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HomeMy WebLinkAbout10-27-2003 Meeting I I I ADMINISTRATIVE SERVICES COMMTITEE COMMITTEE ROOM - October 27,2003 I:OOP.M. PRESENT: Hons. Beard, Chairman; Kuh1ke, Co-Chairman; Cheek, member; Jim Wall, Attorney; George Kolb, Administrator; Rosa White, Housing & Neighborhood Development Dept.; Lena Bonner, Clerk of Commission. ABSENT: Hons. Bob Young, Mayor and Hankerson, member. Also Present: Hon. Williams, Commissioner. 5. Presentation by Jo Maypole of the United Way ofthe CSRA regarding this year's campaign and leadership giving. At this time Ms. Maypole made a presentation about the activities of the United Way and the programs they fund through their annual campaign. Mr..Cheek: I move we receive this as information. Mr. Kuhlke: Second. Motion adopted unanimously. 1. Designate an administrative agency for the 2004 Housing Opportunities for Persons with AIDS (HOPW A) formula program. (Requested by Mayor Young) Ms. White: The city would be designated to do this. This is part of 2004 money and it will be included in our action plan. We will go through an application process and it will be an annual thing. Mr. Cheek: I move that we approve the city becoming a pass-through agency for this. Mr. Kuh1ke: Second. Motion adopted unanimously. 2. Approve retirement of Mr. Robert Burnett under the 1949 Pension Plan. Mr. Cheek: I move to approve. Mr. Kuh1ke: Second. Motion adopted unanimously. I 3. Approve Final Version of Year 2004 Action Plan for Community Development Block Grant (cDBG), Emergency Shelter Grant (ESG) and HOME Investment Partuership funds. I 4. Approve Resolution authorizing Submission of Year 2004 Action Plan for Community Development Block Grant, Emergency Shelter Grant and HOME Investment Partnership Funds. Mr. Kuh1ke: I so move, Mr. Chairman. Mr. Cheek: I second. Mr. Chairman: In the minutes I think we asked for two things to be brought back. One was about the two years for the organizations to apply. I think there was another item that Mr. Smith was supposed to look into and bring it back. Ms. White: When we start in January for 2005 soliciting applications, if you want to delete that requirement at that time for the new applications, we can, but if you approve it today, that requirement was for the agencies that were to be funded for 2004 whereby they had to have their 50 I C for two years and a track record. Mr. Chairman: Mr. Hankerson was concerned about the criteria for two years for all of the organizations. If an organization has the expertise and the resources in the community and never had the knowledge that they could apply for funding, then they discover that they would have to wait for two years to apply for funding and that doesn't seem right. I Ms. White: This was done to keep us from funding organizations that didn't have a track record. Mr. Kuhlke: I think we might want to amend that for those who apply in 2005. Can I amend my motion to approve number three and four with the condition that Housing & Neighborhood Development on the requirement number one be brought back to the Commission for review for 2005? Mr. Chairman: All right. Mr. Williams: I would like to have a report to see how many organizations have been served and how long they've been served versus those who are asking to be served. Mr. Chairman: We can ask for that to be brought back. Rosa, could you get that to us, say maybe in about thirty days. Ms. White: Yes, sir. Motion adopted unanimously. I 2 I The Clerk: De' Jour Innovation Solutions is here today and has asked to be added to the agenda (No objections to adding this item to the agenda) Ms. Cassandra Byrd appeared before the committee and made a presentation requesting funding for programs to make a difference in the lives of children and families in the community. Mr. Chairman: I think you might need to go through the process of requesting assistance through HND. Ms. Byrd: We did that but did not qualify because of the two year rule. Mr. Chairman: You're eligible to apply for 2005. Mr. Mays: When does the committee plan to review the criteria? Mr. Kuhlke: Only that criteria was rny rnotion, the number one requirement which was the two-year waiting period. My motion was to approve items three and four and let the Commission to review the requirement number one on the two-year waiting period. I Mr. Chairman: I think the matter could be reviewed on Tuesday and we could add it to the agenda. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nwm I 3 ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - October 27, 2003 1:00 P. M. 1. Designate an administrative agency for the 2004 Housing Opportunities for Persons with AIDS (HOPW A) formula program. (Requested by Mayor Young) 2. Approve retirement of Mr. Robert Burnett under the 1949 Pension Plan. 3. Approve Final Version of Year 2004 Action Plan for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG) and HOME Investment Partnership funds. 4. Approve Resolution authorizing Submission of Year 2004 Action Plan for Community Development Block Grant, Emergency Shelter Grant and HOME Investment Partnership Funds. 5. Presentation by Jo Maypole of the United Way of the CSRA regarding this year's campaign and leadership giving. 6. DisCuss criteria for CDBG funding allocations. (Referred from September 22 Administrative Services)