HomeMy WebLinkAbout05-27-2003 Meeting
ADMINISTRATIVE SERVICES
AGENDA
COMMITTEE ROOM - May 27, 2003
I:OOP.M.
I. Discuss abolishing position of Riverwalk Director and transferring duties to other
departments. (Requested by Commissioners Shepard and Kuhlke) (Deferred
from April 28 Administrative Services)
2. Communication from the Director recommending department head authorization
to fully administer the Housing & Neighborhood Development Department
Emergency Home Repair Grant Program.
3. Approve staffrecomrnendation to adopt Neighborhood Revitalization Strategy
(NRS)!Urban Redevelopment Plan for an inner city target area.
4. Approve staff recommendation to amend existing contract to implement Urban
Redevelopment Plan (URP) for an inner city target area for an amount not to
exceed $150,000. The scope of work includes services for tasks and deliverables
to implement the approved plan including a housing market study.
5. Motion to accept pre-payment of$150,000.00 for outstanding UDAG loan for
Landmark Apartments at 505 13th Street.
6. Adopt Resolution to observe June as National Homeownership Month in Augusta.
7. Discuss Augusta-Richmond County Employment Contracts. (Requested by
Commissioner Williams)
8. Consider a request from Project Success of Augusta regarding funding for their
summer session.
9. Approve the award of$IO,OOO in Recaptured Urban Development Action Grant
(R-UDAG) funds for Augusta Youth Center, Inc. (Requested by Commissioner
Beard)
10. Consider a request from Shade Tree A's, Model A Ford Club of America, to use
pension property in the 500 block of Reynolds Street for their regional meeting
June 18-21. Three hundred (300) Model A's from several states will be on
display. (Requested by Mayor Young)
11. Motion to approve changing the regular scheduled June 3rd Commission meeting
to Monday, June 2, 2003.
12. Consider a request from Tremount Temple Baptist Church to discuss abandoned
houses and activities near the church at 1363 II th Street.
13. Approve Grant Agreements bet\veen the City and the U.S. Department of
Housing & Urban Development (RUD) for Receipt of Year 2003 CDBG, ESG
and HOME Funds.
14. Authorize Public Works & Engineering to hire an Accountant I at a salary of
$40,000 to be funded from the One Percent Sales Tax Program.
15. Approve the reprogramming of$IO,847.05 in Year 2002 Emergency Shelter
Grant (ESG) funds and distribute on a pro rata basis to the Year 2003 ESG sub-
recipients. (Referred from May 20 Commission meeting)
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ADMINISTRATIVE SERVICES
COMMITIEE
COMMITTEE ROOM - May 27, 2003
I:OOP.M.
PRESENT: Hons. Bob Young, Mayor; Kuhlke, Co-Chairman; Cheek and
Hankerson, members; Jim Wall, Attorney; George Kolb, Administrator; Warren Smith,
HND Director; Rosa White, HND Department; Fred Russell, Deputy Administrator;
Teresa Smith, Public Works Director; Lena Bonner, Clerk of Commission.
ABSENT: Hon. Beard, Chairman.
Also Present: Stacey Eidson of The Metropolitan Spirit, other members of the
news media and Hons. Bridges, Boyles and Mays, Commissioners.
1. Discuss abolishing position of RiverwaIk Director and transferring duties to
other departments. (Requested by Commissioners Shepard and Kuhlke)
(Deferred from April 28 Administrative Services)
Mr. Kuhlke: I spoke with the Asst. Administrator on Item I. They are not quite
ready to make a recommendation back to us and if you would concur, I would like to
delete this from the agenda at this time.
Mr. Cheek: I move to delete.
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Mr. Hankerson: Second.
Motion adopted unanimously.
2. Communication from the Director recommending department head
authorization to fully administer the Housing & Neighborhood Development
Department Emergency Home Repair Grant Program.
Mr. Smith; This would allow me as the department head to look at each
individual case and make a decision on an emergency basis to go forward.
After a discussion of a possible increase in the amount of the grants, Mr. Cheek:
I'm going to make a motion that we adopt this recommendation from our Director of
HND with the caveat that we review it in six months with the Administrator to add
performance milestones or measures and indicators to it to allow us to review this.
Mr. Kuhlke: I'll second it to get it on the floor.
Mr. Hankerson: I'd like to make a substitute motion that we just increase it to
$7,500.
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Motion dies for lack of a second.
Motion fails with Mr. Hankerson voting No.
3. Approve staff recommendation to adopt Neighborhood Revitalization
Strategy (NRS)/Urban Redevelopment Plan for an inner city target area.
After a short discussion, Mr. Kolb: Since you have not seen the final draft, I
would recommend that you refer this to the next meeting and then go through the regular
process.
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Mr. Cheek: I move that we take the recommendation of the Administrator and
refer this to the next committee meeting.
Mr. Hankerson: I second it for discussion.
After additional discussion, the motion was adopted unanimously.
4. Approve staff recommendation to amend existing contract to implement
Urban Redevelopment Plan (URP) for an inner city target area for an
amount not to exceed $150,000. The scope of work includes services for tasks
and deliverables to implement the approved plan including a housing market
study.
Mr. Kuhlke: Would it be appropriate to defer action on this item to our next
meeting since it relates to the previous item that we just deferred?
Mr. Smith: That's fme.
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Mr. Cheek: So move.
Mr. Hankerson: Second.
Motion adopted unanimously.
