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HomeMy WebLinkAbout12-23-2002 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITIEE ROOM - December 23,2002 10:30 A, M, PRESENT: Hons, Kuhlke, Co-Chairman; Hankerson and Cheek, members; Jim Wall, Attorney; George Kolb, Administrator; Walter Hornsby, Deputy Administrator; Dep, Chief Mike Rogers, Fire Department; Lena Bonner, Clerk of Commission. ABSENT: Hons, Bob Young, Mayor and Beard, Chairman, Also Present: Members of the news media and Hons, Mays, Shepard, Williams and Boyles, Co=issioners, The Clerk: We have a request to delete Items 3 and 4, Mr, Cheek: I so move, Mr, Hankerson: Second, Motion adopted unanimously, 1. Approve the early promotion to ten (10) percent above minimum range for Ms. Brenda Brown to the Augusta Regional Airport's Accounting Analyst/Accountant II position. (Deferred from December 9 Administrative Services) I Mr, Hankerson expressed his concerns about allowing an exception to the current policy, Mr, Hankerson: Based upon my concerns, I move that we deny this request. Mr, Kolb asked that the committee consider approving the request to allow an in- house promotion, Motion dies for lack of a second, Mr, Cheek: I'm going to make a motion to approve this change, Mr, Chairman: I second the motion, After further discussion, Mr, Cheek: We may need to review this portion of the policy at the next meeting and look at any adjustments that may need to be made, Mr, Hornsby: I think Human Resources is doing that at this time, I Mr, Hankerson: Could I make a friendly amendment that we eliminate that part of the policy that prohibits promotions of employees with less than 12 months of service? Mr, Kolb: I would reco=end that you look at the total scope of your personnel policy and not make any amendments to the policy at this time, Mr, Hankerson: I'd like to change that amendment and look at that particular issue in the future, I Mr, Cheek: I'll accept that amendment. Motion adopted unanimously, 2. Approve RFQ for Fixed Based Operations furniture from Modern Business for $46,619.51. It was requested that this item be deleted since it had gone through the regular processes and did not need Commission approval. Mr, Cheek: I move that we delete this item, Mr, Hankerson: Second. Motion adopted unanimously, 5. Approve staff recommendation to pay for additional services for tasks and deliverables outside the original scope in the amount of $43,000. I Mr, Cheek: I move to approve, Mr, Hankerson: Second, Motion adopted unanimously, 6. Approve offering an annual salary of $50,000.00 to the candidate for Fire Department EMS Coordinator. Mr, Cheek: I move to approve, Mr, Hankerson: Second, Motion adopted unanimously, 7. Report from the Administrator regarding the Deputy Administrators' and department heads' evaluations. (Requested by Commissioner Williams) Mr, Chairman: Mr, Kolb, are you preparing a schedule to do evaluations such as I these? 2 I Mr, Kolb: There has not been a formal written evaluation on department heads, We have had discussions with department heads about performance and at some point, we will prepare performance agreements with everyone and it will probably be within the next year, Mr. Chairman: I think what Mr. Williams is looking for is information about what justifies a request for a raise, and perhaps you could work along those lines so that when you begin to come back and say that you want to initiate a 3% pay for performance, then how are we going to know that the request that you made for that additional pay is valid, I think that's what he would like to see, It was the consensus that this will be considered at the next meeting, ADJOURNMENT: There being no further business, the meeting was adjourned, Lena J, Bonner Clerk of Commission nwm I I 3 I ADtvITNISTRATIVE SERVICES AGENDA COMMITTEE ROOM - December 23, 2002 10:30 A, M, 1, Approve the early promotion to ten (10) percent above minimum range for Ms, Brenda Brown to the Augusta Regional Airport's Accounting Analyst! Accountant II position, (Deferred from December 9 Administrative Services) 2, Approve RFQ for Fixed Based Operations furniture from Modern Business for $46,619,51. 3, Approve $150,000 to fund a Micro Loan Program that would target low to moderate-income entrepreneurs, The funds would be used for a Loan Fund: $100,000; Computer Software and Training: $25,000; Technical Assistance: $25,000, 4, Approve staffreco=endation to secure consultant services via RFP to create economic development and downtown revitalization including job creation and entrepreneurship through unique urban retail enterprise development. The estimated cost of study will be approximately $45,000,00, 5, Approve staff reco=endation to pay for additional services for tasks and deliverables outside the original scope in the amount of $43,000. I 6, Approve offering an annual salary of $50,000,00 to the candidate for Fire Department EMS Coordinator, 7, Report from the Administrator regarding the Deputy Administrators' and department heads' evaluations, (Requested by Commissioner Williams) I ADDENDUM ADMINISTRATIVE SERVICES AGENDA December 23,2002 10:30 p, M, DELETIONS FROM THE AGENDA: Item 2, [Approve RFQ for Fixed Based Operations furniture from Modem Business for $46,619,51] Item 3, [Approve $150,000 to fund a Micro Loan Program that would target low to moderate-income entrepreneurs, The funds would be used for a Loan Fund: $100,000; Computer Software and Training: $25,000; Technical Assistance: $25,000,] (To be rescheduled at January 13,2003 meeting) I