The URL can be used to link to this page

Home My WebLink About04-28-2003 Meeting ADMINISTRATIVE SERVICES AGENDA CONIMITIEE ROOM - April 28, 2003 I:OOP.M. I. Approve the reclassification of the current position, Purchasing Agent (SG46), to the new title of Finance!Purchasing Director (SG52) in the Sheriffs Office. (Deferred from April 7 Administrative Services) 2. Motion to approve Maintenance in Lieu of Rent Agreement bet\Veen Augusta and the Department of Human Resources for the DFACS Building at 520 Fenwick Street. 3. Report from the Pension Subcommittee. (Requested by Commissioner Hankerson) 4. Approve the award of$lO,OOO in Recaptured Urban Development Action Grant (R-UDAG) Funds for Augusta Youth Center, Inc. 5. Consider the approval of the hiring ofa full-time official court reporter for State Court. 6. Approve the reprogr"mming of$10,847.05 in Year 2002 Emergency Shelter Grant (ESG) funds and distribute on a pro rata basis to the Year 2003 ESG Sub- recipients. 7. Consider a request from the Augusta Mini Theatre to accept the highest offer for the property located on Martin Luther King, Jr. Blvd. 8. Consider reclassification request for warrant office supervisor position from Deputy Clerk I, Salary Grade 38 to Administrative Manager - Criminal Warrant Division, Salary Grade 49 in Civil & Magistrate Court. This reclassification was reco=ended by Human Resource Department and supported by the University of Georgia review of Reclassification Study. 9. Consider proposed personnel adjustments in the Tax Commissioner's Office. 10. Discuss abolishing position of Riverwalk Director and transferring duties to other departments. (Requested by Commissioners Shepard and Kuhlke) 11. Approve reclassifications of employees at Augusta Regional Airport at Bush Field. (Requested by Jim Wall) 12. Update from the HR Director regarding the EEO position. (Requested by Commissioner Beard) I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - April 28, 2003 I:OOP.M. PRESENT: Hons. Bob Young, Mayor; Kuhlke, Co-Chairman; Hankerson and Cheek, members; Jim Wall, Attorney; Walter Hornsby, Deputy Administrator; Brenda Byrd Pelaez, Human Resources Director; Lena Bonner, Clerk of Commission. ABSENT: Hon. Beard, Chairman. Also Present: George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit and Hons. Williams, Bridges and Boyles, Commissioners. I. Approve the reclassification ofthe current position, Purchasing Agent (SG46), to the new title of Finance!Purchasing Director (SG52) in the Sheriff's Office. (Deferred from April 7 Administrative Services) 8. Consider reclassification request for warrant office supervisor position from Deputy Clerk I, Salary Grade 38 to Administrative Manager - Criminal Warrant Division, Salary Grade 49 in Civil & Magistrate Court. This reclassification was recommended by Human Resource Department and supported by the University of Georgia review of Reclassification Study. I 9. Consider proposed personnel adjustments in the Tax Commissioner's Office. 11. Approve reclassifications of employees at Augusta Regional Airport at Bush Field. (Requested by Jim Wall) Mr. Kuhlke: I think the Finance Committee met at 11:00 and it was the consensus there that at the direction of the Finance Director, the first quarter information was incomplete and that we hold up doing any reclassifications until the end of the second quarter. Mr. Bridges: There was no motion from the committee. The vote was 2-2 on both motions. Mr. Cheek: I move that we forward items I, 8, 9 and II to the Commission with no reco=endation. After a discussion, Mr. Cheek: I'll amend my motion to hold these reclassification items in committee. Mr. Shepard: I think we'll have to have a policy decision at the Commission level regarding whether we proceed with those that are budgetary neutral. I Mr. Hankerson: I'd like to put in the form of a motion that we just hold these until mid term review. (Motion dies for lack of a second) I Mr. Kuhlke: I'll second Andy's motion to get it on the floor. After further discussion, the motion was adopted unanimously. 2. Motion to approve Maintenance in Lieu of Rent Agreement between Augusta and the Department of Human Resources for the DF ACS Building at 520 Fenwick Street. Mr. Cheek: I move to approve. Mr. Kuhlke: Second. Motion adopted unanimously. 