12. Consider a request from Tremount Temple Baptist Church to discuss
abandoned houses and activities near the church at 1363 11 tb Street.
At this time Rev. William Bass, Pastor of Tremount Temple Baptist Church,
appeared before the committee regarding the above item. He stated that he was
concerned with t\Vo houses across the street from the church which are eyesores in the
neighborhood and asked for assistance in getting them removed.
Mr. Russell: I looked at these properties and they are definitely in need of repair.
Mr. Sherman has also looked at them and he is developing a plan to get them cleaned up
as soon as possible.
Mr. Kolb: I would suggest that you refer it to me to get it taken care of.
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Mr. Cheek: I make a motion that we turn this over to the Administrator to deal
with it and in conjunction with that, that we authorize a crew to expedite clean up of the
right-of-way.
Mr. Hankerson: Second.
Motion adopted unanimously.
5. Motion to accept pre-payment of $150,000.00 for outstanding UDAG loan for
Landmark Apartments at 505 13'h Street.
Mr. Smith: Coming around to you is a summary of the activities on our UDAG
loans. The original loan for Mark Development Co. in 1984 was $500,000. We have a
balance on the books today of $354,963.04. Today we have a request by Mr. Ashby
Krouse of Mark Development to prepay this debt in order to move forward with a
proposed refinance of the property.
Mr. Kuhlke: How long does Mr. Krouse have to pay this off to the city and how
does it compare to the present value?
Mr. Wall: That number would be $71,666 at 8%. At 6% it would be $106,913.
We would be getting more than present value at $150,000.
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After additional discussion, Mr. Cheek: I'm going to move that we accept the
proposal and move forward with it to the Commission under the circumstances.
Mr. Hankerson: Second.
Motion adopted unanimously.
15. Consider the reprogramming of$10,847.05 in Year 2002 Emergency Shelter
Grant (ESG) funds and distribute on a pro rata basis to the Year 2003 ESG
sub-recipients, (Referred from May 20 Commission meeting)
After a discussion of the matter, Mr. Hankerson: I move that they reprogram the
funds.
Mr. Cheek: Second.
After further discussion, the motion was adopted unanimously.
CONSENT AGENDA ITEMS:
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6.
Adopt Resolution to observe June lllI National Homeownership Month in
Augusta.
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10.
Consider a request from Shade Tree A's, Model A Ford Club of America, to
use pension property in the 500 block of Reynolds Street for their regional
meeting June 18-21. Three hundred (300) Model A's from several states will
be on display. (Requested by Mayor Young)
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11. Motion to approve changing the regular scheduled June 3rd Commission
meeting to Monday, June 2, 2003.
Mr. Cheek: I move we approve these as consent agenda items.
Mr. Hankerson: Second.
Motion adopted unanimously.
8. Consider a request from Project Success of Augusta regarding funding for
their summer session.
At this time Mr. John Adams, Program Director for Project Success, appeared
before the committee regarding the above item. He asked for funding for the summer
program in the amount of$10,000.
Mr. Hankerson: I move that we forward this to the Finance Committee today.
Mr. Cheek: Second.
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Motion adopted unanimously.
9. Approve the award of $10,000 in Recaptured Urban Development Action
Grant (R-UDAG) funds for Augusta Youth Center, Inc. (Requested by
Commissioner Beard)
Mr. Smith: I have talked with Ms. Jones about this and I would propose that we
repay the UDAG funds when the CDBG funds are made available.
Mr. Kuhlke: So your recommendation is to give her the money, but then get it
back when the 2003 CDBG funds are disbursed.
Mr. Smith: Yes, sir.
Mr. Hankerson: I put it in the form of a motion that we award her the $10,000 as
we originally voted to do with no expectation of paying back.
Mr. Cheek: I second that for discussion.
Mr. Kuhlke: What agency would be penalized if we do that?
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Mr. Smith: No one individual organization would suffer. I think we would suffer
as a whole because we won't have those funds for economic development.
After further discussion, the motion failed with tvIr. Kuhlke voting No.
13. Approve Grant Agreements between the City and the U.S. Department of
Housing & Urban Development (BUD) for Receipt of Year 2003 CDBG, ESG
and HOME Funds.
Mr. Cheek: I move to approve.
Mr. Hankerson: Second.
Motion adopted unanimously.
14. Authorize Public Works & Engineering to hire an Accountant I at a salary of
$40,000 to be funded from the One Percent Sales Tax Program.
Mr. Cheek: I'm going to move to approve this to get it on the floor for
discussion.
Mr. Kuhlke: Second to get it on the floor.
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Mr. Cheek: Will they be strictly managing one percent sales tax projects or will
they be doing other work also?
Ms. Smith: They will working on sales tax projects 98% of the time. There
might be an occasion when they would work on another project that involves sales tax
money and other funding as well.
After further discussion, the motion was adopted unanimously.
7. Discuss Augusta-Richmond County Employment Contracts. (Requested by
Commissioner Williams)
Mr. Williams asked which department heads actually have contracts.
Mr. Wall: The Administrator, the Airport Director, the Tax Assessor and the Fire
Chief are positions that have contracts.
Mr. Williams: I think we first need to decide who will have contracts.
Mr. Kuhlke: Could we consider this when we have our work session?
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Mr. Williams: That's fme.
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Mr. Cheek: A motion to receive this as information.
Mr. Hankerson: Second.
Motion adopted unanimously.
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ADJOURNMENT: There being no further business, the meeting was adjourned.
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Lena J. Bonner
Clerk of Commission
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