financial statement of operation prepared by a qualified accountant or service. Some organizations have people who are not accountants to prepare their financial statements. They may also have a board that does this type of work. Mr. Chairman: Warren, I think we need to do some work on Items 1,3 and 4 with the wording and if you could bring it back and let us review it, then we could work it out. I 2 I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - November 10, 2003 I:OOP.M. 1. Approve the airport salary reclassifications at Augusta Regional Airport. (See background information under Item 10 on Public Services Committee) 2. Discuss recommendations from the Probation Services Study Sub-Committee. 3. Recommendation on image to represent Augusta in marketing efforts and for citywide implementation. 4. Approve application for designation as a "Preserve America" Community. 5. Discuss ARC Housing and Ncighborhoocl Development Pre-Qualification Criteria for New Applications for CDBG Funding. I I I After further discussion, Mr. Hankerson: I put it in the form of a motion that Mr. Smith take this back and after hearing the comments from this committee, that he revise this pre-qualification criteria and bring it back to us at the next meeting. Mr. Cheek: Second. Motion adopted unanimously with Mr. Kuhlke out. ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski Deputy Clerk of Commission nwm I I 3