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HomeMy WebLinkAbout02-10-2003 Meeting ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - February 10,2003 1:00 P. M. 1. Discussion of proposed Fire Administration Offices in the ANIC Office Buildin~ and update from ANIC regarding the status of the construction of the building. (Referred from January 28 Administrative Services) 2. Motion to approve the reclassification of the Accounting Technician III position to Administrative Assistant I in Fleet Management. 3. Approve disability retirement ofMr. Levi Grayson under the 1977 Pension Plan. 4. Approve 2003 Cost-of-Living increases for retirees. 5. Approve the appointment of the Citizens Advisory Council for Minority Employment and Small Business Opportunities utilizing the same process used in appointing the SPLOST IV Citizens Advisory Committee - Commission appoints t\Vo members and Mayor one = 21 member council with the council electing a Chairman from among themselves. (Requested by Commissioner Beard) 6. Consider a request from MACH Academy for reconsideration of 2003 funding from the Housing & Neighborhood Development Department through a CDBG grant. 7. Discuss EEO position. (Requested by Commissioner Mays) I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - February 10,2003 I:OOP.M. PRESENT: Hons. Bob Young, Mayor; Beard, Chairman; Kuhlke, Co-Chairman; Cheek, member; Jim Wall, Attorney; George Kolb, Administrator; Lena Bonner, Clerk of Co=ission. ABSENT: Hon. Hankerson, member. Also Present: George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit and Hons. Bridges, Mays and Williams, Commissioners. 1. Discussion of proposed Fire Administration Offices in the ANIC Office Building and update from ANIC regarding the status of the construction of the building. (Referred from January 28 Administrative Services) Mr. Cooks reported that the building is presently under construction and should be completed by the end of September. I After a discussion, the Chairman stated that the City has $1.6 million in projected remaining funds after all six of the fire stations have been completed. The projected Administration Building/Recreation was not in the SPLOST budget as authorized by the Commission, and there has been no analysis of how the $1.6 million could be utilized. He suggested that ANIC be given a three-year lease on the Fire Administration portion of the building and in the interim, that an analysis be done to determine where the Fire Administration should be permanently located. Mr. Cheek: I'll make it in the fonn of a motion, for discussion purposes, that we do go ahead and look at a three-year arrangement with ANIC for the Fire Department Administration. Mr. Chairman: I'll second that. Mr. Kuhlke stated that he thought a verbal commitment had been made by Mr. Henry Brigham to the citizens of Highland Park regarding the location of a recreational facility and the Fire Administration Building in that area. I Mr. Kolb stated that the projected cost of the Fire Administration building at Highland Park would be $1.2 million so there would be some money left over out of the $1.6 million to be allocated to some other projects. He noted that because the Housing and Neighborhood Development Department is going into the ANIC building and is in the area where the focus is on redevelopment and revitalization that perhaps the City should consider an expansion of that department through code enforcement or placing another function in there, and this would benefit the revitalization of the area. He stated that he has talked to the Human Relations Commission about their space needs and that they could be of benefit in that location. He has also talked with License & Inspections' code enforcement program about that being a location for an office or satellite office for the inspectors assigned to that area. After further discussion, Mr. Kuhlke: I'd like to make a substitute motion that we ask the Administrator to come back to us with his ideas so that the Commission then can make the decision on which idea they want to go with. I'd like to put in the form of a motion that we postpone any action on this to t\Vo weeks from now. I Mr. Cheek: I'll second Bill's motion. (Vote on substitute motion) Motion fails with the Chairman and Mr. Cheek voting No. (Vote on original motion) Motion fails with Mr. Kuhlke voting No. 2. Motion to approve the reclassification of the Accounting Technician III position to Administrative Assistant I in Fleet Management. Mr. Cheek: I move to approve. Mr. Chairman: I second that. Motion adopted unanimously. I 3. Approve disability retirement of Mr. Levi Grayson under the 1977 Pension Plan. Mr. Kuh1ke: I so move. Mr. Cheek: Second. Motion adopted unanimously. 4. Approve 2003 Cost-of-Livlng increases for retirees. Mr. Kuhlke: I so move. Mr. Cheek: Second. Motion adopted unanimously. 5. Approve the appointment of the Citizens Advisory Council for Minority Employment and Small Business Opportunities utilizing the same process used in appointing the SPLOST IV Citizens Advisory Committee- Commission appoints two members and Mayor one = 21 member council I 2 I with the council electing a Chairman from among themselves. (Requested by Commissioner Beard) Mr. Kuhlke: I so move. Mr. Cheek: Second. Motion adopted unanimously. 6. Consider a request from MACH Academy for reconsideration of 2003 funding from the Housing & Neighborhood Development Department through a CDBG grant. At this time a representative from MACH Academy appeared before the Committee regarding the above request. The Chairman suggested that MACH Academy meet with Mr. Smith at HND and that he come back with a recommendation. Mr. Kuhlke: I move we receive this as information. Mr. Cheek: Second. I Mr. Mays: Could we consider fmding some additional support not only through HND but also perhaps through Recreation or some other source since this operation has greatly benefited the neighborhood through its presence in that area? Mr. Chairman: Would you also take that into consideration? Motion adopted unanimously. 7. Discuss EEO position. (Requested by Commissioner Mays) Mr. Mays: This position was called for in the enabling legislation, and I think the selection process for this needs to begin. Mr. Chairman: Let me make the suggestion that I appoint a committee to work with this with HR on this. Mr. Kolb: This position has been funded since 2002. We did have to hit it when we went across the board for some cuts, but by the time the position is hired I think we would have enough funds to make it happen. I Mr. Chairman: I will appoint Mr. Shepard, Mr. Mays and myself to get with HR and the Administrator as an ex officio member. 3 Mr. Kuhlke: I so move. I Mr. Chairman: I'll second it. Motion adopted unanimously. Mr. Chairman: Mr. Mays, you will be the chairman to put that committee together. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nwm I I 4