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HomeMy WebLinkAbout03-24-2003 Meeting ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - March 24, 2003 I:OOP.M. 1. Report from HND/Transit Department/RDC regarding a request from Able- disAbled, Inc. for emergency funding in the amount of$30,000 to assist with transportation for people with disabilities, elderly citizens and tourists with special needs. (Deferred from March 12 Administrative Services) 2. Adopt Resolution to observe April 21-27, 2003 as National Community Development Week. 3. Approve a 2003 budget adjustment in order to allow the Augusta Utilities Department to create a Safety Program that includes OSHA accredited safety training and safety equipment aimed at reducing the likelihood of civil liability, overall cost to the department and provides for improved safety for all employees. The total cost of this program will be $275,929 for 2003. 4. Motion to approve annual supplement in the amount of $8,000 for Sam Sibley, $3,000 for Eddie Goode, $3,000 for Elizabeth Chavis and $3,000 for Cornice Lee for providing services to defendants being treated at Georgia Regional Hospital. 5. Approve retirement of Ms. Norma Rowe under the 1977 Pension Plan. 6. Motion to accept pre-payment of$150,000.00 for outstanding UDAG loan for Landmark Apartments at 505 13th Street. 7. Authorize the Utilities Department to advertise for 2003 new budgeted positions and to approve 2003 position changes. ADDENDUM ADMINISTRATIVE SERVICES AGENDA March 24, 2003 I:OOP.M. ADDITION TO THE AGENDA: I. Reclassify administrative position (Deputy Chief Appraiser, SG 53) in Tax Assessors Office to Property Appraiser II, SG 44; distribute salary adjustments to key personnel; revise organizational chart to reflect reclassification. I ADMINISTRATIVE SERVICES COMMITIEE COMMmEE ROOM - March 24, 2003 1:00 P. M. PRESENT: Hons. Beard, Chairman; Kuhlke, Co-Chairman; Hankerson and Cheek, members; George Kolb, Administrator; Vanessa Flournoy, Staff Attorney; Heyward Johnson, Transit Director; Warren Smith, HND Director; Max Hicks, Utilities Dept. Director; Brenda Byrd-Pelaez, Human Resources Director; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. Also Present: Heidi Williams of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit, George Eskola ofWJBF Television and Hons. Williams, Boyles, Colclough, Shepard and Bridges, Commissioners. The Clerk: We have a request to add one item to the agenda Mr. Cheek: Move to add. Mr. Kuhlke: Second. I Mr. Chairman: We don't have unanimous consent so we'll add it to the next agenda. 1. Report from HND/Transit Department/RDC regarding a request from Able- disAbled, Inc. for emergency funding in the amount of $30,000 to assist with transportation for people with disabilities, elderly citizens and tourists with special needs. (Deferred from March 12 Administrative Services) Mr. Johnson: Mr. Smith, myself, Ms. Winters and representatives from RDC met and discussed this. RDC said they have no additional funding they could provide at this time for the program. They said $5,000 will be allocated for next year starting on July I. She needs about $15,000 to operate from April I through the end of June. Mr. Smith: We have some program income coming back from CDBG and I'll take a look at that. Mr. Hankerson: I'd like to put it in the form of a motion that we allocate the $15,000 from the UDAG funds to help them for the next three months and still ask these departments to work on some other funding solutions to help them. This would be recaptured funds. I Mr. Kuhlke: Maybe we could give Warren the option of looking at recaptured funds or the other money he mentioned as income from CDBG and come back to us with a recommendation. Mr. Chairman: I think that would give him the authority to go ahead and do that. I Mr. Hankerson: I'll accept that as an amendment. Mr. Kuhlke: I'll second the motion. Motion adopted unanimously. 2. Adopt Resolution to observe April 21-27, 2003 as National Community Development Week. Mr. Cheek: I move to approve. Mr. Hankerson: Second. Motion adopted unanimously. 3. Approve a 2003 budget adjustment in order to allow the Augusta Utilities Department to create a Safety Program that includes OSHA accredited safety training and safety equipment aimed at reducing the likelihood of civil liability, overall cost to the department and provides for improved safety for all employees. The total cost of this program will be $275,929 for 2003. Mr. Cheek: I move to approve. I. Mr. Kuhlke: I'll second to get it on the floor. After a discussion of the matter regarding the cost and the necessity for additional training in the future for other departments, the motion was adopted unanimously. 4. Motion to approve annual supplement in the amount of $8,000 for Sam Sibley, $3,000 for Eddie Goode, $3,000 for Elizabeth Chavis and $3,000 for Cornice Lee for providing services to defendants being treated at Georgia Regional Hospital. Mr. Kuhlke: I'm going to make a motion that we don't fund this. Mr. Cheek: Second. Ms. Flournoy: There is no legal obligation to do this. Motion adopted unanimously. 5. Approve retirement of Ms. Norma Rowe under the 1977 Pension Plan. Mr. Cheek: I move to approve. I: 2 I Mr. Kuhlke: Second. Motion adopted unanimously. 6. Motion to accept pre-payment of $150,000.00 for outstanding UDAG loan for Landmark Apartments at 505 13th Street. Ms. Flournoy: The reco=endation is to accept the $150,000 because we currently are not receiving any payments. Mr. Williams: How much was the original loan? Mr. Smith: It was $500,000. Ms. Flournoy: It was redone in 1997. Mr. Williams: How many payments have been received since then? Ms. Flournoy: None. They are not in default under the loan because the way the loan is written, they are to payout of profit and they haven't shown a profit. The maturity date should also be 2017 instead of2023. I Mr. Chairman: I'd like to get a motion to pass this on to the full Commission and discuss it then. Mr. Cheek: I so move that we pass this on to the full Commission and I'd like to know how many of these so called forgivable loans are out there, who basically wrote the contract, which attorney did that for us, and who owns the properties that we have this type of thing going on. Also, what kind of accounting has been done for these type of loans. Mr. Kuhlke: I'll second that. I'd like to know what the value of the loan would be at the term. After further discussion, Mr. Kuhlke: I want to make a substitute motion that all this information come back to this committee. Mr. Cheek: I'm going to second that motion. (Vote on substitute motion) Motion adopted unanimously. I 7. Authorize the Utillties Department to advertise for 2003 new budgeted positions and to approve 2003 position changes. 3 nWlll Mr. Cheek: I move to approve. I Mr. Kuhlke: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I I 4