HomeMy WebLinkAbout01-13-2003 Meeting (2)
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ADMINISTRATIVE SERVICES
COMMITIEE
COMMITTEE ROOM - January 13,2003
1:00 P. M.
PRESENT: Hons. Beard, Chairman; Kuhlke, Co-Chairman; Hankerson and
Kuhlke, members; Jim Wall, Attorney; George Kolb, Administrator; Lena Bonner, Clerk
of Commission.
ABSENT: Hon. Bob Young, Mayor.
Also Present: George Eskola ofWJBF Television, Stacey Eidson of The
Metropolitan Spirit, Heidi Williams of The Augusta Chronicle and Hons. Shepard,
Williams and Bridges, Commissioners.
The Clerk: We have a request to add one item to the agenda.
Mr. Hankerson: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
1.
Report from the Administrator regarding the Deputy Administrators' and
Department Directors' evaluations. (Deferred from December 23
Administrative Services)
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Mr. Kolb: The pay for performance program is going to be called Managing for
Results and we are going to combine t\vo issues. One is looking at the budget from a
detailed point of view in terms of trying to revamp the budgeting process, and we would
look at department directors and the results that they plan to get with respect to their
departments. We would build a scorecard for the organization which would trickle down
to the various departments. Based on the performance agreements and the goals and
objectives that they set for the department would determine whatever pay they would get
based on the pot of money or incentives the Commission sets aside.
After further discussion, Mr. Williams: Have we done evaluations for the
department heads and Deputy Administrators?
Mr. Kolb: The informal evaluations are an ongoing process. This process will
begin soon on the process I talked about so that we can have some measurable criteria in
place to begin those evaluations.
After additional discussion, Mr. Cheek: Do you have a timeline for this process?
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Mr. Kolb: We would hope to have performance agreements in place by the
middle of this year. As the Commission adopts work plans for a specific period of time,
that's when we'll start developing the criteria for employees, work teams, etc. We'll
probably really get into it next year after the budget is adopted.
Mr. Hankerson: Was there a previous evaluation process in place?
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Mr. Hornsby: I believe the last one was in 2000.
Mr. Hankerson: Could we not use that one until Mr. Kolb's new process is put
into place? I'd like to make the motion that we just use the evaluation that was used in
2002 until the Administrator revises evaluations for department heads.
Mr. Cheek: Second.
Mr. Kuhlke: I'd like to make a substitute motion that Mr. Hornsby bring back to
this committee a copy of the evaluation sheet so that we can look at it and see if what
we're telling them to do is going to have any meaning and if it does, I'll vote for it. But
I'd like to make a substitute motion that we do that at our next meeting.
Mr. Cheek: I'll second that too.
Motion adopted unanimously.
2.
Approve staff recommendation to secure consultant services via RFP to
create economic development and downtown revitalization including job
creation and entrepreneurship through unique urban retail enterprise
development. The estimated cost of study will be approximately $45,000.
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Addendum Item 1. Approve $150,000 to fund a Micro Loan Program that would
target low to moderate-income entrepreneurs. The funds would be used for
a Loan Fund: $100,000; Computer Software and Training, $25,000;
Technical Assistance: $25,000.
Mr. Cheek: I make a motion to approve.
Mr. Kuhlke: Second.
After a short discussion, the motion was adopted unanimously.
3. Approve retirement of Mr. Walter Hunter under the 1977 Pension Plan.
Mr. Kuhlke: So move.
Mr. Cheek: Second.
Motion adopted unanimously.
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4. Discuss early retirement plans. (Requested by Commissioner Beard)
Mr. Chairman: This is in reference to a package deal for those who are under the
'49 plan. I've received a lot of call on this and a lot of people are interested in it. I
thought we could appoint a sub-committee and let them look at this and see what
possibilities there could be. I'd like to appoint the sub-committee and ask Mr. Hankerson
to chair it and then work with Mr. Cheek, the attorney, HR people and/or pension people
and maybe we could get a report back at the first meeting in March.
Mr. Boyles: Could we also include the people under the old 1945 County plan?
Mr. Chairman: We could do that.
Mr. Shepard: Could they keep the pension and audit committee informed about
their progress?
Mr. Chairman: I think that they could.
5. Discuss Fiscal Year 2001 Monitoring Follow-up for Emergency Shelter
Grants (ESG) Program and Community Development Block Grant (CDBG)
Program. (Requested by Commissioner Beard)
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Mr. Chairman: I'd like to also appoint a sub-committee on this also with Mr.
Kuhlke and Mr. Cheek who had served previously on a similar sub-committee.
Ms. Rosa White gave a short background on the activities of the Transition Center
that received ESG funding for homeless activities. She stated that they could not
document that the people were homeless and that HUD has said that the ESG funds of
$7,600 has to be paid back. HND is proposing that they ask HUD to decrease the 2004
ESG allocation by that amount. She noted that on the CDBG money that was received,
HUD is saying that the Center doesn't have the expertise to run this type of program and
that they need to be closely monitored to make sure they are not violating any
regulations. The third finding from HUD was that HND should restructure the program
to have the facility serve as a homeless and rehabilitation center rather than just a
transition center for people with substance abuse problems. Also, that they get an agency
who has the expertise to have a structured substance abuse program to come in and assist
the person involved and teach her how to run such a program.
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Ms. White: We are proposing to have her get a local working board of directors.
Sanford Loyd is the CPA for her and he has agreed to provide financial statements on a
monthly basis and this was a finding we made because there weren't any financial
records. We also plan to solicit for organizations who have the expertise to deal with
substance abuse problems to volunteer their services, but we may have to ask for some
recaptured UDAG money to get an organization to help run it if we can't get anyone to
volunteer. They are also concerned that there aren't enough people in there for the
program, so maybe if it is restructured, we can get more clients in there.
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After further discussion, Mr. Kuhlke: I move that approve the appointment of the
sub-committee.
Mr. Hankerson: Second.
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Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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