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HomeMy WebLinkAbout01-28-2003 Meeting I ADMINISTRATIVE SERVICES COMMITIEE COMMITTEE ROOM - January 28, 2003 I:OOP.M. PRESENT: Hons. Bob Young, Mayor; Beard, Chairman; Kuhlke, Co-Chairman; Cheek and Hankerson, members; Jim Wall, Attorney; George Kolb, Administrator; Brenda Pelaez, Human Resources Director; Tameka Allen, IT Director; Chief Al Gillespie, Fire Dept.; Walter Hornsby, Deputy Administrator; Teresa Smith, Public Works Director; Lena Bonner, Clerk of Commission. Also Present: Shawn Norris of The Augusta Focus, Stacey Eidson of The Metropolitan Spirit, George Eskola ofWJBF Television, other members of the news media and Hons. Bridges, Williams, Colclough, Shepard and Mays, Commissioners. The Clerk; We have a request for the deletion of Item 5 from the agenda which will be considered at the next meeting. Mr. Cheek: I so move. Mr. Chairman: Second. Motion adopted unanimously. I 6. Approved the change for the Coordinator - Panel Review position from part time to a full time status In the Juvenile Court. Mr. Hankerson: I so move. Mr. Cheek: Second. Motion adopted unanimously. 1. Approve changing salary grade from grade 43 to grade 48 for the position of Community Training Coordinator in the Fire Department. Chief Gillespie: This is an unfilled position that we would like to advertise within the department. Mr. Cheek: I move to approve. Mr. Kuhlke: Second. After a short discussion, the motion was adopted unanimously. 2. Report from the Deputy Administrator regarding forms used In connection with prior employee evaluations. (Referred from January 13 Administrative Services) I Mr. Hornsby explained the various forms that had been previously used and said that they could be used for evaluations at this time if necessary. After a short discussion, Mr. Kuhlke: I move we accept this as information. I Mr. Cheek: Second. What is our time line for taking additional steps on this? Mr. Kolb: I think we will have things in place by June 1. They will be developing goals and objectives, performance measures, end results for departmental performance in about t\vo weeks. Mr. Cheek: So we will have an evaluation process in effect this year. Motion adopted unanimously. 3. Approve Disability Retirement of Mr. Eddie Green under the 1949 Pension Plan. Mr. Cheek: So move. Mr. Kuhlke: Second. Motion adopted unanimously. I 4. Approve the creation and classification of a Safety Officer for the Public Works and Engineering Department and approve funding for the position. Ms. Smith stated that this position would look at safety related issues as well as operator training and inspections. Mr. Kolb: We would have to determine the funding for the position. After further discussion, Mr. Cheek: A motion to approved subject to finding a funding source. Mr. Kuhlke: Second. Motion adopted unanimously. 7. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Bethlehem Neighborhood: 1762 Martin Luther King Boulevard, 1604 Twelfth Street, (District 2, Super District 9); Harrisburg Neighborhood: 1928 Greene Street, (District 1, Super District 9); East Augusta Neighborhood: 126 Pollard Drive, (District 1, Super District 9); Turpin Hill Neighborhood: 1705 Meadow Street, (District 2, Super District 9); and waive 2nd reading. I 2 I The Clerk: Mr. Sherman has requested that 1762 Martin Luther King Boulevard be deleted since it has to go to the Historic Preservation. Mr. Cheek: A motion to approve with the deletion as requested. Mr. Kuhlke: Second. Mr. Williams: I would like to see some information regarding the designation of the historic district. Mr. Wall: Both the Bethlehem and Summerville ordinances came into question at the same time. There was a lawsuit filed concerning the Summerville ordinance as to whether or not it had been validly created. That was settled and we went through certain procedures to readopt it. Insofar as Bethlehem is concerned, we have considered the district to continue because no one has challenged it to say that it is not in effect. We did have some meetings, and there was discussion about how we would approach Bethlehem but no action has been taken to correct any deficiencies that may have existed at the time the Bethlehem district was created. There was discussion about involving the Bethlehem neighborhood in the review process. There is a City ordinance that says that the Bethlehem district was created and it defines the boundaries. Mr. Williams: Is there a state document that states that it has been registered? I Mr. Wall: I'm not certain but I don't think so. Even though the City went through the process, and there are in my opinion some defects in the process, we have continued to recognize the district and I think that was the consensus that came out of those meetings that we would continue to recognize it until something was changed. Mr. Kuhlke: Could I make a substitute motion that we approve this as written subject to a determination by the Attorney on 1762 Martin Luther King Boulevard? Mr. Cheek: Second. (Vote on substitute motion) Motion adopted unanimously. 8. Approve increasing employer provided life insurance benefit to $50,000 per employee. After a discussion, Mr. Cheek: A motion to approve. Mr. Kuhlke: Second. I Motion adopted unanimously. 3 9. Discussion of the proposed Fire Administration Offices - ANIC Office Building. (Requested by Commissioner Hankerson) Mr. Hankerson: I was concerned about the costs ofthis involving the moving of the Fire Department directly into the building on Highland Avenue in December as opposed to moving into the ANIC building in October and then into the other building in December. There are some penalties involved in the delay of the construction of the ANIC building. I After a lengthy discussion of the matter, Mr. Kuhlke: I'd like to make a motion that we receive this as information and that at the next Administrative Services Committee meeting that the Administrator come back to us with some clarification on this issue and that ANIC be invited back to that meeting to give us an update on where they stand. Mr. Cheek: Second. Mr. Wall: ANIC is not here today because they felt that it was the Commission's decision to decide what they want to do insofar as continuing with the lease or terminating it. ANIC ran into some unexpected problems and delays with the project according to their attorney and that is why construction was late in beginning. Mr. Hankerson: I'd like to amend the motion to receive as information the report on the ANIC project and to give the go-ahead to go forward with the AdministrationlRecreation facility at Highland A venue due to the time line. I Mr. Chairman: Were we not already doing that? Mr. Kolb: The issue was that there were not enough funds identified to do the Fire Administration Building and the Recreation Center at the same time as the Fire Station. We have since identified the funds from savings that we have incurred through the other constructions and we can now move forward with that project. So it was to be brought back to you at the time that we identified the funding. The savings come from the money that you have identified for the construction of fire stations. We have enough money to go ahead and complete the fire stations that you have authorized plus do the Administration and Recreation Center and have enough money left over to do the other fire station that will be built. Mr. Kuhlke: I do not accept that amendment. Motion adopted unanimously with Mr. Cheek out. 10. Approve the reclassifications and additional personnel for the Information Technology Department. I 4 I Mr. Kolb: You may wish to set up a committee to look at this because it is a large request from a monetary standpoint. After further discussion, Mr. Chairman: I would like to appoint a sub-committee to study this issue further with Mr. Shepard as Chairman, Mr. Boyles and Mr. Hankerson. It was the consensus of the Committee that the sub-committee be appointed and that they present a report back to the Committee. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nwm I I 5