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HomeMy WebLinkAbout08-11-2003 Meeting I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - August II, 2003 I:OOP.M. 1. Report from the AdministratorlHNDlFire Department and ANIC regarding the relocation of city offices to the new ANIC building. 2. Award paint contract to Richmond Supply Company for the Housing Rehabilitation Paint Improvement Program. 3. Provide demonstration funding in the amount of$IO,OOO from Recaptured UDAG funds for Downtown Farmers Market Economic Development Project. 4. Approve disability retirement of Mr. David Reeves under the 1977 Pension Plan. 5. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Bethlehem Neighborhood: 1125 Maxwell Street, 1432 Forest Street, 1420 Picquet Avenue, (District 2, Super District 9); Summerville Neighborhood: 2474 East Avenue, (District 3, Super District 10); and waive 2nd reading. 6. Approve resolution transmitting the draft Augusta-Richmond County Comprehensive Plan to the CSRA Regional Development Center. I I .'11 I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - August 11, 2003 1:00 P. M. PRESENT: Hons. Beard, Chairman; Kuhlke, Co-Chairman; Hankerson and Cheek, members; Jim Wall, Attorney; George Kolb, Administrator; Warren Smith, HND Director; Chief AI Gillespie, Fire Department; Paul DeCamp, Planning Commission; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. Also Present: Stacey Eidson of The Metro Spirit, Heidi Williams of The Augusta Chronicle, Domonique Benn ofWRDW Television, George Eskola ofWJBF Television and Hons. Mays, Williams and Boyles, Commissioners. CONSENT AGENDA ITEMS: 2. Award paint contract to Richmond Supply Company for the Housing Rehabilitation Paint Improvement Program. 4. Approve disability retirement of Mr. David Reeves under the 1977 Pension Pian. ) 5. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Bethlehem Neighborhood: 1125 Maxwell Street, 1432 Forest Street, 1420 Picquet Avenue, (District 2, Super District 9); Summerville Neighborhood: 2474 East Avenue, (District 3, Super District 10); and waive 2nd reading. Mr. Cheek: I move we approve 2, 4 and 5 as a consent agenda. Mr. Kuhlke: Second. Motion adopted unanimously. 1. Report from the Administrator/HND/Fire Department and ANIC regarding the relocation of city offices to the new ANIC building. Mr. Chairman: At the last meeting we were trying to determine who was dragging their feet on the completion of this new building. Mr. Robert Cooks and the Fire Chief are both here to discuss the matter. I Mr. Cooks: The building was to have been completed in September of2002 and that did not happen. We met with our architects and the Fire Department and HND to discuss the floor plans and in December we delivered the floor plans to the Fire Department offices. In May we all had a meeting to discuss the plans and HND's plan was about 80% complete. We received the actual drawings from the architect on June 26 of2003. Our contractor says we will be completed by October 31, and they do have a request for 39 rain days that we have not approved as of yet and we're negotiating that. We're doing everything possible to move the project forward and deliver the project on time. We're hoping to have the building ready by late November. I Mr. Mays: Are all the plans in? Mr. Cooks: All the floor plans are in. We're working on electrical work and information technology issues. Mr. Kuhlke: When your architect gave HND and the Fire Department the floor plans in December of 2002, was it a blank floor plan or a complete layout? Mr. Cooks: It was identical to the third floor and they requested amendments to the second floor. Mr. Kuhlke: And they had the ability to work with your architect but they brought their architect on board to do their layout? Mr. Cooks: That's correct. Mr. Kuhlke: And it took from December until May to get that layout? Mr. Cooks: I don't know when their architect got into the process. In November there was no architect, in May there was. I Mr. Kuhlke: The issue is we've been asked to provide money for them to stay where they are until the building is completed and since the building is not dried in and the paving isn't completed, you may not make the time frame even with the extension. Chief Gillespie: We hired an architect who works with us on many of our projects and HND joined with us on that. The architect for the Fire Department noted that they did the space planning on the inside which took about a month to complete. They were aware of the space needs that were required by the Fire Department. Mr. Colclough: If you had an architect to design the overall building, why would you bring in a second architect to do the inside? Mr. Smith: It's not uncommon for a leasee to have space designed for themselves. Mr. Chairman: Well, things are moving forward at this point. When do we need the $ 130,000? I 2 I Mr. Evan Jones: The rent is currently being paid out of the general fund and we reimburse that fund. At this time we already owe the general fund for paying the rent. Mr. Cheek: I move we receive this as information. Mr. Kuhlke: Second. Mr. Kolb: It was for $135,000. You had tabled that at the last Commission meeting. Could we have a recommendation or should we just put it on the next agenda? Mr. Kuhlke: We need to deal with this. Could I ask the maker of the motion ifhe would accept the amendment that we receive what we have today as information but we go ahead and recommend to the Commission that we fund the rent as requested? Mr. Cheek: Absolutely. The Clerk: At the last Administrative Services you approved expending the funds but it was tabled at the Commission meeting. So we need to put it back on the Commission agenda. I Mr. Mays: Are we voting on it because we already currently have a deficit or for the reasons stated in the committee that you won't get into the building until next year? Mr. Smith: This fiscal year ends December 31. All I am concerned about is the fact that at this point in time we have a deficit and we need to shore up that deficit so we can go between now and the end of the fiscal year in like standing. Mr. Wall: The originallea.;,~ was prepared by Mr. Cooks' lawyers and delivered to my office at the end of July. It has been approved, but I don't know whether or not it has been signed. Motion adopted unanimously. 3. Provide demollstration funding in the amount of $10,000 from Recaptured UDAG funds for Downtown Farmers Market Economic Development Project. Mr. Hankerson: I so move. Mr. Cheek: Second. lI-lotion adopted unanimously. I 6. Approve resolution transmitting the draft Augusta-Richmond County Comprehensive Plan to the CSRA Regional Development Center. 3 nwm Mr. Cheek: So move. 1- Mr. Kuhlke: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I I 4