3. Report from the Pension Subcommittee. (Requested by Commissioner Hankerson) Mr. Hankerson: We identified that there was a problem within our pension plans and we were asked to look at the '45 and '49 plans. We have not concluded our study, but we are looking at several items involving the other plans as well as an early retirement plan and the matter of health benefits as they are involved in the plans. We will have another meeting and will come back with a report back to this committee. I Mr. Cheek: A motion to receive this as information. Mr. Kuhlke: Second that. Motion adopted unanimously. 4. Approve the award of $10,000 in Recaptured Urban Development Action Grant (R-UDAG) Funds for Augusta Youth Center, Inc. Mr. Hornsby: We discussed this with HND and they said that it could be funded only through UDAG Recaptured. Mr. Hankerson: I so move. Mr. Cheek: Second. Motion adopted unanimously. 5. Consider the approval of the hiring of a full-time official court reporter for State Court. I 2 I Mr. Cheek: I'd like to see the cost of what we are doing now as opposed to the cost of an annual salary as it impacts the budget. Mr. Kuhlke: Perhaps we could pass this on to the full Commission and that we receive some budgetary information about it. Mr. Cheek: I'll make a motion to forward this to the full Commission with no recommendation pending budgetary information. Mr. Hankerson: Second. Motion adopted unanimously. 6. Approve the reprogramming of $10,847.05 in Year 2002 Emergency Shelter Grant (ESG) funds and distribute on a pro rata basis to the Year 2003 ESG Sub-recipients. Mr. Hankerson: I'd like to have some more information on this. Mr. Kuhlke: Would you like to hold this in committee until our next meeting when they can give us a report? I Mr. Hankerson: I so move. Mr. Kuhlke: Second. Motion adopted unanimously. 7. Consider a request from the Augusta Mini Theatre to accept the highest offer for the property located on Martin Luther King, Jr. Blvd. Mr. Hankerson: I'd like to put it in the form of a motion to let them go ahead and sell the property to the highest bidder. Mr. Cheek: I'll second that for discussion. This is SPLOST money and I'd like to see the difference between what was paid for it originally and what's being offered now in the sale price. Mr. Kuhlke: Would you accept an amendment to provide that information to us on Tuesday as to what they paid for the property, what they're selling it for and what the current appraisal is? Mr. Hankerson: I'll accept that. I .Motion adopted unanimously. 10. Discuss abolishing position of Riverwalk Director and transferring duties to . 3 other departments. (Requested by Commissioners Shepard and Kuhlke) I Mr. Shepard: I think we could consider some options for this position such as transferring these duties to another department or setting it up as an enterprise fund rather than just routinely filling the position. After a lengthy discussion, Mr. Russell: Might I suggest that you allow staff along with Recreation Department, Main Street, and Personnel to meet and give you some options to look at? We could report back in thirty days to give you some things to select from. After a lengthy discussion, Mr. Cheek: I'll make that as a motion. Mr. Hankerson: Second. Mr. Kuhlke: If you have the time, Andy, would you serve on that co=ittee and that way one of us will be involved in it. Motion adopted unanimously. 12. Update from the HR Director regarding the EEO position. (Requested by Commissioner Beard) I Ms. Pelaez: We were asked to do a preliminary study as to what other entities paid their EEO Directors. The position we have is not comparable to other positions because we have \\vo positions that we merged. Other cities have the equivalent of minority business coordinators and that's all they do. We expect our person to do that in addition to being the EEO/ Affirmative Action Officer and that person in other places is separate. I would have one position as a Minority Business Coordinator and another as the Equal Opportunity Coordinator. They need to be \\vo separate positions. Mr. Hankerson: I'd like to put it in the form of a motion that we receive the report from the sub-committee at our next committee meeting and we move forward with hiring someone for the EEO position. Mr. Cheek: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Co=ission nWffi I. 4